Shawn Philip Sandlin Email & Phone Number

Seattle, Wa, Us

Seattle, Washington, United States

Seattle, Washington

Seattle, Washington

I provide administrative support to teams as a member of the organization's human research protections program (HRPP). My responsibilities include: • Drafting, copying editing, formatting, fact-checking, and proofreading a variety of documents, and entering data using Word, PowerPoint, Excel, and other software. • Coordinating the production and finalization of complex documents, including proposals, reports, advocacy materials, study materials, presentations, technical deliverables, etc. • Scheduling and participating in domestic/international teleconferences (participants in multiple time zones); scheduling internal/external meetings; drafting agendas; anticipating and resolving scheduling complications and conflicts (internal and external). • Taking detailed meeting notes, and drafting minutes and action items. • Working closely with and providing support to project managers, program officers, and other team members. • Coordinating arrangements for guests, meetings, conferences, workshops, and other events, both in Seattle and in other cities. • Coordinating complex domestic and international travel arrangements; communicating with travel agents, country offices, partner organizations, etc. • Maintaining and organizing project records, files, product samples/prototypes, and other resources for project teams. • Assisting with completion of administrative forms, including supply request forms, check requests, and reimbursement forms. • Communicating with staff throughout the organization, as well as external partners, donors, and potential collaborators.

Seattle, Washington

As a Program Assistant, I provided administrative support for Bill & Melinda Gates Foundation’s NTD (Neglected Tropical Diseases) program. My responsibilities involved full support for 5 principal team members including managing calendars, arranging travel, scheduling meetings & events, and submitting expense reports, reimbursements & invoices. I also served as a liaison between external and internal team members using good judgement, diplomacy and professionalism.I was liable for a large variety of administrative tasks that included:• Arranging and scheduling monthly initiative meetings, conference calls, and events with both domestic & international considerations for internal & external partners• Corresponding with internal & external partners via email, phone, conference calls, video conferences & face-to-face meetingsSelected Contributions• Increased operational efficiency between our internal initiative team & external teams by creating custom SharePoint sites to better share & edit group documents.• Used my creative talent for dry erase mural art to inspire the team & spread awareness of our goals.

Seattle, Washington

As a Project Coordinator, I served to support our sales team, our print planners, production employees and most importantly, our clients. My responsibilities involved managing key accounts for companies such as United Health Group, The National Geographic Society, & Intuit. This included overseeing & facilitating all our staff's needs to ensure our clients' success.This entailed streamlining security sensitive databases and preparing them for the printing/mailing process using USPS standards. In addition, I oversaw compliance with current HIPAA (Health Insurance Portability & Accountability Act) protocols regarding medically sensitive personal health information.I was liable for quality control on large scale print projects and this included:• Developing & managing project schedules• Corresponding with clients via email, telephone, conference calls, video conferences & face-to-face meetings• Creating, maintaining and providing various reports for team members and our clients• Coordinating with third party vendors for supplemental services needed for client projects• Managing inventory of client product and providing reports concerning the fulfillment & maintenance of inventory levels• Calculating and submitting pricing services to our accounting department as well as answering client questions and resolving any issues• Generating postage estimates to our sales team for various mailing projectsSelected Contributions• Increased operational efficiency of our Data Processing dept. by reducing processing time in half, implementing consolidated database reporting to our clients.• Consistent on time and under budget delivery of 99.8% while maintaining an average 20+ project load.

Las Vegas, Nevada

My main responsibility at Sign Service was commercial graphic design and also included a variety of tasks including: • Managing production staff• On­site meetings with clients for various projects to better facilitate their needs with their business space• Preparing legal documents, paperwork & sign designs for City & County permitting

Bachelor Of Arts - Ba, Integrated Social Sciences, 3.96

Education record

Associate Of Arts - Aa, Global Health

Diploma, Hotel Administration

Hotel Administration