 Ensure office is adequately provisioned for with required items or maintained appropriately.  Liaising & sourcing for vendors /suppliers and negotiate rates for office supplies, hotels and office. Management of repair and maintenance of office equipment, fitting & furniture. Formulate and maintain office policies as necessary. Schedule Meetings & Appointments Ensure a smooth on-boarding experience for new hires by coordinating new employee orientation and assisting HR International in processing new hire paperwork to ensure timely completion and compliance. Lead & organise nominated on-site and off-site events which include but are not limited to; breakfast meetings, directors meeting, team bonding days/activities, training & client functions. Organizing all the building maintenance and manage tradesmen to ensure hazards are fixed in a timely manner and any necessary work is carried out. Updates & communicates Business Continuity Plan annually. Implement & manage all the office management systems. Implement and manage any travel management software. Regularly review and update office processes and procedures. Develop guides, documents and presentations for updating staff.

 Coordinating meetings, Setup travel arrangements for all employees and associated expense reimbursements in accordance with company policy. Ensure office is adequately provisioned for with required items or maintained appropriately. This includes but not limited to stationary, pantry, meeting-rooms facilities and office telephones. Responsible for all office related duties (including maintenance of printers) and for ensuring a neat and tidy office environment at all times. i.e. halls, passages, boardroom, meeting rooms, kitchen, reception area – are kept tidy, clean and free from boxes, paper or other deliveries. Liaising & sourcing for vendors /suppliers and negotiate rates for office supplies, hotels and office. Management of repair and maintenance of office equipment, fitting & furniture. Ensure a smooth on-boarding experience for new hires by coordinating new employee orientation and assisting HR International in processing new hire paperwork to ensure timely completion and compliance. Lead & organize nominated on-site and off-site events which include but are not limited to; breakfast meetings, directors meeting, team bonding days/activities, training & client functions. Organizing all the building maintenance and manage tradesmen to ensure hazards are fixed in a timely manner and any necessary work is carried out. Updates & communicates Business Continuity Plan annually. Implement & manage all the office management systems. Implement and manage any travel management software. Regularly review and update office processes and procedures. Develop guides, documents and presentations for updating staff.

 Executive Assistant to the President Coordinating meetings, Setup travel arrangements and associated expense reimbursements in accordance with company policy. Assist with conducting research activities.  Support/Organize conferences and events (onsite/offsite) Assist in preparation of routine and business reports Manage office, facilities and administration functions Planning and operation of company’s facilities, including office moves, events and maintenance. Serves as a liaison between T2 Asia & International HR team on HR related matters. Liaising & sourcing for vendors /suppliers and negotiate rates for office supplies, hotels and office. Management of repair and maintenance of office equipment, fitting & furniture. Ensure a smooth on-boarding experience for new hires by coordinating new employee orientation and assisting HR International in processing new hire paperwork to ensure timely completion and compliance.  Serves as a liaison between Asia and Int’l /US IT Team on all IT related matters namely monitoring of server issues, staff laptop setup, administration and procurement of any IT peripheral items under the guidance and approval of Int’l IT. Setting up of PC/Laptops/Blackberries Provide hands-on assistance to infrastructure manager or network administrator located in UK, US and Australia. Secure quotation and procurement of IT equipment upon request from Global IT Team Maintain hardware and software inventory, assist in IT asset management

 Managing the MD's calendar Handle travel arrangements, hotel booking & expense claims Collate weekly/monthly reports Manage MD's office in his absence, and ensures all matters requiring the MD's attention are redirected with discretion and attended to meticulously

 Managing one CFO/SVP& Four VP’s calendar Handle travel arrangements, hotel booking & expense claims Collate weekly/monthly reports File legal documents electronically and storing hard copies Manage CFO/SVP’s office in his absence, and ensures all matters requiring the SVP’s attention are redirected with discretion and attended to meticulously Supports the EVP/MD’s office in the absence of the assistant

 Managing one VP & Four Director’s calendar Organize monthly meetings/workshops/functions for delegates  Correspondence and Liaising with the Global Board Office Handles travel arrangements and hotel bookings for the team (20 Managers) Chef Support when required  Liaising with Advertising Agency Preparation for team’s product display and artwork for Category Leadership Team and CEO’s visit Adhoc projects

 Managing SVP’s email and scheduling of Calendars. Collation of data for reports, ensuring deadlines are compiled for submission of reports and other documentation. Organize for year-end retreats and kick-off meetings overseas. Organize and minute monthly Senior Management Meetings. Plays key role in organization and/or coordination of other key or large-scale company events e.g. conferences, recreation activities, family days, visitor lunches, etc… Organize meetings or conferences when held locally, acting as secretariat and liaison-in-charge.  Collating of Customer Contracts Maintain and update of Intranet and Internet. Manage SVP’s office in his/her absence, and ensures all matters requiring the SVP’s attention are redirected with discretion and attended to meticulously Provide basic analysis of Country-related data and information under the instructions of the Managing Director. Process new CAAs and Purchase Requisitions for Country Dept’s investments. Administer incentive programs such as staff awards, loyalty points, sales lead, corporate travel arrangement & liaison etc.. Organize and maintain an up-to-date filing system that provides quick and efficient reference Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied.

 Managing Head of Department’s email and scheduling of Calendars Collating and providing Country Monthly Report, Management Report, Sales Steering Group Report, Global Customer Solutions/Multi-National Customers Pipeline. Extracting data from C-View. Provide sales reporting, business analysis to support Global Customer Solutions function in Asia Pacific Region and develop GCS Financial Planning Tool. Produce regular and ad hoc analysis on growth and weak business segments in terms of Geography/industry/Business Units & Products. Update of Team website, Calendar scheduling, room reservations, catering, e-mail, internal and external mail as applicable, travel arrangements, project support, maintain calendar including scheduling appointments, cross-organizational meetings and department functions.