Involves in all administration duties required to support the Project and Project Manager along with organizing and ensuring that site workers are in place as required. Coordinate with various staff for operational support activities, serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems. Handle and Supervise all Administration tasks of Site Security, Housekeeping, Vehicle, Drivers, Employees Transportation, Scrap, Utilities, Outsourcing, Food, Licenses, Permits, Passes, Medical Care, Office Equipment’s & Supplies, Kitchen Supplies, and Site Facility Maintenance.Allocation of chauffeurs and vehicles according to the requirement of departments. Maintain record of all the pool vehicles with respect to their maintenance and fuel consumption. Maintain workers discipline and handle all other workers related matters at site and camp.Look after time office and ensure efficient attendance record. Preparation of attendance sheet for salary disbursement. Maintain Subcontractors Manpower and Hired Equipment’s time sheets.Maintain Employees Documents, leaves, Gate Passes and Safety Induction Record. Handle confidential documents strictly observing necessary controls/access restrictions. Adhered to company confidentiality procedures and policies. Achieves financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances.Provides supplies by identifying needs for Site Office, Reception, Switchboard, Mailroom, and Kitchen, establishing policies, procedures, and work schedules.Develop and implement policies, procedures, and strategies to promote cost effective Transportation and Accommodation arrangements for both the Staff and Labour. Coordinate with HR Department regarding Employees Contract, Contract Renewal, Appraisals, Mobilization and Demobilization.

Involves in all administration duties required to support the Project and Project Manager along with organizing and ensuring that site workers are in place as required. Coordinate with various staff for operational support activities, serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems. Handle and Supervise all Administration tasks of Site Security, Housekeeping, Vehicle, Drivers, Employees Transportation, Scrap, Utilities, Outsourcing, Food, Licenses, Permits, Passes, Medical Care, Office Equipment’s & Supplies, Kitchen Supplies, and Site Facility Maintenance.Allocation of chauffeurs and vehicles according to the requirement of departments. Maintain record of all the pool vehicles with respect to their maintenance and fuel consumption. Maintain workers discipline and handle all other workers related matters at site and camp.Look after time office and ensure efficient attendance record. Preparation of attendance sheet for salary disbursement. Maintain Subcontractors Manpower and Hired Equipment’s time sheets.Maintain Employees Documents, leaves, Gate Passes and Safety Induction Record. Handle confidential documents strictly observing necessary controls/access restrictions. Adhered to company confidentiality procedures and policies. Achieves financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances.Provides supplies by identifying needs for Site Office, Reception, Switchboard, Mailroom, and Kitchen, establishing policies, procedures, and work schedules.Develop and implement policies, procedures, and strategies to promote cost effective Transportation and Accommodation arrangements for both the Staff and Labour. Coordinate with HR Department regarding Employees Contract, Contract Renewal, Appraisals, Mobilization and Demobilization.

Provide Administrative and Secretarial support to Manager HR & Administration. Manage the day-to-day operations of a variety of office administrative services to ensure that the current and future administrative needs are met efficiently, reliably, and economically.Ensure effective & efficient management of administrative activities in assigned domain such as equipment, office supplies, property maintenance, janitors, fleet & fuel, office boys, cafeteria and assist in security related matters.Coordinate with site office and other departments; arrange meetings, follow-ups, travel bookings and hotel reservation. Documents preparation and liaison with company PRO for New Visa applications, Resident Permit Stamping, Labour Contract Registration, and Resident Permit Renewals.Compiling and updating Manpower Record with Visas Types, Resident Permit, Passport, Access Passes Expiry Dates and travel related history.Coordination with Project Administration regarding Employees Contract, Contract Renewal, Appraisals, Project Access Passes, Mobilization and Demobilization.Arrange interviews, liaising with the company's staff and external candidates.Compute and record payroll data as scheduled. Track and resolve payroll errors and complete payroll adjustments and corrections as necessary. Prepare end of service / gratuity in line with company policy and Qatar Labor Law.Prepare, Administer and maintain Annual Leave Plan, Administer & assist employees in managing unplanned leave and absence.Responsible for keeping attendance system maintained and Prepare & report periodic attendance reports.Arrange required manpower from local manpower suppliers for short-term projects.Supervise Staff Welfare and ensuring that Staff remains motivated by sorting out their problems immediately as per company policy. Source, Screen and Negotiate with Training Companies for Technical, Professional and Safety Trainings of Staff and Workers.

Involves in all administration duties required to support the Project and Project Manager along with organizing and ensuring that site workers are in place as required. Coordinate with various staff for operational support activities, serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems. Handle and Supervise all Administration tasks of Site Security, Housekeeping, Vehicle, Drivers, Employees Transportation, Scrap, Utilities, Outsourcing, Food, Licenses, Permits, Passes, Medical Care, Office Equipment’s & Supplies, Kitchen Supplies, and Site Facility Maintenance.Allocation of chauffeurs and vehicles according to the requirement of departments. Maintain record of all the pool vehicles with respect to their maintenance and fuel consumption. Maintain workers discipline and handle all other workers related matters at site and camp.Look after time office and ensure efficient attendance record. Preparation of attendance sheet for salary disbursement. Maintain Subcontractors Manpower and Hired Equipment’s time sheets.Maintain Employees Documents, leaves, Gate Passes and Safety Induction Record. Handle confidential documents strictly observing necessary controls/access restrictions. Adhered to company confidentiality procedures and policies. Achieves financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances.Provides supplies by identifying needs for Site Office, Reception, Switchboard, Mailroom, and Kitchen, establishing policies, procedures, and work schedules.Develop and implement policies, procedures, and strategies to promote cost effective Transportation and Accommodation arrangements for both the Staff and Labour. Coordinate with HR Department regarding Employees Contract, Contract Renewal, Appraisals, Mobilization and Demobilization.

Perform all secretarial and administrative duties for Operation Manager.Screen calls, invitations and meeting requests. Fix appointments for meetings as required. Handle incoming mails, faxes and emails. Filing documents related to Operation Manager and Manpower mobilization & demobilization.Develop different types of formats / spreadsheets for various statistical records and reports to meet variety of operational requirements.Purchase, dispense and maintain supplies required for office operations.Manage Office furniture, decoration, general supplies, and machines maintenance. Coordinate with site office and other departments; arrange meetings, follow-ups, travel bookings and hotel reservation. Established and maintains electronic records for all incoming and outgoing correspondence.Collection, Compiling and Submission of Tender Documents.Compiling and updating Manpower Record. Coordinate with HR Department regarding Employees Contract, Contract Renewal, Appraisals, Mobilization and Demobilization.Looking after I T and Networking related matters and data backup.

Provide Administrative and Secretarial support to Business Unit Head and Marketing Planning Manager.Make Arrangements for Meeting / Conference, Hotel Reservation, Air Tickets and Railway Reservations.Provide Assistance to Mangers during Cycle Conferences, New Product Launching and Training Sessions.Typing, Photocopying and Distribution of Product Manuals and Training Manuals.Prepare Reports and Presentations of Sales Performance, Field Force Activities and comparative study from IMS.Selection of Gifts and Gimmicks, negotiation with venders.Coordinate and monitored Physician Samples, and Gimmicks distribution operation with purchasing, warehousing and shipping departments to ensure the safe and timely delivery of shipments.Ensure proper coordination and compliance with higher management, internal departments and field force. Identify and resolve problems in delays of Dispatches of Promotional Material, Physician Samples, Stationery and Product Manuals etc to Field Force.Ensure well-managed filing, documentation, and handling of Confidential Data.

Provide Administrative Support to Project Director and Medical Director.Purchase, dispense and maintain Office Supplies & Medicines.Manage Hospital Repair & Maintenance, House Keeping, Waste Management, and machines maintenance. Provide logistics support to Medical Team in Organizing Blood Camps and Awareness Campaigns against Hepatitis B, Hepatitis C and HIV (Aids).Maintain Computerized Record of Blood and Monetary Donors.Arrange visits of Government Official, Journalists, Philanthropists to aware them about the services of the Organization.Supervise Filling, documentation and Look after IT and Networking related matters.

Provide Administrative support for day-to-day operational activities.Provide logistics support to Medical Team in Organizing Blood Camps and Awareness Campaigns against Hepatitis B, Hepatitis C and HIV (Aids).Schedule and coordinate meetings, appointments, events and other similar activities.Purchase, dispense and maintain supplies required for office operations.Arrange and Supervise Periodic repair and maintenance of Office Equipment’s.Prepare Monthly Reports and Presentations of Blood Collection and Awareness Campaigns Activities.