Hr & Office Executive
Xcess Network Sdn Bhd
Kuala Lumpur, Malaysia
• Full spectrum of Human Resource function:Recruitment,employee relation,welfare and benefit• Communicate HR policies and procedures and ensure consistency across the organization• Prepare HR correspondence letter (offer letter, Confirmation letter ,Company Hand Book and Memorandum.• Keep track on employee Probation & Confirmation periods• Create profile / account for new joiners (for leave system,Door access,payroll process)• Compile and verify staff monthly attendance.• Attend to any inquiry from colleagues on company policy accordingly• Assist Finance Department by providing required details for payroll process.• Provide details for payroll related matters i.e. SOCSO, EPF & PCB contributions• Update Employee Earning /Deductions • Generate Payslip and send to staff• Manage door access system as well as Track on employee’s daily attendance report.• Prepare HR report on monthly basis/upon need arises(eg.staff attendance,staff turnover,probation and confirmation report)• Arranging employee trainings and company’s activities• Maintain and update employees personnel activities/details and company handbook.• Ensuring new hire paperwork is completed and processed• Prepare letter of annual increment ,promotion and bonus for staff• Prepare Acceptance resignation/termination letter for staff • Monitor and keep up-to-date Leave system & Tracking Staff Leave(AL,MC,EL,UPL)• Handling and managing company HRDF account.• Maintain proper filing system for staff personal record file• Recruitment- advertised vacancy on job portal ,newspaper• Handling other HR and Admin related ad-hoc task from time to time• Coordinate company events/annual gathering/staff birthday celebration• Prepare Purchase orders, Purchase request form ,Delivery note(for IT product)• Familiar in Malaysian Labour Law, Employment Act and other related statutory requirement• Keep track on permit expiry dates, permit renewals, passport renewals & new applications.
