Sharon Lipscomb Email & Phone Number

Greater Philadelphia Area

Provide administrative support to the Division Chair, Program Manager, Faculty, staff and students. Primary duties included:Acting as primary liaison to the Business Office and Admission Coordinator. Process and carefully track purchase orders for meetings and events, process reimbursements for Division Faculty, staff and students using Concur, assist faculty, students and University guest by making both international and national travel arrangements, assist with preparing students for summer internships, process student workers and graduate assistant appointments for program administration, respond to telephone, email, and walk-in inquiries, scheduling room reservations for numerous weekly meetings, mail distribution, responsible for event planning and coverage, student orientation and accepted applicant receptions along with other assigned duties.

Stratford, Nj

Assisted New Hires with HR paperwork, created medical charts for new employees, updated multiple clinical logs using excel, manage reception area, scheduled numerous appointments for pre-employment physicals and vaccinations, answered phones, and scheduled meetings for the Program Director using Outlook.

Stratford, Nj

Provided effective administrative support to Director, Faculty and Staff. Supported Faculty and staff in assigned project-based work and unassigned projects as needed. Distribution of mail, biweekly checks along with management of Reception area. Oversaw the yearly coordination of the admissions process: (file preparation for new applicants, transcript request and review of all files for completeness). Entered student information, forms and transcripts into the admissions portal (PTCAS) Processed quarterly updates of student’s demographics and calculated GPA's. Scheduled and confirmed interviews in a timely manner for prospective students. Maintained Alumni Database and created listserv databases for each incoming class. Successfully trained and supervised several work-study students each semester. Copied and distributed class materials, exams and final exam grades. Ensured class schedules were entered electronically, distributed to faculty, staff and students, and then posted outside every classroom each semester. Coordinated Information Sessions, Open Houses, Meet & Greets and catering. Created listings of available housing each year to assist new students with housing. Assisted with set up and cleanup of catered meals for each ceremony. Processed and mailed academic warnings, large mailings and acceptance letters. Responsible for mailing certified letters as well as UPS and FedEx packages. Handled all incoming calls and visitors to the office in a courteous manner. Maintained confidentiality and handled highly confidential materials. Liaised with Rutgers Camden regarding student’s information and periodically traveled there to obtain confidential student information.

Greater Philadelphia Area

Responsible for providing efficient and professional administrative support to Gastroenterologists within a very busy Gastroenterology department.• Composed, mailed and submitted letters of medical necessity, clinical letters, school notes and correspondences. Also submitted prior authorizations for approval.• Handled numerous confidential patient calls in a caring manner. Routed messages to physicians and clinical staff via EPIC (clinical) or Outlook (non-clinical).• Scanned hard copies of documents and labs into patient electronic health records, distributed lab reports, faxes and mail to physicians.• Served as liaison to patients, physicians and nursing staff. Effectively communicated the needs and request from parents of each patient pertaining to patient care and surgical procedures. Coordinated surgical procedures with schedulers, maintained clinical schedules and calendars for GI physicians.• Served as backup to administrative and secretarial staff as needed.

Greater Philadelphia Area

Successfully provided administrative support in a very sensitive work environment to the Director, Executive Director, Faculty, Staff and Clinical Coordinators of the Reproductive Research Unit within the University of Pennsylvania. Responsible for maintaining confidentiality of patients and study participants information. • Maintained administrative, academic and clinical schedules for Executive Director and staff, coordinated travel and processed reimbursements for the department.• Updated CV’s, manuscripts and protocols as well as composition of documents from emails and dictation. Prepared and distributed meeting materials for weekly staff meetings, recorded meeting minutes and distributed confidential reports. • Responsible for gift card distribution and inventory as well as office supply orders.• Coordinated interviews for recruitment, confirmed appointments, handled all in person inquiries.• Liaised with the Business Office regarding purchase orders, payments, timesheets and reimbursements.University of Pennsylvania Biomedical Library: Provided clerical assistance to Faculty and staff of business operations and effectively supervised work-study students to ensure all projects were completed in a timely manner. Responsible for BEN Financials, Payroll and Management of the departments Pro-card. Retrieved and distributed paychecks. Created electronic files for new hires, maintained student and staff personnel files and kept organized documentation oftime balances and student transfers.