Work closely with 3rd party vendors to carry out daily required repair requirements for DS • Process PR base on demands on repairs and base on approved cost • Manage negotiations with suppliers • Ensure that contracts are signed with suppliers and pass as per the HS&E policy • Find the best combination of price, services and terms for the company. • Manages and measures vendors performance and continuous improvement through scheduled reviews • Develops and implements an effective change management strategy to assist employees with new or modified purchasing processes.

Role Purpose:Ensure the successful transportation of international export shipments for the customer by all modes of transportation.Control the customer’s export logistics process by coordinating with all internal and external operations and identifying and resolving any issues arising from the logistics process.Ensure that all regulatory requirements and compliance procedures (external and internal) are adhered to by the customer and DHL.Support the development of processes to manage freight movements, maintain control over the logistics serviceproviders, and ensure service quality.Maintain a positive working relationship with all customer personnel involved in the export logistics process, both in Dubai and the customer offices in other locations.Work closely with all stakeholders to ensure that DHL provides the customer with the best-in-class supply chain execution.

 Identify all Mandatory (Top Selling) SKUs at store level.  Project quantity requirements against each Mandatory SKU.  Monitor key performance parameters to ensure adequate stock availability and fill rate for all key suppliers and sub-categories, both on weekly and monthly basis.  Maintain data base that tracks the status of the top selling products, store requirements and deliveries.  Preparing Weekly, Monthly and Yearly data analysis of stock availability and fill rate from suppliers.  Coordinate with the Inventory Team for resolving any delivery issues and to ensure that all goods are received.  Preparing Purchase Orders to buy goods and services for urgent store requirements and customer orders.  Consulting with and supporting Category departments about their purchasing needs.  Providing effective business advice to the Departments.  Reviewing reports for stock outs and expediting open orders.  Assisting with stock rotations as needed.  Data contribution with regards to Demand Planning and Forecasting  Develops logistics and support plans for day-to-day operations.  Managing shipment operations for Export / IMPORT and Cross trade. Shipping line quotation request from different companies. Adding profit share on quotation (Ocean freight / transport / clearing process). Processing and preparing clearing set documents require for Custom clearing. Managing monthly warehouse service charges to be send to customer for payment collection. MIRSAL2 application online. Prepare set of documents for an LC shipment, required by bank.  Payment follow up in coordination with Financial Controller Prepares and presents to Management the Executive Logistics Report. Preside over the monthly Logistics Operations Meeting attended by SPL team (Sales, Procurement & Logistics)

Processing and execution of all Export orders.Coordination with the warehouses of GCC countries such as, UAE, KUWAIT, KSA and Qatar for all order processing activities.Arranging all shipping documents as required.Coordinating with Sales and Palmming Operation for order allocations to be process.Allocating Freight Forwarders for the shipment dispatch / collection.Coordinating with Finance / Credit Control Team for the approval of shipments to be release.Maintain accurate data in Order Management Module of ERP system.Daily tracking, expediting on the status of all shipments processed and dispatched.Handle enquiries from customers.Provides help and advice to customers using the organization’s services.Investigates and solves customers' problems, which may be complex or long-standing problems.Keeps accurate records of discussions or correspondence with customers.

InboundSend report to vendors for a weekly pending orders using WMS system.Updating WMS for all pending order with comments on a day to day basis on the expected date of delivery / collection.Chase the suppliers and organize for pick up and / or delivery.Coordinates with the supplier regarding issues for wrong delivery, short deliveries or any discrepancies.Prepare weekly reports to be submitted with the client.OutboundProcessing orders using MFGPro system for DOC confirmation.Prepare document for the bill of entry processing such as invoice, packing list, delivery advice and HS code summary for customs required.Get duty confirmations from the client for shipments moving out to the locationAdvice warehouse for outgoing shipments need to be prepare.Arrange trucks depends on the Mode of Transport (MOT) of goods need to be moved.Send PRE-ALERT to the location for the shipments to be delivered.Check with the location if shipments received with the given period of time.

Prepare quotations for the clients.Coordinate with clients with regards to the services and products offered by the company.Prepare submittals, prequalification binder and other documents or samples for clients reference.Request for Civil Defense Certificate to be submitted to the contractor of every GENTECH projects.Coordinate with the clients to follow up quotation sent and scheduling the meeting with the manager.Prepare weekly reports to be given to the manager.

Order processing.Coordinate with the location if deliveries have accepted in time.Invoicing.Load planning for scheduling daily shipment.Answers all inquiries, regarding the delivery dates, transmitted pick list, and coordinate any problem that may arise for proper disposition.Encodes all necessary documents, ensure that all items to be shipped out are properly documented, and ensure that all documents are complete and available for any inquiries.In-charge of overall administrative functions (office supplies/monthly bills/updating of files)Prepares and handles all correspondence both internal and externalHandles all in-coming and out-going calls

S.A. (shipping advice) consolidation using WMS. DR generation using WMS. Encoding and scanning using WMS. Adjusting discrepancy reports using WMS. Coordinate with the location if deliveries have been received on time in good condition. Check daily the shipment schedule base on Distribution Management System Ensure that all stocks are properly documented. Prepares and checks all the Invoices, Packing list, Shipping Advice & Application of Letter of Credit (L/C) Monitoring and controlling the minimum stocks level, quantity with the help with of Forecast and WMS. Assist the re-order quantities base on the minimum stocks level, lead time, pending order & forecast.

Check daily sales invoice.Preparations of reports for the inventory purposes.Filling and encoding.Encodes all necessary documents, ensure that all items to be shipped out are properly documented, and ensure that all documents are complete and available for any inquiries.