Sarah Guardado Email & Phone Number

Los Angeles, California, United States

• The distribution of RFIs and Submittals involving organizing, reviewing, and sending essential project documents between contractors, architects, engineers, and clients to ensure accurate communication and approval throughout the construction process.• Utilizing software in generating, formatting, and distributing specifications on certain projects for the lead engineers.• Streamlined in the creation from proposals into projects utilizing Salesforce• Coordinate and schedule meetings, appointments, and travel arrangements for team members.• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.• Maintain and update databases, spreadsheets, and filing systems as needed.• Assist in the organization and execution of company events, workshops, and conferences.• Provide administrative support to various departments or executives as assigned.• Handle confidential information with discretion and professionalism.• Help streamline administrative processes to improve efficiency and productivity.

Santa Fe Springs, California, United States

• Processed service requests arriving by email, direct client input and manual data entry• Kept and managed service log to track efficiency and time to completion for each project that ensured correct project cost for invoicing• Resolved accounting records and customer issues thorough analyses of available data by accessing labor & internal costs report through Excel• Reported cost data and trends for production and labor hours on several projects • Oversaw efficient billing processes by carefully tracking accumulated hours and dollar amounts for each client account with our “Running Project Cost” excel file for each project.• Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations

Torrance, California, United States

• Managed shift records, producing timely reports to keep management up-to-date• Completed jobs with accuracy, carefully studying schedules and estimating labor requirements for effective planning in turn reduced labor cost by 5% per shift• Trained and mentored team members in company policies, mission & values, resulting in the promotion of 8 baristas• Accessed team performance to encourage productivity• Executed cash management duties with POS and shift reports to ensure accuracy in finances• Logged production activities and prepared reports for management• Seeked new ways to improve efficiency and increased profits by advising management to revisit training guides that led to faster performances within our crew