• Answer emails, and similar tasks.• Type documents, mail letters, and take notes.• Serve as a point of contact for other team members.• Schedule online meetings and manage daily calendar.• Collaborate with marketing and sales team.• Handle financial tasks in accounting.• Handle HR plug in ERP system.• Issue invoices for both vendors and clients and register them in ERP system and Italian government cloud system.• Following up payment done in bank accounts.• Control expenses of company do not exceed budget limits.• Following taxes payment with accounting and audit office in Italy.• Make business purchases and deal with vendors.• Share industry-related advice and guidance.• Share in recruitment selection and process.• Update CRM database.

• Organizing meetings and managing databases.• Booking transport and accommodation.• Organizing company events or conferences,• Ordering stationery and furniture,• Dealing with correspondence, complaints and queries• Preparing letters, presentations and reports• Managing office budgets,• Liaising with staff, suppliers and clients.• Implementing and maintaining procedures/office administrative systems.• Using a range of software packages.• Providing legal, financial and/or strategic advice during and outside of meetings.• Ensuring that policies are up to date and are approved.• Providing support to the board or other committees on specific projects.• Writing reports and collation information.• Coordinate with IT department on all office equipment.• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.• Manage contract and price negotiations with office vendors, service providers.• Provide general support to visitors.• HR Admin duties.

• Directly responsible for all administrative issues related to GM.• Responsible for organize GM agenda, calendar and appointments to ensure viability.• Procuring GM contact database and relevant information.• Editing of correspondence, corporate documents, contracts…etc. • Efficiently handling confidential incoming and outgoing correspondence.• Adequate translation of documents from English to Arabic and vice versa for GM.• Procuring office documents and maintaining an effective filing system.• Monitoring the proper recording and distribution of incoming correspondence to recipients in an efficient and timely manner.• Supervision of office administrative staff and coordinate of all office support functions.• Arrange and organize travel plans, reservations and booking of GM.• Recording minutes of office meeting and distribute them to delegates as nominated by GM• Preparing required sales reports and analysis reports for GM.• Following up sales operation in company stores.

• Perform general clerical duties to include photocopying, faxing, mailing and filing. • Create and modify documents using Microsoft Office. • Maintain hard copy and electronic filing system. • Setup and coordinate meetings. • Maintain and distribute staff weekly schedules. • Support staff in assigned project based work.• Attend meetings in order to record minutes.• Updating databases, petty cash sheet, preparing monthly report.• Coordinate training for employees inside and outside Egypt.• Translation and interpreting both languages English and Arabic and vice versa.• Assist in the planning and preparation of tenders.• Supervise QA/QC& HSE officers to ensure the applying of health and safety procedures during operation time.• Supervise administrative issues for Housekeeping Department to include but not limited to:• Cleaning monthly plane,• Chemicals consumables and tools inventory,• Training courses,• Shifts schedule,• Hiring and selection process for new staff,• Monthly reports for the client.• Other duties as assigned.

• Set up all office arrangements (travel booking, calendar, meetings and conferences).• Perform general office duties.• Respond to incoming calls and Email from clients (Arabic and English).• Prepare Contact files for possible suppliers/ clients.• Create and modify documents using Microsoft. Office/Excel/PowerPoint presentation.• Responsible for company files (client files and internal office files).• Responsible for follow up of Employee attendance.• Meet and assist clients and visitors.

• Organizing & scheduling meetings.• Receiving and handling effectively the incoming calls to the proper office.• Supervising and preparing sales & marketing reports.• Getting quotations from suppliers.• Preparing technical & financial offers for clients.• Preparing invoices for both clients and suppliers.• Handling many emergencies via phones.• Correspondences and filing works

• Organizing & scheduling meetings.• Getting quotations from Italian suppliers.• Preparing purchasing orders for factory needs (materials & chemicals).• Carrying out sales works.• Correspondences and filing works.• Performing all the secretarial and clerical duties.