Shablis K. Email & Phone Number

California, United States

Irvine, California, United States

• Responsible for managing complex and sensitive calendars for three Global Communications executives, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead of potential impacts, and safeguarding allotted work time; Provide support to our Global Communications team• Manage leader’s inbox and respond to messages, as appropriate, escalating time-sensitive messages that require my leader’s immediate response• Support major PR events/ BlizzCon; Manage interview and meeting scheduling, recordings, and provide on-site executive lounge support• Efficient scheduling of interviews and media training sessions for PR team members and spokespeople• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, providing assistance and support for others in management, as needed• Identify inefficiencies and create processes to streamline my executive’s time• Effectively prioritize projects while keeping supervisory staff informed of project status• Coordinate headshot schedule and processing of invoices• Solely responsible for all department purchases; manage NDAs and SOWs; create, process, and manage renewal of POs; route contracts for approval and ensure timely payment of invoices• Coordinate/host Zoom meetings; Responsible for creating agendas, deck/meeting materials, note taking and tracking of action items; manage facilities and catering, when needed• Provide leadership, support and mentorship to our team of executive and administrative assistants• Maintain department organizational charts and email distribution lists• Timely preparation and submission of monthly expense reporting• Manage swag orders and distribution of items• Plan and execute team events to budget

Irvine, California, United States

• Responsible for proactively managing complex calendars for several senior leaders, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead of potential impacts, and safeguarding allotted work time• Timely preparation and submission of monthly expense reporting• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, provide assistance and support for others in management• Effectively prioritize several simultaneous projects while keeping supervisory staff informed of project status• Solely responsible for all department purchases; manage NDAs and SOWs; create, process, and manage renewal of POs; route contracts for approval and ensure timely payment of invoices• Coordinate/host calls and live-stream broadcasts for department meetings; prepare and distribute invitations and agendas; manage facilities and catering• Conduct research for special projects; create report/summary of findings• Maintain department organizational charts and email distribution lists• Partner with PR to schedule media interviews• Manage swag orders and distribution of items• Serve as department contact for all requests and inquiries

Orange County, California, United States

• Responsible for proactively managing complex calendars for several senior leaders, including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead of potential impacts, and safeguarding allotted work time• Timely preparation and submission of monthly expense reporting• Coordinate domestic/international travel arrangements and itineraries with an eye for the details; process Visa and Passport applications/renewals• Work closely with ELT administrative team; Act as a liaison with other assistants and departments, provide assistance and support for others in management• Effectively prioritize several simultaneous projects while keeping supervisory staff informed of project status• Solely responsible for all department purchases; manage NDAs and SOWs; create, process, and manage renewal of POs; route contracts for approval and ensure timely payment of invoices• Coordinate/host calls and live-stream broadcasts for department meetings; prepare and distribute invitations and agendas; manage facilities and catering• Conduct research for special projects; create report/summary of findings• Maintain department organizational charts and email distribution lists• Partner with PR to schedule media interviews• Manage swag orders and distribution of items• Serve as department contact for all requests and inquiries

Orange County, California, United States

• Responsible for managing leader’s calendar including prioritizing and resolving related conflicts and competing demands, pro-actively scheduling priority meetings, staying ahead of potential impacts, and safeguarding allotted work time• Composed correspondence on leader's behalf to internal and external customers, stakeholders, and vendors• Timely preparation and submission of monthly expense reporting• Coordinated domestic/international travel arrangements and itineraries with an eye for the details; processed Visa and Passport applications/renewals• Worked closely with ELT administrative team; Acted as a liaison with other assistants and departments, provided assistance and support for others in management• Effectively prioritized several simultaneous projects while keeping supervisory staff informed of project status• Solely responsible for all department purchases; managed NDAs and SOWs; created, processed, and managed renewal of POs; routed contracts for approval and ensured timely payment of invoices• Coordinated/hosted calls and live-stream broadcasts for department meetings; prepared and distributed invitations and agendas; managed facilities and catering• Conducted research for special projects; created report/summary of findings• Maintained department organizational charts and email distribution lists• Partnered with PR to schedule media interviews• Managed swag orders and distribution of items• Served as department contact for all requests and inquiries

Orange County, California, United States

Santa Monica, California, United States

Aliso Viejo, Ca

• Provided executive support to the Chief People Officer, VP of Human Resources, as well as their direct reports• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly• Critical member of the Avanir Human Resources team, responsible for scheduling and coordinating team and company-wide events, socials, team off-sites, etc.• Worked directly with the CEO’s office for cross-functional communication and organization• Used strong business judgment and communication skills when interacting with a variety of people and job functions• Prepared and submitted monthly expense reports• Managed space planning for team; worked with facilities to design new work and collaboration space• Coordinated domestic and international travel arrangements, itineraries, and preparatory materials; processed requests for travel expense reimbursement; processed Visa and Passport applications/renewals• Acted as a liaison with other assistants and departments; provided assistance and support for others in management• Managed Board of Director’s meetings and created presentation materials• Solely responsible for all department purchases; managed NDAs and SOWs; created, processed, and managed renewal of POs; routed contracts for approval and ensured payment of invoices• Coordinated calls and live-stream broadcasts for corporate events, town halls, and department meetings; prepared and distributed invitations and agendas; coordinated facilities and catering• Maintained department organizational charts and email distribution lists• Received and screened email, calls and publications for Chief People Officer, VP; prioritized and/or responded to requests/information as necessary in a prompt, professional, courteous, and confidential manner• Served as department contact for all requests and inquiries

Irvine, Ca

• Provided executive support to the VP of Product and VP of Data• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly• Assisted department of 250+ team members across several business units; submitted IT and Facilities tickets, purchased supplies, organized team events, and coordinated catering for daily team meetings• Prepared and submitted monthly expense reports• Coordinated domestic and international travel arrangements, itineraries, and preparatory materials; processed requests for travel expense reimbursement; processed Visa and Passport renewals• Managed space planning for team, as well as department moves; Worked with Facilities to plan construction of new working space for team in new building• Project Manager/Event Planner for yearly Hackathon, Halloween Party, and end-of-year Holiday Party events• Placed special orders for team and managed distribution of items• Acted as a liaison with other assistants and departments; provided assistance and support for others in management• Effectively prioritized several simultaneous projects; continuously kept supervisory staff informed of project status• Managed department supply and T&E budget• Solely responsible for all department purchases; managed NDAs and SOWs; created, processed, and managed renewal of POs; routed contracts for approval and ensured payment of invoices• Coordinated calls and live-stream broadcasts for corporate events, town halls, and department meetings; prepared and distributed invitations and agendas; coordinated facilities and catering• Maintained department organizational charts and email distribution lists• Received and screened mail, email, telephone calls and publications for VPs; prioritized and/or responded to requests/information as necessary in a prompt, professional, courteous, and confidential manner• Served as department contact for all requests and inquiries

Beaverton, Oregon

• Provided administrative support to the VP of Global Operations, as well as his direct reports• Proactively maintained several executive calendars, confirmed appointments, and resolved scheduling conflicts swiftly• Assisted department of 150+ software and hardware engineers; submitted IT and Facilities tickets, purchased supplies, organized team events, coordinated catering for weekly team meetings• Prepared and submitted monthly expense reports• Coordinated domestic and international travel arrangements, itineraries, and preparatory materials; processed requests for travel expense reimbursement; processed Visa and Passport renewals• Designed and implemented new Records Management System to include new SharePoint site and on-line forms• Scheduled meetings/events across multiple time zones• Prepared confidential presentation materials for monthly President’s Review• Worked closely with the President’s Executive Assistant and relieved her while she was out of the office; Acted as a liaison with other assistants and departments; provided assistance and support for others in management• Effectively prioritized several simultaneous projects; continuously kept supervisory staff informed of project status• Solely responsible for all department purchases; created and processed POs; routed contracts for approval and ensured payment of invoices• Coordinated calls and live-stream broadcasts for corporate events, town halls, and department meetings; prepared and distributed invitations and agendas; coordinated facilities and catering• Maintained department organizational charts and email distribution lists• Placed special orders for team and managed distribution of items• Records management; tracked NDA's and contracts; Renegotiated vendor agreements• New employee on-boarding; benefits; network and building access; purchasing accounts• Served as department contact for all requests and inquiries

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area

Portland, Oregon Metropolitan Area