Shabnam Nilchiani , Pmp® Email & Phone Number

Toronto, On, Ca

Toronto, Ontario, Canada

• Managed document control processes for multiple EPC projects, ensuring the accurate and timely processing of project documents.• Maintained document registers, controlled revisions, and tracked document lifecycles.• Collaborated with project teams to resolve document-related issues, discrepancies, and changes.• Assisted in the development and improvement of document control procedures, policies,and templates.• Conducted regular quality checks and audits to uphold data integrity and compliance.• Facilitated workflow of information and communication between clients, vendors, subcontractors and staff; for various projects.• Organize necessary filing and archiving of technical documents.• Coordinated communication between stakeholders to ensure successful completion oftasks.• Facilitated regular meetings with project teams to review status updates and discuss any issues or concerns.• Resolved conflicts between team members by providing constructive feedback and facilitating effective communication strategies.• Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.• Managed and maintained templates and information on project servers.• Managed the set up and maintenance of document control / records management for multiple projects and Project Managers.• Facilitated workflow of information and communication between clients, vendors, subcontractors and staff; for various projects• Ensured Project documentation is received, tracked and monitored according to Document Management Plan, including performing quality and compliance audits on documentation• Ensured Client and other stakeholders are onboarded to the document management system and supported through the lifecycle of the project.• Facilitate workflow of information and communication between clients, vendors, subcontractors and staff for various projects

Toronto, Ontario, Canada

• Participated in Project Kick-Off meeting to set up fundamental Project Procedure such as Coordination, numbering and communication Procedure as well as Project document control and final hand over procedures• Collaborated closely with project managers, engineers, vendors and contractors as well as clients to define document control procedures and guidelines.• Participated in Project Master Document List (mDL) preparation and updating.• Conducted regular audits to ensure the accuracy, completeness, and version control of project documentation• Managed the integration of document control systems with project management software(EDMS)-IFS, enhancing efficiency and data accuracy.• Prepared several report and analysis to Project Management regarding latest status of project Deliverables.• Maintained document control database to ensure accuracy and completeness of documents.• Created reports summarizing document control activities for management review.• Conducted regular audits of document control systems and processes to identify areas for improvement.• Participated in Project Kick-Off meeting to set up fundamental Project Procedure such as Coordination, numbering and communication Procedure as well as Project document control and final hand over procedures• Organize necessary filing and archiving of technical documents.• Issued notifications regarding changes made in controlled documents or other relevant information.• Onboard Project team and subcontractor to document management system, including manage multiple Subcontractor/Vendors deliverables within the EDMS.

Tehran Province, Iran

• Developed and implemented procedures for document control activities, such as version control, distribution, archiving, and retrieval.• Developed and implemented procedures for Vendor document control activities.• Monitored the status of existing documents in order to facilitate their renewal or retirement in a timely manner.• Participated in meetings with internal stakeholders regarding proposed changes or updates related to document control operations.• Distributed project requirements, technical requirements and deadlines to team members and responded to questions.• Uploaded documents to control sites, tracked transmittals and coordinated revisions.• Handed over about 120 FVDB and final book .

• Created a filing system for easy retrieval of documents when needed.• Ensured that all documents are properly labeled and stored according to established standards• Utilized document control database system to allow for better tracking and revision identification.• Assisted in the development and improvement of document control procedures, policies,and templates.• Uploaded documents on EDMS, tracked transmittals and coordinated revisions• Prepared Report and statistical analysis.

Bachelor Of Science (Bs), Industrial Engineering, 15.55 Out Of 20.00

Master Of Science (Ms), Business Administration And Management, General