Sharon Schubert Email and Phone Number
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Over fifteen years of experience in Finance, HR and Office Management. Managed Human Resources, 401k, onboarding and exiting of employees, I9 verification, and managed recruiting through Greenhouse and Workstation. Other highlights include but are not limited too; Monthly security reports, quarterly profit & loss statements, creation/implementation of all procedures and policies from design to distribution. Community Coordinator for charity events and lead coordinator for many off-site conferences and events. Proficient in the following systems: QuickBooks, MAS Sage 500, Google Workspace, Microsoft Office suite, SAP, Ariba, Salesforce, Greenhouse, Consero, Insperity, QuickBooks Construction, ADP ReadyPay, Kronos, GoToMeeting, Zoom, Chargify, HR Connection, Adobe, Slack, Canva, Brivo, etc.• Over Ten years of experience as an Executive Administrative Assistant at the VP/GM levels at multi-million-dollar semiconductor company and nine years experience as an Office Manager for various industries ranging from SaaS to semiconductor, medical, surveying and mapping, restaurant/food business to construction.• Office Manager of a corporate office for a multi-resort hospital. Primary duties included but not limited to; handling all accounts receivable/payable functions, collections, aided in monthly billing and assisted with the 5500 prep, maintained all insurance elections, organized and recorded all corporate documents, ran all state audits, and payroll activities as needed.• Ability to learn and adapt to any situation with proven strengths in leadership • Excel at solving problems, multi-tasking, and working with minimal supervision. • Skilled in proofreading/editing and composing documents such as policies and procedures. • Experienced in the preparation and planning of special events, agendas, presentations, and travel.• Successful in a fast-paced, challenging environment with professionalism• Detail and customer-service oriented, using common sense, with proven strengths in personnel management, achieving employee motivation to maximize productivity and build cohesive teams.• Excellent communication skills exercised in effectively dealing with a diverse customer base.
Cristcot
View- Website:
- sephure.com
- Employees:
- 19
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Sr. Executive Assistant And Office ManagerCristcotAustin, Tx, Us
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Office ManagerHailey-Petty & Associates, Pllc Aug 2023 - PresentManage the operations and business functions of the Firm, supervise, lead, manage and coached all non-attorney staff members, approve all scheduling and coverage of work duties, ensure all staff follow policies and procedures, set up and formalize policies and procedures for the Firm, review quality of work, provide feedback to employees regularly in form of quarterly reviews, worked closely with the owner of the Firm on expansion efforts through marketing plans. Responsible for all hiring /firing and employee records management as well as the new hire orientation programs for non-attorney staff. Records retention as well as off -site event management for the marketing campaigns and office events. -
Senior Office ManagerBloomfire Jan 2016 - Dec 2022Austin, Tx, UsOversee all general office duties for office. Primary responsibilities in this role includes but not limited to: all onboarding/exiting of employees, benefits enrollment, HR responsibilities for the company, manage credit transactions, maintenance of customer contract renewals in Salesforce, vendor relationship maintenance, Past due account maintenance, manage recruiting through Greenhouse and Workstation. Upkeep of common areas, inventory & maintain of IT equipment, Community coordinator for charity events and assistance with off-site events. Assisted in the creation of policies and procedures for the employee handbook and IT procedures and managed security protocols.Highlights /Standouts of Role: • Created New Hire and Exit checklists, procedures for IT inventory, and Fire exit strategy plans • Maintain / manage past due account balance and maintained to below 10 %• Human Resources Manager for company • Proficient in: Google Chrome applications, Microsoft suite, Salesforce, Quickbooks, Sage500, Netsuite, SAP, Ariba, Coupa, Adobe, Slack, Dropbox, Survey Monkey, ADP, HR Connection, GoToMeeting, Chargify, Consero, Insperity, Canva, Brivo, TruPortal Security System, Mitel phone system, and Quickbooks Construction. -
Senior Office ManagerParagon Acr Aug 2016 - Oct 2021Manage all of the accounts payable and receivable for one of Austin’s leading Air Conditioning and Heating companies. Maintain all vendor and employee records, take care of all personal needs for the Managing Member (President), monthly bank reconciliation, and records management. Software utilized is Quick Books for Contractors, Microsoft suite, and Outlook.
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Office ManagerRemington Medical Resorts Corporate Office Aug 2014 - Aug 2015• Oversaw and maintained the corporate office of a multi-hospital resort. Primary responsibilities in this role where to handle all health insurance enrollment and maintenance for employees, which also included updating all carrier websites for both new and termed employees throughout each year, processing all accounts receivable and payable for both resorts, bi-weekly vendor check runs, working closely with the business directors at both hospitals to ensure their daily operations ran smoothly and assisted when need, and worked closely with controller on month end reporting and close out, also assisted with payroll projects as needed.• Maintain all day to day activities of the corporate office including but not limited to; daily sales reporting and entry into MAS accounting system, all office supply ordering needs, create and order business cards for all sites • Accounts Payable and Receivable - ensure all invoices were received each month in a timely manner with detailed follow through and created great relationships with all vendors• Managed corporate audit from onset through completion• All new employee on boarding into insurance programs -2 major medical programs -and maintenance for employee modifications and employee exits etc.• Account reviews, in depth analysis and problem solving resolution- this resulted in cost saving for the company• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, MAS, ReadyPay, Microsoft Outlook, Microsoft Office, Photoshop, Vision, WebEx, Ring Central Phone System, Turbo Meeting, Dropbox, Scan Snap Software
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Office ManagerGattis Management Group Apr 2011 - May 2014Fort Worth, Texas, UsMaintain the corporate office and all personnel for a Franchisee who locally owns 8 Gatti’s locations/3 companies – all of which are the top rated stores in the state and they have held this status for the past 10 years.• Oversee all HR functions for the company, includes all insurance protocols and mandates, along with entry for employees annual selections –included tracking of employee hours to determine coverage eligibility, assisted with pulling data needed for ADP for W2 submissions each year • Handle payroll through ADP for all employees, this includes all new hire preparations, as well as, terminations and verification of I9s.• Assisted with 1099 preparations, assisted outside controllers with pulling data for annual tax returns• Maintain all day to day activities of the corporate office including but not limited to; daily sales reporting and entry into Quick Books, financial reports, employee record maintenance, all ordering needs, set up and implementation of all policies and procedures, and companywide training • Supervise the staff of over 300 employees• Set up strong procedures and process’ within the office so that it could run efficiently with a small staff, ultimately leading to a huge cost savings for the company• Managed several corporate & state audits along with a 401k audit• Prepared monthly profit & loss reports for each store• Prepared monthly franchise reports• Prepared and entered state use tax monthly for each company • Create, implement and maintain all company forms, files, and procedure manuals• “Acting” Controller for the corporation for over a year• ‘Acting” Accounts Payable and Receivable coordinator for over a year• Maintained 401k program and saw the program through to term• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Quick Books, ADP Payroll, Microsoft Outlook, Adobe Acrobat, Photoshop, WebEx, Net Meeting, Revention, You Earned It.Com -
Executive Assistant To The PresidentSurveying And Mapping, Inc Jul 2010 - Apr 2011Assisting President and owner of a large privately owned surveying and mapping company known nationally. Maintained corporate travel arrangements for the entire corporate staff, which included Senior Vice Presidents, Principals, as well as the , Chief Executive Officer and Project Management.Managed all Professional Association registrations, renewals and publications. Lead all efforts and organized all Vendor Registrations for the company nationally. This included but not limited to researching company information, updating and monitoring all on-line submittals and correspondence.Lead coordinator for all Trade Show Conference Registrations which included securing required approvals, to exhibit and organizing attendance. Confirming availability of all attendees, registering attendees online/by mail, paying for the exhibit space and registrations, making all hotel, flight and rental care reservations as needed.Preparation of Employee folders for HR and any additional support needed in Human Resources.
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Executive Administrative AssistantSpansion Jan 2007 - Jan 2010Sunnyvale, Ca, UsCalendar management- including scheduling customer meetings, gathering and combining all information needed for meetings and follow through to ensure the most productive time management for each meeting.Schedule domestic and international travel according to Spansion's policies and the executive's preferences. Became proficient in the many systems used at Spansion: Book in a Flash, Atex expense reporting, Ariba expense reporting tool, SAP ordering tool, as well as internal tools for time keeping, purchasing, and the IT and service request data bases.Entered expense reports for the executive VP of Sales as well as other key executives which included creating, filing and following each through to payment. Created excel document for each executive that showed them complete details of each expense that each could access at any time to see exactly where their payments were in the Spansion process.Various administrative duties including: Developing and maintaining organizational charts for worldwide sales, new hire check list (insured each new employee was brought in with no confusion), sales employee master listing, entering SR requests, and organizing all areas of off-site staff meetings. -
Executive AssistantSpansion 2007 - 2010Sunnyvale, Ca, UsExecutive assistant to the Worldwide Sales & marketing Executive Vice President
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Executive AssistantFreescale Semiconductor Jan 2000 - Jan 2007Austin, Texas, UsExecutive Assistant to the Senior VP & GM of Freescale’s Networking and Computing Systems Group; VP of Worldwide Sales organization for the Networking and Computing Systems Group, Chief of Staff to the Corporate VP & GM of the Networking and Computing Systems Group and Director of Quality for the Networking and Computing Systems group• Supervised a team of top executive assistants to manage all corporate executives scheduling for a large worldwide conference which included heavy customer interaction as well as daily correspondence with the sales force to ensure success.• Team lead over all executive assistants worldwide that work within the Networking and Computing Systems Group. Manage heavy international and domestic travel, which includes but not limited to updating calendar, arranging all customer meetings while traveling, compiling customer reports and agenda information and expensing. This includes follow through on all details before, during and after travel to ensure executive and customer satisfaction. • Reconcile corporate credit card with submitted expense reports on a monthly basis.• Coordinated reconstruction/remodel of executive suite. -
Executive AssistantFreescale Semiconductor Jan 2000 - Jan 2007Austin, Texas, UsExecutive Assistant to the Senior VP & GM of Freescale's Networking and Computing Systems Group; VP of Worldwide Sales organization for the Networking and Computing Systems Group, Chief of Staff to the Corporate VP & GM of the Networking and Computing Systems Group and Director of Quality for the Networking and Computing Systems group,Supervised a team of top Executive Assistants to manage all corporate executives scheduling for a large worldwide conference which included heavy customer interaction, as well as, daily correspondence with the sales force to ensure success.Team lead over all Executive Assistants worldwide that work within the Networking and Computing Systems Group. Manage heavy international and domestic travel, which includes but not limited to updating calendar, arranging all customer meetings while traveling, compiling customer reports and agenda information and expensing. This includes follow through on all details before, during and after travel to ensure executive and customer satisfaction. Reconcile corporate credit card with submitted expense reports on a monthly basis.Coordinated reconstruction/remodel of executive suite.
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Executive Administrative AssistantMotorola/Freescale Jan 2000 - Jan 2007
Sharon Schubert Skills
Sharon Schubert Education Details
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East Texas State UniversityGeneral Studies; Business Management -
Austin Community CollegeOf A Business Administration
Frequently Asked Questions about Sharon Schubert
What company does Sharon Schubert work for?
Sharon Schubert works for Cristcot
What is Sharon Schubert's role at the current company?
Sharon Schubert's current role is Sr. Executive Assistant and Office Manager.
What is Sharon Schubert's email address?
Sharon Schubert's email address is ss****@****inc.biz
What is Sharon Schubert's direct phone number?
Sharon Schubert's direct phone number is +151248*****
What schools did Sharon Schubert attend?
Sharon Schubert attended East Texas State University, Austin Community College.
What are some of Sharon Schubert's interests?
Sharon Schubert has interest in Children, Environment, Education, Poverty Alleviation, Human Rights, Animal Welfare.
What skills is Sharon Schubert known for?
Sharon Schubert has skills like Management, Time Management, Payroll, Outlook, Human Resources, Leadership, Administrative Assistance, Project Management, Accounts Payable, Marketing, Software Documentation, Access.
Who are Sharon Schubert's colleagues?
Sharon Schubert's colleagues are Morgan Griffith, Caprice Tarbox, Alexandra Hintlian.
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