Sharon Thompson Email and Phone Number

Coding Audit: Audited and wrote any needed corrections for subcontracts and vendor purchase orders to ensure invoices were coded to the appropriate budgeted accounts for a multi-million-dollar hospital addition.Change Order Management: After verifying subcontractor and vendor supporting data; entered and monitored data in a change order spreadsheet to ultimately present an organized change order to the owner for large construction projects which led to added revenue for the company.Financial Analysis/WIP: Created and continuously improved a process for reviewing and analyzing financial forecasts, auditing posted expenses, and evaluating risks and savings for large and small construction projects. Timing and schedule of the project were also considered. The financial health of each project was presented to leadership on a monthly basis. Train Staff during update to a new ERP system: As a Super User, I collaborated with team members on problem-solving, next steps, and testing of data. When we were ready to go live, I trained my department on the billing module and Project Financial Management module. For the billing module, I trained other billing coordinators on best practices, data entry, and processes for creating accurate owner invoices. Based on the owner contract and schedule of values required, employees were given guidance on providing required backup and verifying material costs, validating correct labor and equipment billing rates, and verifying non-billable expenses. I also taught Project Managers on best practices, data entry and processes within the Project Financial Management module. This included understanding work breakdown structures, creating cost codes, verifying budget uploads, forecasting financial costs and revenue, and entering change orders.

Billing SOV: Successfully created owner billing schedule of values for various owner contracts in the construction industry. Healthcare projects ranged in size from several thousand to several million. Verified expenses, negotiated equipment and labor billing rates, and non-billable costs based on owner contract specifications.Accounts Payable: Coded and processed subcontractor and supplier invoices; verified compliance with applications for payment where applicable;

Managed accounts payable and journal entries under limited supervision.Payroll duties and responsibilities including maintaining employee records, calculating pay, processing paychecks, issuing tax formsAudited general ledger and researched transactions for accuracy and reasonablenessPrepared and presented monthly and annual financial reports to various audiencesManaged, developed and tracked financial budgetProactively identified cost savingsReviewed and analyzed vendor/business contracts and maintenance inventoryFacilitated volunteer training; provided education of accounting process to staffOrganized/managed all financial aspects of the fundraising eventsCreated and fine-tuned the process and best practices for safe handling and storage of tithe donations, preparing deposits, and transporting funds to the bank. These policies were also followed for cash/credit card receipts at parish fundraising events. They became a safe, efficient, organized way to establish separation of duties and dual custody.