Sharon Lipscomb Email & Phone Number

Greater Philadelphia Area

Provide administrative support to the Division Chair, Program Manager, Faculty, staff and students. Primary duties included:Acting as primary liaison to the Business Office and Admission Coordinator. Process and carefully track purchase orders for meetings and events, process reimbursements for Division Faculty, staff and students using Concur, assist.

Stratford, NJ

Assisted New Hires with HR paperwork, created medical charts for new employees, updated multiple clinical logs using excel, manage reception area, scheduled numerous appointments for pre-employment physicals and vaccinations, answered phones, and scheduled meetings for the Program Director using Outlook.

Stratford, NJ

Provided effective administrative support to Director, Faculty and Staff. Supported Faculty and staff in assigned project-based work and unassigned projects as needed. Distribution of mail, biweekly checks along with management of Reception area. Oversaw the yearly coordination of the admissions process: (file preparation for new applicants, transcript.

Greater Philadelphia Area

• Responsible for providing efficient and professional administrative support to Gastroenterologists within a very busy Gastroenterology department.
• Composed, mailed and submitted letters of medical necessity, clinical letters, school notes and correspondences. Also submitted prior authorizations for approval.
• Handled numerous confidential patient calls in a caring manner. Routed messages to physicians and clinical staff via EPIC (clinical) or Outlook (non-clinical).
• Scanned hard copies of documents and labs into patient electronic health records, distributed lab reports, faxes and mail to physicians.
• Served as liaison to patients, physicians and nursing staff. Effectively communicated the needs and request from parents of each patient pertaining to patient care and surgical procedures. Coordinated surgical.
• Served as backup to administrative and secretarial staff as needed.

Greater Philadelphia Area

• Successfully provided administrative support in a very sensitive work environment to the Director, Executive Director, Faculty, Staff and Clinical Coordinators of the Reproductive Research Unit within the University of.
• Maintained administrative, academic and clinical schedules for Executive Director and staff, coordinated travel and processed reimbursements for the department.
• Updated CV’s, manuscripts and protocols as well as composition of documents from emails and dictation. Prepared and distributed meeting materials for weekly staff meetings, recorded meeting minutes and distributed.
• Responsible for gift card distribution and inventory as well as office supply orders.
• Coordinated interviews for recruitment, confirmed appointments, handled all in person inquiries.
• Liaised with the Business Office regarding purchase orders, payments, timesheets and reimbursements.University of Pennsylvania Biomedical Library: Provided clerical assistance to Faculty and staff of business.