Sharon Hebert Email & Phone Number

Glastonbury, Connecticut, United States

Glastonbury, Connecticut, United States

Support 2 principals and 3 Directors; Plan, schedule & confirm meetings, making sure deadlines, presentations and logistics are handled seamlessly; Handle travel arrangements for the Principals and other senior leaders; provide detailed travel plans, itineraries, and meeting agendas. Complete expense account reporting in Concur; Facilitate planning for on-site and off-site meetings, including communications, space selection, logistics, travel, hospitality and technology; Screen/field incoming calls and direct items to appropriate individuals for action and/or informational purposes; Maintain inventory of supplies for departments, ordering and organizing as necessary; Support special projects and assignments as required; Support Sales and Marketing departments with Sales & Digital Marketing Campaigns; Assist in maintaining of database; Assist with Intern program; Personally assisted one Principal with household

Prepared presentations using PowerPoint; Prepared routine correspondence; Answered and screened telephone calls and arranged conference calls; Coordinated CEO’s and CFO’s schedules and made appointments; Assisted with company employee events; Arranged and coordinated travel schedules and reservations for both domestic and international travel; Interacted with Board of Directors and Senior Executives from Germany; Coordinated Board meetings; Prepared agendas, reserved, and prepared facilities; Prepared materials for presentations; Special projects as assigned by the executive staff

Responsibilities include coordinating, scheduling and meetings with multiple executives, updated contacts in Outlook, prepared informational reports and bound presentations for quarterly business reviews and board meetings, drafting correspondence, managing calendar, making domestic and international travel arrangements, coordinating events, completing expense reports and maintaining confidential information; Screened incoming phone calls and assisted Clients with inquiries; Scheduled internal and external meetings with clients; Updated organizational charts; Provided administrative backup for receptionist and CEO Executive Assistant; Responsible for overall New Hire set up after HR orientation. Supported VP of Client Care and VP of Implementations; Worked with the Sales Department on the yearly Sales Kickoff Event. Responsible for merging Powerpoints and awards presentations; Worked with the Marketing Department on the Client Conference for over 2,000 clients.

Supported the Senior Executive, two Sales Managers and a large team of sales people. Responsible for time and expense reports; coordinated purchases with vendors and negotiated prices; gathered information from SalesForce to generated monthly mailers – over 500 a month; prepared bound presentations; scheduling appointments and meetings; maintained office files and records; travel arrangements; ordering office supplies; general office duties; composed and typed letters, memoranda and reports; organized and planned department/region events; assembled and compiled budget analysis for reports and presentations

Supported four Owners, six salesmen and eight branches. Responsibilities included computations of CPI rates; Compiling of information for sales presentations; Maintained a database of over 4,000 names and address' for marketing projects which included monthly, quarterly and yearly mailers; Organize in-house conferences for corporate meetings; manage files for company's lease contracts; Manage corporate form ordering and inventory.