Shanu P M Email and Phone Number

 To manage all Administration related issues of the Staff for the Jabal Omar Development Project. To manage the Secretarial and the Administration staff. Responsible for preparing and raising the Monthly Payment Invoice to the Client Office and the necessary follow up for timely approval of Payments.  Compilation of the Project Progress Reports in coordination with different Engineering Departments.  Procure office supplies, services and equipments, forms within the operational budget. Process petty cash reimbursements consistent with company procedures.

 To plan, developed and implement a strategy for establishing the Admin department, including recruitment policies, quality procedures, discipline, grievance, counseling, pay and conditions, contracts and training and development of the staff. Posting advertisements for new employees. Screening resumes and applications, setting interview appointments and being involved in the hiring process.  Maintain employee records, Manage payroll issues, health and medical insurance. Preparation of the Monthly Invoice for submission to the Client, clarifying Client’s queries and ensuring the acceptance of raised invoices. Compilation and submission of Project Progress reports to the Client in coordination with different Engineering departments. Managing the Secretarial and the Document Control Departments.

 Supervising the human resources department staff and handling all issues involving employee complaints and queries. Responsible for receiving, maintaining, segregating and proper registering vide range of documents which includes static and dynamic technical data belongings to various projects. Establishing techniques for coding of documents, files and folders to allow easy storage and retrieval of specific documents from among thousands of files.  Sending documents (EDMS) (letters, drawings, memos, site instructions) through MS Outlook to different Resident Engineers & concerned staffs as per the requirements.  Managing the inter office correspondence with the employees through MS Outlook Express.  Preparing letters & other documents by Ms Word in Arabic & English Languages to major Government Departments like Works Department, Abu Dhabi & Al Ain Municipality and Town Planning etc. Preparing monthly staff’s attendance sheet. Preparation of Tender Documents, Specifications and B.O.Q for various Projects.

 Reporting Directly to the Director. Preparing applications/reports for cargo clearances. All kind of Export Documentation Other secretarial duties  Reports & Documents Keeping  Preparing letters & Other documents to various Departments