Shablis K. Email & Phone Number

California, United States

Irvine, California, United States

• Responsible for managing complex and sensitive calendars for three Global Communications executives, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority.
• Manage leader’s inbox and respond to messages, as appropriate, escalating time-sensitive messages that require my leader’s immediate response
• Support major PR events/ BlizzCon; Manage interview and meeting scheduling, recordings, and provide on-site executive lounge support
• Efficient scheduling of interviews and media training sessions for PR team members and spokespeople
• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals
• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, providing assistance and support for others in management, as needed

Irvine, California, United States

• Responsible for proactively managing complex calendars for several senior leaders, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead.
• Timely preparation and submission of monthly expense reporting
• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals
• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, provide assistance and support for others in management
• Effectively prioritize several simultaneous projects while keeping supervisory staff informed of project status
• Solely responsible for all department purchases; manage NDAs and SOWs; create, process, and manage renewal of POs; route contracts for approval and ensure timely payment of invoices

Orange County, California, United States

• Responsible for proactively managing complex calendars for several senior leaders, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead.
• Timely preparation and submission of monthly expense reporting
• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals
• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, provide assistance and support for others in management
• Effectively prioritize several simultaneous projects while keeping supervisory staff informed of project status
• Solely responsible for all department purchases; manage NDAs and SOWs; create, process, and manage renewal of POs; route contracts for approval and ensure timely payment of invoices

Orange County, California, United States

• Responsible for managing leader’s calendar including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead of potential impacts, and safeguarding.
• Composed correspondence on leader's behalf to internal and external customers, stakeholders, and vendors
• Timely preparation and submission of monthly expense reporting
• Coordinated domestic/international travel arrangements and itineraries with an eye for the details; processed Visa and Passport applications/renewals
• Worked closely with ELT administrative team; Acted as a liaison with other assistants and departments, provided assistance and support for others in management
• Effectively prioritized several simultaneous projects while keeping supervisory staff informed of project status

Orange County, California, United States

Santa Monica, California, United States

Aliso Viejo, CA

• Provided executive support to the Chief People Officer, VP of Human Resources, as well as their direct reports
• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly
• Critical member of the Avanir Human Resources team, responsible for scheduling and coordinating team and company-wide events, socials, team off-sites, etc.
• Worked directly with the CEO’s office for cross-functional communication and organization
• Used strong business judgment and communication skills when interacting with a variety of people and job functions
• Prepared and submitted monthly expense reports

Irvine, CA

• Provided executive support to the VP of Product and VP of Data
• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly
• Assisted department of 250+ team members across several business units; submitted IT and Facilities tickets, purchased supplies, organized team events, and coordinated catering for daily team meetings
• Prepared and submitted monthly expense reports
• Coordinated domestic and international travel arrangements, itineraries, and preparatory materials; processed requests for travel expense reimbursement; processed Visa and Passport renewals
• Managed space planning for team, as well as department moves; Worked with Facilities to plan construction of new working space for team in new building

Beaverton, Oregon

• Provided administrative support to the VP of Global Operations, as well as his direct reports
• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly
• Assisted department of 150+ software and hardware engineers; submitted IT and Facilities tickets, purchased supplies, organized team events, coordinated catering for weekly team meetings
• Prepared and submitted monthly expense reports
• Coordinated domestic and international travel arrangements, itineraries, and preparatory materials; processed requests for travel expense reimbursement; processed Visa and Passport renewals
• Designed and implemented new Records Management System to include new SharePoint site and on-line forms

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area