Shaymaa Soliman Pmi-Pmp® Email & Phone Number

Kuwait

Pricing, Design and Implementation of Fire Alarm System and maintenance of Fire Fighting, Fire Alarm and Mechanical Ventilation Systems

Kuwait

Administrative Support:• Organize meetings, events, files and plan for office activities and trainings annually using MS Office• Create smart presentations that deliver the message to audience effectively• Follow up on deadlines, commitments made and actions taken• Research and retrieve statistical data from internal/external sources, prepare statistical charts and reports• Initiate the creation of an easily readable and accessible templates that ensure the most optimal and objective methodology for data analysis for easy decisions making• Communicate with international staff and counterparts and act an interpreter when requiredHuman Resources: • Compile and update employee records (hard and soft copies)• Deal with employee requests regarding human resources issues, rules, and regulations• Prepare Vacancy Announcements (VA) for office posts and conduct Interviews with candidates• Prepare the Terms of Reference (TOR) and participate in short listing• Train the UNDSS team on all HR-related web-based systems and its usageProcurement/ Inventory/ Asset Management:• Prepare office procurement plan in accordance with office budget• Support procurement processes including preparation of relevant documents, receipt of quotations, bids or proposals, and evaluate the products• Prepare the documents of authorization required to complete the payment process, and contact external providing companies and vendors for urgent needs• Keep categorized record of suppliers and maintain the office inventory and assets• Initiate the creation of a log system by which to simplify the process of reviewing the office inventory

Safety and Security (Planning and Operations):• Draft risk analysis and threat assessment for the country• Conduct field survey for offices and hotels in Kuwait to ensure safe staying for VIP visitors and safe conducting of conference or events at the hotels.• Draft and update the UN Country Security Plan which provides staff with means to respond to security scenarios that put staff at risk and outlines individual and collective responsibilities• Update the Significant Security Incident Reporting System (SSIRS) with security incidents• Collect news pertaining to security from different open sources, and preparing statistical graphs for a comparative empirical analysis of the security situation on a monthly basis.• Liaise and coordinate with the host government security organizations• Organize and deliver training courses on security awareness and preparedness• Organize and coordinate the firefighting and first aid trainings for staff• Assist in the protection arrangements made to the UN VIPs Officials during their visits to KuwaitFinance:• Review, monitor, and supervise the budget balance, prepare and draft all budget reports• Generate the expenditure report from hub system (Atlas) to ensure that the office-related transactions is correctly reflected on Atlas System• Prepare all required documentation for purchased items and/or payments, as needed, until payment checks are issued; i.e. preparing all requests for direct payment, F-10 claims, and travel claims• Track of incorrect and/or suspicious voucher(s) and contact the UNDP Country Office (CO) for the correction• Prepare a cost shared-budget and financial reports as required• Initiate a log system resulting in time and effort saving, to review the budget balance in the most accurate and effective way possible.