Shaila Nelson Email & Phone Number

• Planning and Public Works department lead for travel and training procedures. Review and approve spend authorizations and expense reports for completeness and compliance with county rules and procedures.
• Provide travel training to department employees. Developed and presented travel training PowerPoint.
• Run financial reports in Workday, format spreadsheets and interpret data in Excel, and then prepare journal entries for interfund and intercompany transfers as well as budget code and payroll corrections.
• Manage the tracking, review, and approval of property tax payments for Public Works.
• Bill internal and external entities for traffic services and engineering labor by preparing journals, intercompany billings, and invoices.
• Planning and Public Works lead timekeeper and first point of contact for payroll related concerns.

Lakewood, WA

• Supervises staff in fiscal record keeping by monitoring the daily processing of the cashiering department.
• Troubleshoots any issues with financial transactions and performs necessary corrections in general ledger.
• Responsible for hiring and training new fiscal employees, assigning and scheduling work, and conducting annual evaluations of classified staff.
• Completes banking tasks such as processing daily electronic fund transfers, wires, and other online payments.
• Reconciles scholarship accounts, and helps reconcile sub ledger accounts.
• Provides cashiering back up, accepting all modes of payment and processing refunds, as well as assisting customers with interpretations of District policies and procedures.

Lakewood, WA

• Responsible for the timely and accurate processing of purchase orders, invoice vouchers, encumbrances, reimbursements, and manual financial aid checks in the Financial Management System (FMS).
• Maintain and update vendor, W-9, and cancelled check information in Excel and FMS.
• Analyze and resolve discrepancies pertaining to budget code accuracy, rule compliance, and accounts payable procedures.
• Communicate and solve billing and invoice issues with the college’s various vendors.
• Organize and coordinate the printing and mailing of 1099/1096 misc tax forms to the necessary vendors.
• Run check reports in FMS and assist in performing inventory of the college’s state tagged items.

Seattle, WA

• Assisted Account Executives throughout sales process by helping to maintain and monitor advertiser contracts.
• Responsible for accurately entering ordered media schedules into sales software and assisting in the troubleshooting of tape, traffic, and commercial spot time discrepancies.
• Posted orders to compare estimated vs. actual ratings and compiled reports for Account Executives.

Tacoma, WA

• Verified data on receipt deposit statements from various university offices and accurately entered compiled data into Excel (Daily Cash Management).
• Utilized numerical reasoning skills to prepare bank reconciliations and university gift reconciliations.
• Used data entry skills to complete journal entries for the general ledger, and run reports/queries using the PeopleSoft financial system.
• Assisted senior accountants with various other confidential materials such as investment and audit duties.
• Processed inter-departmental recharges.

• Responsible for box office cashiering and using customer service skills to answer a high volume of diverse visitor/customer inquiries about the university.

• Drafted event-related news releases that were sent to local media outlets and updated the library event calendar.
• Designed basic fliers and other communication/marketing pieces for the 18 branches of the library system.