Shannon Maciver Email & Phone Number

Miramichi, New Brunswick, Canada

• Expertly manage time and hour tracking for a large workforce of up to 200 on-site employees, ensuring seamless coordination with client contracts.• Coordinate the onboarding process for new hires, efficiently processing all necessary forms and documentation to welcome them to the team.• Maintain meticulous records of site personnel, including contact information and vital details, promoting smooth communication and operational efficiency.• Prepare client invoices on a weekly… Show more • Expertly manage time and hour tracking for a large workforce of up to 200 on-site employees, ensuring seamless coordination with client contracts.• Coordinate the onboarding process for new hires, efficiently processing all necessary forms and documentation to welcome them to the team.• Maintain meticulous records of site personnel, including contact information and vital details, promoting smooth communication and operational efficiency.• Prepare client invoices on a weekly basis, demonstrating precision in financial administration and client relations.• Provide support across diverse projects lacking a dedicated site administrator, showcasing adaptability and proactive problem-solving abilities.• Deliver assistance to on-site staff members as required, fostering a harmonious work environment and operational excellence.• Ensure accurate payroll processing by meticulously submitting employees' hours weekly; guaranteeing timely compensation for all. Show less

Miramichi, New Brunswick, Canada

• As a site administrative assistant, I provided comprehensive support to real estate agents throughout the entire transaction process, ensuring seamless operations from contract to closing. I am adept at maintaining open lines of communication with clients, agents, title officers, lenders, and other key stakeholders, facilitating efficient collaboration and timely updates. I handled all documentation submissions to the office broker for file compliance, demonstrating a strong attention to… Show more • As a site administrative assistant, I provided comprehensive support to real estate agents throughout the entire transaction process, ensuring seamless operations from contract to closing. I am adept at maintaining open lines of communication with clients, agents, title officers, lenders, and other key stakeholders, facilitating efficient collaboration and timely updates. I handled all documentation submissions to the office broker for file compliance, demonstrating a strong attention to detail and organizational skills. Additionally, I proficiently managed client information within our database system, ensuring accurate and up-to-date records. I was also flexible and adaptable, ready to take on any additional duties or customer contact requirements as needed. Show less

Miramichi, Nb

• Provided comprehensive support to the HR department, addressing employee inquiries on benefits, RRSP plans, and other related matters, while offering assistance with scanning and form completion tasks.• Efficiently tracked all activities and communications related to Short Term and Long Term leaves.• Assisted in the preparation of materials and training manuals for the onboarding process of new employees.• Managed employee scan card assignments and replacements to ensure smooth… Show more • Provided comprehensive support to the HR department, addressing employee inquiries on benefits, RRSP plans, and other related matters, while offering assistance with scanning and form completion tasks.• Efficiently tracked all activities and communications related to Short Term and Long Term leaves.• Assisted in the preparation of materials and training manuals for the onboarding process of new employees.• Managed employee scan card assignments and replacements to ensure smooth access control.• Maintained office supply and kitchen stock on a weekly basis to support operational efficiency.• Offer various forms of support to Managers and Supervisors as required.• Act as the main coordinator for site activities and functions hosted by Deluxe for its employees, such as Appreciation Lunches, Employee Appreciation Week, and Team Deluxe fundraising events.• Perform secretarial duties for the Joint Health and Safety Committee, including taking meeting minutes, recording inspection notes, and submitting repair/change requests for issues identified during inspections. Show less

Porcupine, Ontario, Canada

• Efficiently coordinated daily fleet moves for unit rentals in accordance with company guidelines and procedures, ensuring smooth operations.• Supported the Sales team by meticulously maintaining the fleet availability list (unit inventory) to guarantee accuracy and availability.• Skillfully screened daily calls, take messages, and route calls as needed, while also warmly greeting clients and visitors to provide a professional first point of contact.• Proficiently handled accounts… Show more • Efficiently coordinated daily fleet moves for unit rentals in accordance with company guidelines and procedures, ensuring smooth operations.• Supported the Sales team by meticulously maintaining the fleet availability list (unit inventory) to guarantee accuracy and availability.• Skillfully screened daily calls, take messages, and route calls as needed, while also warmly greeting clients and visitors to provide a professional first point of contact.• Proficiently handled accounts payable processing and purchase order processing, showcasing strong financial acumen and attention to detail.• Provided valuable clerical support to the Operations Manager, Contract Administrator, Sales Team, and Regional Manager as necessary, demonstrating versatility and a proactive approach to assisting various departments.• Maintained document control for electronic and paper files, ensuring organized and easily accessible records for efficient business operations. Show less

Timmins, On

Craft Shack was my online wholesale craft supply store.• Successfully managed all operations of an online craft wholesale business, achieving annual sales exceeding $100,000/yr• Executed promotional and advertising strategies to drive business growth and brand awareness• Maintained a stellar 5-star rating for customer service on the Facebook page for over 5 years• Implemented effective inventory control measures to optimize stock levels and streamline operations• Managed all… Show more Craft Shack was my online wholesale craft supply store.• Successfully managed all operations of an online craft wholesale business, achieving annual sales exceeding $100,000/yr• Executed promotional and advertising strategies to drive business growth and brand awareness• Maintained a stellar 5-star rating for customer service on the Facebook page for over 5 years• Implemented effective inventory control measures to optimize stock levels and streamline operations• Managed all social media posts and responses, engaging with customers and fostering brand loyalty• Expertly packaged and shipped orders across Canada, ensuring timely delivery and customer satisfaction• Recently revamped the website and established a custom domain on Shopify, enhancing the online presence and user experience. Show less

Timmins, Ontario, Canada

• Proficiently processed all accounts receivable and invoices using Sage accounting software• Effectively communicated and corresponded with multiple site projects to gather necessary information for monthly invoicing in compliance with contract requirements• Maintained organized electronic filing systems for contracts and invoices, ensuring easy access and retrieval of important documents• Prepared and generated reports as needed, providing valuable insights for decision-making and… Show more • Proficiently processed all accounts receivable and invoices using Sage accounting software• Effectively communicated and corresponded with multiple site projects to gather necessary information for monthly invoicing in compliance with contract requirements• Maintained organized electronic filing systems for contracts and invoices, ensuring easy access and retrieval of important documents• Prepared and generated reports as needed, providing valuable insights for decision-making and analysis• Engaged with clients to address outstanding accounts and resolve any payment issues in a timely and professional manner. Show less

Timmins, Ontario, Canada

• Provided technical and clerical support to the VP of Operations and their team, reporting directly to the VP• Acted as a liaison between head office departments and multiple mine site offices, ensuring seamless communication and reporting practices• Conducted training sessions for site personnel on completing timesheets and site reporting• Compiled site data for over 15 projects and organized a weekly meeting attended by office and site management, facilitating remote… Show more • Provided technical and clerical support to the VP of Operations and their team, reporting directly to the VP• Acted as a liaison between head office departments and multiple mine site offices, ensuring seamless communication and reporting practices• Conducted training sessions for site personnel on completing timesheets and site reporting• Compiled site data for over 15 projects and organized a weekly meeting attended by office and site management, facilitating remote participation via phone or online• Conducted regular visits to project sites to assist staff with reporting procedures and implement new directives from head office• Coordinated and scheduled multiple meetings weekly, prepared detailed meeting minutes, and distributed them as needed• Produced high-level target reports for various company mining projects and distributed them accordingly• Prepared routine reports and project correspondence as requested, including creating, compiling, verifying, recording, and processing various forms and documents• Successfully planned and coordinated company events for staff and their families, as well as fundraising events• Actively participated in the office Joint Health and Safety committee, conducting monthly inspections• Managed office building maintenance requests and coordinated needs with the purchasing department for efficient resolution. Show less

Timmins, Ontario, Canada

• Facilitated the setup of new project documentation in compliance with contract requirements• Reviewed and submitted timesheets, ensuring accurate project coding• Assisted in the completion and submission of invoices, change orders, and cost plus charges to the client as per contract specifications• Supported the Superintendent by conducting project tracking for each site project• Updated and submitted site documents to head office, ensuring accurate project coding… Show more • Facilitated the setup of new project documentation in compliance with contract requirements• Reviewed and submitted timesheets, ensuring accurate project coding• Assisted in the completion and submission of invoices, change orders, and cost plus charges to the client as per contract specifications• Supported the Superintendent by conducting project tracking for each site project• Updated and submitted site documents to head office, ensuring accurate project coding application• Cultivated a positive working relationship with clients, providing necessary information and reports as required• Collaborated with the project team to maintain proper procedures for accurate reporting and provided administrative support• Liaised with head office departments to ensure adherence to site processes• Managed document/project control site filing system• Assisted in the onboarding process of new hires• Participated in the bidding process for small project jobs• Procured site supplies following company procurement procedures• Assisted the Safety Department in tracking safety statistics and supported safety meetings• Obtained various mining-related certifications, including Train the Trainer, Due Diligence, Accident Investigation, Indigenous Culture Training, Acts & Regs, and Underground Common Core Modules: U0000, U0001, and U0002. Show less

Miramichi, New Brunswick, Canada

Managed all operations of family owned scrapbooking business.Promotional and advertising requirements.Customer service, inventory control.Conducting frequent classes to promote business.Provided various photography services - weddings, portraits etc.

Strong telephone and computer skills.Excellent customer service.Managed multiple client files at any given time.Balanced weekly and monthly sales reports for head office.Excellent attention to detail.

Film developing, printing, packaging.General machine maintenance.Customer service - organizing appointments.Assisted with photo shoots.Instructed various beginner photography courses.