Shaarmini Rajaram Email & Phone Number

Ipoh, My

Ipoh, Perak, Malaysia

Ipoh, Perak, Malaysia

Ipoh, Perak, Malaysia

Ipoh, Perak, Malaysia

• Ensure timely completion and reporting of Financial Reports/Statements to the Director and GSB HQ as well as external auditors• Ensure that all donations, in cash or kind, are recorded and acknowledged in writing to the benefactor• Perform banking duties when necessary and reconcile bank statements monthly• Check and verify invoices, bills etc for payment and ensure supporting documents are maintained • Ensure timely payment of utility bills and bills relating to statutory requirements • Monitor and provide for cash flow to ensure sufficient funds for operational needs• Receive and disburse funds according to approved annual budget • Vet all claims by staff before preparing and issuing payments• Process payments for service providers • Responsible for the maintenance and proper documentation of Petty Cash • Maintain an inventory of furniture and equipment and other fixed assets of the Centre• Ensure timely updating of accounts into the UBS accounts system for month end and annual closing• Maintenance of proper filing and records for all matters relating to the Centre (including staff and customers)• Attend to delivery schedules of items to and from the centre• Keep inventory of stationery and office supplies etc and replenish when necessary• Responsible for administrative work relating to special or yearly events• Ensure the efficient, economical use and maintenance of office equipment.• Liaise with contractors/suppliers for servicing /maintenance/repair of equipment • Prepare monthly staff remuneration details and forward to HQ for processing of payroll.• Responsible for the maintenance of employees’ contract files as well as annual leave and medical leave application records of employees.

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia

• Ensuring timely processing of invoices / expenses in line with weekly and monthly deadline. • Maintaining supplier details information in the system.• Performing, checking and posting high volume of invoices and expenses payments. • Timely processing of property rental and property maintenance billings received from internal and external parties.• Ensuring account payable's process and standards are adhered to in accordance with company policies and standard procedures such as tax invoices are approved and paid before due dates. • Analyzing and providing monthly update to the team leader / superior on any issues encountered and proposing solutions for the issues. • Ensuring timely resolved queries to maintain a good relationship with internal and external parties in order to avoid potential risk of litigation.• Processing monthly staff claim expenses by ensuring staffs adhere to company’s procedures and expenses are reimbursed accurately. • Ensuring payment request forms are complete and approved before payment processing.• Processing inter-company transactions (daily invoices, credit note and debit note).• Performing month-end and year-end closing for account payable section.• Working with teammates and superior to ensure proper backup plan on key responsibilities in the absence of team members for specific task or even for day to day task.• Successfully submitted proposal (Statement of Needs) and in the midst of implementation on the computerization of payment request process by eliminating manual documentations for effective processing.• Proposed for e-claim program changes of manual claim submission to online claim submission and successfully implemented.• Proposed and in the midst of implementation for online utilities processing and payment to eliminate manual processing of hardcopy bills.

Master Of Business Administration (Corporate Management), Business Operations And Human Resource, Cgpa 3.88

Bachelor Of Commerce (Hons) Accounting, Accounting And Business/Management, Cgpa 3.52

Foundation In Arts, Business And Finance, Cgpa 3.82

Sijil Pelajaran Malaysia, Science Stream & Accounting, 10 As