Sharon Hanson Email & Phone Number

Irving, Tx, Us

Irving, Texas, United States

CHRISTUS Health October 2018 – April 2020Executive Assistant to VP, Enterprise Clinical Informatics, VP, Clinical Ancillary Services, System Director, Pharmacy Services, System Director, Imaging Services, System Director, Laboratory Services, MD, System Director, International Quality• Worked remotely from home during COVID-19 shelter in place, independently without need for supervision • Managed appointments, handled emails, calendars and booked meetings using Skype/Zoom • Maintained online invoices, coding and sent to appropriate person for approval• Managed calendars, appointments, meetings and travel to include weekly, monthly and quarterly recurring events • Coordinated meetings with Executives/Doctors at our various locations in Texas, Arkansas, Louisiana, Georgia and New Mexico for in-person meetings or using Skype/Zoom• Coordinated new hires/transfers, assign cube/office, ordered laptop, desk phone, headset and request software need from IM. Ordered name plate and set up office supplies • Coded department invoices in INFOR for payment and improved processes for coding to ensure invoices were routed to the appropriate person for approval• Coordinated Pharmacy/Lab Retreat for employees to travel to the corporate office. Scheduled meeting rooms, transportation to and from the office to hotel. Worked with hotel to get a block of rooms, coordinated breakfast, lunch and offsite dinner, created attendee list. Communicated procedures, parking directions and meeting location to all attendees. Created meeting agenda• Helped facilitation of interview candidate to include scheduling of multiple people, travel and expenses during time of talent upgrade • Prepared expense reports/OOP expenses in Concur ensuring compliance with corporate standards • Maintained office supplies to follow compliance with budget requirements

Irving, Texas, United States

Dallas, Texas

TGI Fridays December 2015 – July 2018Senior Administrative Assistant to the VP of Concept Development, VP of Digital, Sr. Global Director of Culinary and Sr. Director of Bar & Beverage • Travel arrangements/logistics and expense reporting for supervisors and team members • Scheduled and coordinated calendars for meetings and vendors • Generated, edited and distributed Power Point decks for presentation• Managed the Culinary Calendar for video shoots, food showings/tests• Organized the Culinary Boot Camp for kitchen managers across the United States • Coordinated meetings with new hires to meet with various department heads• Prepared spreadsheet for department invoices • Supply Management, ordering and inventory• Maintained utmost discretion when dealing with sensitive topics• Executed compliance to the Records Retention Policy to offsite records storage facility

Irving, Tx

Supported two executives with the company’s largest staffs and fiscal responsibility and supplemental support to eleven of their direct reports * Managed all facilitation of interview candidates to include scheduling of multiple people, travel and expenses during time of talent upgrade * Improved processes for on-boarding all sales new hires to be automated to ensure day one productivity * Processed all expenses for both entire teams including follow-up and reconciliation * Managed all calendars, appointments, meetings and travel to include weekly, monthly and quarterly recurring events such as operations reviews, field updates and leader calls * Created and maintained organization charts, performance rankings and recognition awards * Prepared all materials and provided all necessary support for Board presentations * Coordinated major events including team-building picnic and off-site meetings

Addison, Tx

Long Range Systems July 2012 – October 2012Executive Sales Assistant to the President, Director of Sales and the Director of Operations•Made travel arrangements to include transportation and hotel for the sales department and President•Scheduled meetings and maintained calendars•Prepared expense reports ensuring compliance with company standards•Order entry for the sales team•Maintained the warranty log for all customers

Irving, Tx

VHA June 2011 – December 2011Executive Assistant to the VP of National Sales and his direct reports•Developed 2012 travel budgets for the National Sales team to include West, North Central, Mid- South, Mid Atlantic, Midwest and Northeast districts•Made travel arrangements to include transportation and hotel for the sales department•Developed and maintained the Education Conference budget•Prepared confidential and/or sensitive documents, correspondence, reports and other complex documents•Maintained training template for workshop and self-evaluations for 70 employees •Set up recurring meetings for 2012 calendar year •Prepared expense report for VP ensuring compliance with corporate standards•Organized National Sales meeting, conference rooms, lunches and dinners for 100 employees •Prepared agendas for meetings to include guest speakers and prepared presentation materials•Scheduled and maintained calendars for the VP of Sales and District Sales VP•Worked with recruiters and HR on open sales positions

Dallas, Tx

Dean Foods Company June 2002 – December 2010Executive Assistant to the Senior Vice President/Chief Accounting Officer, Lead and Area Controllers in the Dairy and Morningstar groups 2002 – 2010•Created and maintained monthly calendar to track all travelers for the Dairy/Morningstar groups •Created and maintained PTO (paid time off) tracking schedules for the Dairy/Morningstar groups•Reconciled the AMEX Business Travel Account for Dairy/Morningstar groups•Tracked all employee expense reports for both groups ensuring compliance with corporate standards•Updated the Facility List for all facilities and plants on a monthly basis •Successfully planned the yearly 2005 – 2010 Controllers Conferences (150-200 employees) including entertainment, i.e., Rangers Game, golfing, Ft. Worth Stock Yards and Casino Night•Coordinated the travel, hotel accommodations, transportation and off site meeting rooms for the Controllers Conference•Assisted both groups with documentation, coordination, communication and confidential documents •Coordinated lunches and working lunches for both groups on and off site•Scheduled meetings, confirmed changes or delays, and made necessary changes•Reconciled the P-Card (MasterCard) account for office purchases and lunches •Coordinated with IT computers, phones, software needs and systems access for 90 new accountants•Created travel procedures for new hire packet•Assisted HR with new hire orientation and paper work, ensuring documents were in order for Corporate•Handled all travel arrangements for the new hires traveling to their facility•Compiled information for Monthly, Quarterly, Year End and Home Office Budgets/Reports •Document preparation (processing, revisions, tracking changes) for the Dean Holding Company Report/10Q and 10K•Prepared confidential and sensitive documents, correspondence, reports and other complex documents

Business Administration

Education record

Activities and Societies: Delta Zeta