Shawan Davis Email & Phone Number

Springfield, Va, Us

Springfield, Virginia, United States

• Provide senior executive support to the Director, Security & Installations at the National Geospatial Agency (NGA) office. Act as primary back-up executive assistant to the Deputy Director/SI. Process and monitor actions throughout the process to ensure actions are completed correctly and on time. Track correspondence for the Front office from staff with respect to read ahead books and other deliverables to ensure deadlines are met.• Maintain and update process guidance. Schedule executive meetings and prepare Read-Aheads for leadership. Coordinate logistics for panels and meetings. Serve as Functional Manager for the team. Lead special projects, as required. Approve timecards for S2 Task Order12. Assist the Deputy Program Manager daily. • Communicate effectively with people at all staff levels, both internal and external to the organization. Responsible for updating and maintaining OIG Taskers and MOC Inspections. Prepare Weekly Activity Reports (WAR) and Monthly Activity Reports (MAR) for the contract. Engage with leadership and the COR regarding discrepancies and HR issues. • Schedule Division All Hands in coordination from Division level management. Coordinate All Hands / Town Halls for the directorate. Maintain calendars and scheduling meetings for seniors. Compile and prepare Talking Points for senior level meetings. Assist with travel planning using the Defense Travel System (DTS), and Management Execution Tracker (MET). Maintain emergency contact information/recall rosters. Coordinate and maintain travel for the Director. Coordinate video conference and teleconferences.

United States

• Provided executive support to the Director and Deputy Director G Directorate, at the National Geospatial Agency (NGA) office. Maintained executive calendars in Microsoft Outlook to include scheduling meetings and reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities. Determined the best approach and course of action to take in both routine and non-routine administrative situations.• Independently anticipated and provided responsive administrative support to facilitate completion of all organizational mission requirements. Supported office discussions regarding the organization’s administrative business rhythms and contributed recommendations as necessary.• Created workbooks and Read-Aheads for leadership meetings. Provided the office with a centralized source of administrative expertise and guidance, which affects the success of the mission. • Assisted administrative assistants on new procedures; request information needed from the subordinate offices for periodic or special conferences, reports, inquiries, etc. Worked with the organizations chain of command and interacted appropriately with individuals at all levels, including those at very senior levels.• Supported office discussions regarding the organization’s administrative business rhythms and contributed recommendations as necessary. Advised office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions of the division.

• Provided support for project staffing needs including managing on-boarding of staff. Worked with Human Resources and Program Managers in coordinating recruitment for REACTS program. Coordinated administrative tasks supporting deliverables, reporting, and onboarding. Generated and distributed reports, prepared travel and processed expenses utilizing Concur, and tracking actions. Resolved issues when trying to connect the appropriate individuals using a variety of capabilities and tools such as Skype, video teleconferencing, and correspondence as necessary. • Provided executive support to the Vice President, Intel Solutions and Business Development. Coordinated administrative tasks supporting deliverables, reporting, and onboarding. Acted as primary back-up executive assistant to the Operations Manager.• Assisted in the preparation of trade shows, OPS Festivals, meetings, including management of meeting notices, responses, briefing books, minutes and follow-up. Provided logistical support for meetings, conference and corporate events. • Served as the liaison with clients in processing event registrations and any other assistance required in providing excellent customer service. Assisted with onsite registration at conferences. • Managed facilities projects, including office moves, floor plan arrangements and telephone installation, changes in phone numbers, moves and services.rates. • Assisted in the preparation of trade shows, OPS Festivals, meetings, including management of meeting notices, responses, briefing books, minutes and follow-up. Provided logistical support for meetings, conference and corporate events. • Managed facilities projects, including office moves, floor plan arrangements and telephone installation, changes in phone numbers, moves and services.

Fredericksburg, Va

• Provided support in the areas of asset/inventory management: IT equipment, laptops, printers, blackberries and I-phones. Managed and maintained the disposal of IT equipment, computers, and property. Served as liaison for Government Furnished Equipment (GFE). Worked directly with Program Maintained 100 percent inventory accuracy. Entered accurate and detailed descriptions of incidents and service requests tickets in CA Service ticketing queue. Responsible for preparing the Weekly Progress Report.• Screened communications including telephone calls and email messages, and provided assistance using independent judgement to determine which require priority and facilitated communication with staff members.• Coordinated All Hands for the Directorate. Served as conference room scheduler for multiple calendars and conference rooms. Confirmed that meeting rooms were set-up correctly, with the proper equipment and amenities, prior to the start of meetings. Responded to numerous phone calls and emails with new meeting requests and special “add-on” information for existing meetings.• Coordinated with Staff Assistants to ensure the availability of information and materials required for meetings. Monitored all internal taskers to ensure relevant requirements were met and were accurate before submitted to the COTR.

Fredericksburg, Va

• Played a critical role in ensuring the smooth operation of IT equipment, laptops, printers, blackberries and I-phones. Conducted research and prepared analytical reporting. Reviewed and researched discrepancies regarding inventories and incorrect orders. Managed teleconference and video teleconferences and events. Setup projectors to support classrooms and conference rooms based on event requirements. Performed ticket creation, ticket assignment, ticket review, and quality assurance checks on the CA Service Desk ticketing queue. Worked as part of team to ensure tickets were closed within the group. Maintained full responsibility for creating and managing contacts at the highest program level. Identified potential booking conflicts and suggest solutions if not resolved by discussing such conflicts with the customer. • Maintained Government Furnished Equipment (GFE) list and accountability program. Prepared VA Government Property Loan Form 0887 for equipment issued. Assisted in identifying and reporting Government items that were lost or damaged beyond economical repair and any excess equipment on a monthly basis. Reviewed and researched discrepancies regarding inventories and incorrect orders. • NOTE: Re-compete was awarded to The Ventura Group, Inc.

Arlington, Va

• Provided Senior Administrative Support to the Senior Executive Service (SES) within the EP&I Directorate. Served as the initial administrative point of contact between various internal and external entities with the Under Secretary of Defense for Acquisition, Technology & Logistics (AT&L) office, the Office of the Secretary of Defense (OSD), and the Defense Chief Management Office (DCMO). • Collaborated with government agencies and officials at all levels scheduling VIP meetings with the office of the Under Secretary of Defense, (AT&L), Sr. Department of Defense Personnel, Office of the Defense Contract Management Office, senior-level executives, military & civilian personnel within the Department of Defense industry. Prioritized adjustments in meetings, work due dates, and other essential office activities. Directed work to the appropriate action officers within the organization to meet suspense dates. Tracked over 1500 documents annually and scheduled over 9,000 meetings under stringent deadlines that helped the Director meet the mission and vision of the EP&I Directorate. Resolved calendar conflicts. Coordinated Read-Aheads and packages for Investment Review Board meetings. • Successfully scheduled, organized and coordinated all phases of All Hands and award ceremonies and recognition for the Directorate to include Extra Mile Awards and Certificate of Appreciation. Prepared name tags and tent cards for meetings. Sent initial confirmations in connection with bookings and follow up at specified intervals prior to the event to confirm the current status of the meeting, the accuracy of participant counts, and the need for special equipment. • Processed classified visit requests for entry of secured facilities. Managed and coordinated video teleconference and meetings. Tracked, integrated and monitored personnel actions, staff coordination documentation for administrative tasks requiring customer approval.

Arlington, Va

• Long-term Contractor for the Defense Business Transformation Agency. This position was converted to a government job within 10 months of outstanding performance achievements. Oversaw and coordinated the day-to-day activities of the SES, Enterprise Planning & Investment. Scheduled daily conference calls. Printed Read-Aheads for the Director’s meetings. Scheduled and created agenda’s for meetings. Resolved calendar conflicts. Processed classified visit requests for entry into secured facilities. NOTE: Converted to a Government employee with the Business Transformation Agency.

Arlington, Va

• Long-term Contractor for the Defense Business Transformation Agency. This position was converted to a government job within 10 months of outstanding performance achievements. Oversaw and coordinated the day-to-day activities of the SES, Enterprise Planning & Investment. Scheduled daily conference calls. Printed Read-Aheads for the Director’s meetings. Scheduled and created agenda’s for meetings. Resolved calendar conflicts. Processed classified visit requests for entry into secured facilities. NOTE: Converted to a Government employee with the Business Transformation Agency.

Arlington, Va

• Created offer/regret letters and tracked candidates that were hired to ensure their information matched the database. Maintained equipment inventory; and evaluated new equipment.Coordinated start date and collaborated with search firms and placement agencies for potential candidates. Conducted recruitment at job fairs, trade shows and Open House to successfully target qualified applicants resulting in a more diverse workforce. Assisted with identifying high quality service and cost effective solutions across business support functions (facilities operations, furniture, copiers, office supplies, and courier services). Processed, tracked, and monitored purchase orders. Managed facilities projects, including office moves, floor plan arrangements and telephone installation, changes in phone numbers, moves and services to include coordination with sub-contractors for ten offices.