Sharron Sample Email & Phone Number

Philadelphia, Pa, Us

Greater Philadelphia Area

Meeting/Sourcing Manager: October 2018 - presentProvide temporary support (Task Force) to all divisions of Maritz on an as need basis in either Meeting Planning and/or Sourcing depending on the assignment for healthcare and consumer goods clients.Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while providing unparalleled levels of customer service.Source, negotiate, contract, execute and… Show more Meeting/Sourcing Manager: October 2018 - presentProvide temporary support (Task Force) to all divisions of Maritz on an as need basis in either Meeting Planning and/or Sourcing depending on the assignment for healthcare and consumer goods clients.Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while providing unparalleled levels of customer service.Source, negotiate, contract, execute and complete final billing for all assignments includes venues/hotels for meetings, events & incentives and suppliers for a/v, amenities, name badges, etc.Account Manager, Investigator Meetings: August 2016 - October 2018Function as primary global contact and client global meetings department liaison for assigned programs. Represent the client and manage supplier relationships for all face-to-face, virtual and hybrid Health Care Professional (HCP) attended investigator meetings globally.Responsible for assuring that client suppliers are delivering logistical services according to compliance guidelines, from program registration, contracting, data collection, operation to final billing, and customer service. Influence change management with multiple country stakeholders by obtaining buy-in and compliance with the client's global meeting management strategy. Provide data analytics to create business cases for change management and ROI value. Show less

Philadelphia, Pennsylvania, United States

Managed multiple meetings across different Pharma clients and therapeutic areas, ranging from 15 person advisory boards to 400 person congresses. Responsibilities included budget development, ensuring all areas of each meeting is compliant, HCP contracting, menu planning, overseeing suppliers, coordinating travel and final bill reconciliation.Liaised with various secretariats to organize client’s participation and exhibition at major congresses, both domestic and international, such as… Show more Managed multiple meetings across different Pharma clients and therapeutic areas, ranging from 15 person advisory boards to 400 person congresses. Responsibilities included budget development, ensuring all areas of each meeting is compliant, HCP contracting, menu planning, overseeing suppliers, coordinating travel and final bill reconciliation.Liaised with various secretariats to organize client’s participation and exhibition at major congresses, both domestic and international, such as the American Society of Clinical Oncology (ASCO), the European Hematology Association (EHA) and the American Society of Hematology (ASH). Also, manage all ancillary meetings at each congress which can reach over 100 programs.Oversaw the attendee management process, owned by Project Executives, which involves proofreading and approving registration sites, scheduling attendee communications, database management and event reporting.Managed the design and production of all on-site meeting materials as well as distribution of any materials post-meeting.Ensured clients’ financial system (Starcite) are accurate at all times and financial tracking of each events is conducted regularly.Lead client planning meetings with key stakeholders via teleconference or WebEx to provide updates on the status of the project. Show less

Greater Philadelphia Area

Managing zinc approval process for exhibit layouts, digital programs and clinical trial content. Budget ManagementSetting up planning meetings with department leads and vendors to ensure business needs are met.Coordinating staffing which includes leading preconference training via teleconferencing or group meetings.Compile abstract information and master schedule of events and maintain COE website with updated information on each congress. Manage updating… Show more Managing zinc approval process for exhibit layouts, digital programs and clinical trial content. Budget ManagementSetting up planning meetings with department leads and vendors to ensure business needs are met.Coordinating staffing which includes leading preconference training via teleconferencing or group meetings.Compile abstract information and master schedule of events and maintain COE website with updated information on each congress. Manage updating of congress planner app for each major congressCoordinate with vendor on exhibit booth designs and approvals along with purchase order requests. Show less

Greater Philadelphia Area

Direct responsibility for managing the compliance and logistics for all programs as assigned.Create and update budgets as necessary during planning and prepare final budgets – Communicate budgetary information to client through the planning and execution of meeting.Enter and update meeting information in proprietary meeting database – keeping metric and savings information accurate throughout the planning and execution of the meeting.Determine and arrange detailed… Show more Direct responsibility for managing the compliance and logistics for all programs as assigned.Create and update budgets as necessary during planning and prepare final budgets – Communicate budgetary information to client through the planning and execution of meeting.Enter and update meeting information in proprietary meeting database – keeping metric and savings information accurate throughout the planning and execution of the meeting.Determine and arrange detailed program needs (i.e. room set-up, function times, audio visual, menu selections, on-site/off site events and activities, DMC operations, special events, ground transfers, room deliveries, VIP needs, Prepare and provide client with timeline outlining all planned program details.Provide on-site program assistance; oversee all arranged details of program (i.e. attend pre-con, advance all functions, verify room set-ups, review banquet checks/master bill, handle VIP needs, assist in handing out documents).Ensure internal and external reporting requirements are met.Monitor and review supplier billing and ensure timely payment and reconciliationLiaise with Sourcing and Healthcare Engagement Managers to ensure that appropriate meeting space is secured and for attendee registration requirements and updates. Show less

Mount Laurel, Nj

My responsibilities include:Organizing all registration details for large annual conferences and special events ranging from 500 – 1,100 attendees, from collecting initial registration forms and payments to managing the onsite registration staff.Submitting request for proposals (RFP) to various venues and vendors.Contract negotiationArranging catering, approving banquet event orders (BEOs) and assembling event set-up books.Setting-up and breaking down… Show more My responsibilities include:Organizing all registration details for large annual conferences and special events ranging from 500 – 1,100 attendees, from collecting initial registration forms and payments to managing the onsite registration staff.Submitting request for proposals (RFP) to various venues and vendors.Contract negotiationArranging catering, approving banquet event orders (BEOs) and assembling event set-up books.Setting-up and breaking down event décor. Developing websites using HTML codes to promote events.Creating and editing marketing materials such as sponsorship packets, brochures, save the date postcards, and email campaigns.Budget tracking and preparing financial reports. Show less

Washington D.C. Metro Area

Received RFPs from prospective clients and submitted proposals on behalf of the conference center.Used Delphi to reserve conference room facilities and to create BEOs for clients and staff.Worked with the Executive Chef to plan menu options and packages for meetings and special events.Performed daily walk-throughs of the conference center before, during, and after functions to ensure client satisfaction.Input banquet charges into our accounting system, VisualOne,… Show more Received RFPs from prospective clients and submitted proposals on behalf of the conference center.Used Delphi to reserve conference room facilities and to create BEOs for clients and staff.Worked with the Executive Chef to plan menu options and packages for meetings and special events.Performed daily walk-throughs of the conference center before, during, and after functions to ensure client satisfaction.Input banquet charges into our accounting system, VisualOne, to generate invoices.Used Microsoft Visio to create room layouts for over thirty (30) conference rooms. Ordered office supplies and refreshments for three (3) Boeing properties.Oversaw the event set-ups and breakdowns daily and the maintenance of over fifteen (15) copy rooms and pantries weekly Show less

Washington D.C. Metro Area

Assisted the gala events team with administrative tasks including data entry, income tracking and e-mail correspondence.Organized a silent auction that represented one of their major fund raisers.Distributed sponsorship letters and maintained a database to track fundraising goals.Coordinated staff travel and fulfilled shipment needs for over 80 Pride events throughout the U.S.

King Of Prussia, Pa

Assisted customers of the nation’s second largest shopping mall with any questions, concerns, or directions to stores and events.Supported management staff during large, mall-wide events in various capacities. Attended to tourist groups by provided information on attractions and making recommendations/ reservations for local restaurants and hotels.