Provides administrative support for 27 executives and researchers, including the Senior and Associate Directors of Clinical Research, the Director of Clinical Operations, and the Clinical Research and Clinical Operations Departments. Manages $2M annual administrative budget estimating anticipated travel, IT equipment, and office supply expenses. Books extensive international and domestic itineraries on approved carriers and vendors; ensures necessary visas and passports are received under tight time constraints. Submits executives’ expense reports. Reviews departments’ cost center expenses to ensure charges are not applied incorrectly. Collaborates with accounting department to make corrective journal entries when necessary. Prepares PowerPoint presentations. Edits and formats manuscripts and abstracts for submission to journals for publication. Creates and maintains spreadsheets detailing information for ongoing and potential clinical studies. Establishes networking relationships with outside customers and other internal administrative assistants. Selected Accomplishments: • Recruited to participate as part of a disaster-recovery team to coordinate communications with executives in the event of a crisis. • Saved $1K+ annually by suggesting and implementing copying conference materials onto an economical USB flash drive for attendees vs. printing and binding hundreds of pages of drug trial protocols. • Coordinated all aspects of domestic and international conventions for 50-100 attendees, selected sites, negotiated hotel rates, and communicated with attendees, and handled all flight arrangements. • Assisted with post-merger integration efforts of Triangle Pharmaceuticals into Gilead Sciences. • Received Excellence Award for seamlessly orchestrating all behind the scenes logistics of larger conferences and meetings.

Supported Executive Vice-President of Commercial Operations and Business Development. Researched, contracted, and managed the administration of the sales force auto fleet program. Created manuals to establish standard policies for automobiles, expense reporting, and procedures for initiating, reviewing, shipping, and storing promotional materials. Established the functions and position descriptions for the sales department.Selected Accomplishments: • Researched and established all components of what would be the company's first field sales team. • Trained and mentored recently promoted managers on policies, procedures, and effective management styles. • Assumed sole responsibility to manage trade show booth vendor in Rhode Island to create an attractive, eye- catching design.

Contributed to achievement of divisional sales objectives by organizing, facilitating and assisting the Group Director of Sales and Marketing in his daily activities. Responsibilities included management of activities by coordinating and scheduling internal and external business meetings. Represented Group Director through extensive customer contact and daily interaction with managers throughout the division. Coordinated meeting logistics of all Managers’ meetings as well as the twice yearly National Sales Meeting. Independently managed the division’s convention activity. Assisted Group Director and Budget Analyst in monitoring marketing administrative budgets and spends. Composed and maintained flow of written documents for Group Directors’ signature.

Administrative tasks included management of principals’ daily activities by coordinating and scheduling internal and external business meetings, organizing travel logistics along with monitoring and directing telephone calls. Accurately maintained monthly budget records for product reporting and travel expenses. Composed and maintained flow of written documents for principal’s signature and information. Coordinated and maintained current files for accessible information. Supported principal’s objectives by effective representation and communication with other departments and outside agencies.

Point-person responsible for communicating sales information and materials to 100 person national field sales staff to support 16 national consumer and trade promotions annually. Communicated daily with field staff regarding departmental updates, revisions to deal promotions and materials and product sample requests. Managed all sales planning mailings to and correspondence from trade customers. Monitored inventories and managed distribution of advertising material stock via computer database system. Originated, maintained and tracked refund pad distribution for all promotions to field staff and customers. Coordinated the publication of a quarterly Sales Action Plan to field staff which was voted “Best Sales Tool” by the field staff for 5 straight years.