Shailaja Shanker Email & Phone Number

Assisting the Company Secretary (CS) in their daily routine work.Co-ordinating with Accounts department for reimbursement of their personal expenses and other claims.Preparing the Agenda for Board and Audit Committee of RPower and its subsidiaries.Preparing the Audit Committee Minutes and Board Minutes in consultation with the Company Secretaries of the respective Companies.Preparing Minutes for various Committees and its subsidiaries, such as Corporate Social Responsibility Committee, Nomination & Remuneration Committee, Risk Management Committee and Stakeholder Relationship Committee.Assisting in the preparation of Annual Report & Assisting the team in overall preparation of the AGM.Assisting the CS in preparing various Policy Documents as required by the Company under Companies Act, 2013.Maintaining a Master Data of all the important documents of the department which is an ongoing process.Co-ordination / mails with our Registrar, M/s Karvy Computershare Pvt. Ltd. for various issues / closure of issues of shareholders and Preparing the Annual Operating Plan (AOP) of the Department.Drafting replies to NSE / BSE / ROC based on the queries / complaints received by themCo-ordinating with Directors for making travel and stay arrangements for them during the Board Meetings.Making arrangements for Board Meetings like booking of conference rooms, video conferencing (if required), stationeries, snacks, lunch etc. Creating payment requisitions in SAP for the purpose of making payments to vendors pertaining to CS.Subsequently follow up with Accounts department for reimbursement of payments to vendors.Responsible for Admin, HR and IT requirements of the Secretarial team and HR team.Making travel arrangements and Guest House bookings of Secretarial and HR departments as and when required.Taking care of the portal “Reliancepower.Investors”, wherein complaints / requests of share holders are addressed accordingly.

Assisting the Chief Executive Officer (CEO) in his daily routine work.o Planning daily Agenda / Meetings as per the requirement of CEO, in co-ordination with various departments.o Preparing power point presentations for Chairman’s review.o Assure discreet handling of all business correspondence.o Co-ordinating with Accounts department for reimbursement of his personal expenses and other claims.o Responsible for Admin, HR and IT requirements of the CEO Cell.o Making travel arrangements and Guest House bookings of the CEO as and when required.o Possess the ability to plan, organize, develop, implement, and interpret programs, goals, objectives, policies, procedures etc. that are necessary for providing proper administrative functions, maintaining a sound operation and smooth functioning of the CEO Cell.

Assisting the Chief Financial Officer (CFO) of Reliance Power Ltd in his daily routine work.o Making all the travel arrangements, both domestic and international.o Co-ordinating for reimbursement of personal expenses and other claims.o Prepare various financial reports & Organise meetings as per the requirement, in co-ordination with various departments.o Co-ordinating with Secretarial Department for taking and composing minutes for Reliance Power Board Finance meetings.o Co-ordinating with Legal Department for various legal matters related to the Company.o Preparing financial presentations in Power Point/Excel/Word for Chairman’s review.o Responsible for Admin, HR and IT requirements of Finance team.o Possess the ability to plan, organize, develop, implement, and interpret programs, goals, objectives, policies, procedures etc., that are necessary for providing proper administrative functions and maintaining a sound operation.

Assisting President & VP (Coal & Mining) & VP (Corporate Communications - Press & Media)o Assisting foreign consultants in their day to day activities.o Assisting the entire Coal team in their day to day activities.o Organizing meetings with media people/journalists.o Responsible for Admin, HR and IT requirements of the Coal team.o Creating Purchase Requisitions for making Purchase Orders in SAP.o Making Service Entries in SAP for the purpose of making payments to vendors.o Subsequently follow up with Accounts department for reimbursement of payments to vendors.o Finalizing technical reports, compiling and documentation of the reports in coordination with Business Development team, Central Procurement Group, Finance and Site.o Preparing power point presentations for Chairman’s review

Mumbai, Maharashtra, India

Reporting to Director Credit & Director Marketing o Big Deal Request: Approving big deal execution after going through the credentials & various other factors of the partners.o Credit Note Refunds: Approving refunds to various dealers based on their credentials.o Turn over Bonus: Approving incentives to partners who have achieved their targets.o Follow up for collections on monthly basis with all branches.o Arranging & conducting weekly meetings for Sales Activities.o Preparing various reports pertaining to Credit & Sales on weekly and monthly basis.

Mumbai, Maharashtra, India

Assisting VP (Customer Service Division), Head (Membrane Division) & Sr. VP (Corporate Marketing) o Preparing collection target every month & achieving the same.o Making ISOS, indents, purchase orders, giving inspection calls to inspection agencies in consultation with the suppliers for inspection of material.o Arranging and coordinating monthly review meetings of the department and preparing minutes of meeting.o Making monthly/weekly reports, operation & maintenance manuals and technical datasheets.o Sending tenders as well as New Projects List pertaining to different segments to the branches as well as customers.o Involved in marketing of new products.o Preparing offers.o Taking dictation, typing, taking care of incoming & outgoing mails, doing independent correspondences with clients and suppliers, making power point presentation.o Handling of cash of the department, looking after admn. activities of the department, doing hotel/travel booking.

Worked for Head of Exports Departmento Independent handling of Water Treatment Plant projects right from the material procurement stage, inspection etc. till the installation and commissioning of the plant.o Preparing operation and maintenance manuals for these projects to hand over to the client.o After successfully completing the training for “ISO Internal Audit”, appointed as ISO Auditor and conducted audit of various departments and factories on quarterly basis.

Mumbai, Maharashtra, India