Shazna Hilmy Email & Phone Number

Colombo, Wp, Lk

Colombo District, Western Province, Sri Lanka

Multi Creative Solutions is a provider of total web solutions, with a team of creative multi-talented web designers and developers. We provide total web solutions such as web designing, web development, web hosting, online marketing & website maintenance. As a complete web solutions team, we provide customer-oriented web designs that cater to the customer objectives and needs.Our dynamic team ensures you a prefect, customized solution to meet your needs, with a high level of service, and quick response.Multi Creative Solutions is a subsidiary of Multi Headwear Industrial Works, a leading supplier to the Sri Lankan Armed Forces, for over thirty years. Multi Headwear Industrial Works is well known in the Government Sector for its high quality products and has been the Trusted Supplier. Multi Creative Solutions ensure to follow the path in providing a High Quality Service.

Sri Lanka

Sri Lanka

Head Office (Colombo 03)

Main responsibilities of my job role would be as follows,Front line recruitment for the organization to support the operational requirements.- Manage recruitment team and ensure the team meets all the stipulated talent acquisition requirements.- Innovate on new sourcing options whenever required.- Map the job seekers market and be well acquitted with where new recruits can be found.- Supporting prospective hires throughout their recruitment experience.

Head Office | Colombo 3

Assisting the Medical & Payroll related activities/functions and ensure that all processes are executed appropriately and in a timely whilst fulfilling regulatory/statutory requirements.• Ensure Medical payments are reimbursed on a timely manner • Ensure all staff receives their medical cards, uniforms on a timely manner • To ensure outsourced staff are paid their salaries on time • Ensure the details on staff deductions for uniforms/medical payments are submitted to Payroll and updated in the system on a timely manner • Coordinating the agreements renewal process with vendors • Handling and ensuring the payments in respect of staff uniforms cost to the vendors and medical insurance premium payments to the Insurance Company. • Handling staff uniforms as per the laid down SLA’s, coordinating with the vendors and the staff as required.

Head Office | Colombo 03

Ensure that the duly completed Employee Requisition Form (ERF) is obtained prior to advertising a vacancy • Prepare and publish vacancy advertisements (internal and external)• Preparing and sending out performance evaluation forms for staff confirmations, contract renewals, increments, etc., 01 month prior to the due date. Follow up and obtain the completed forms 15 days before the due date and do the required documentation on time • Ensure the particular personal file is fully completed prior to releasing the confirmation • Ensure informing Premises and IT Departments on logistic requirements (Work Station, PC/Lap Top, Telephone Extension, Mobile, etc., as applicable and requested in ERF) and follow up and ensure these are arranged/in place prior to the new recruit joins• Ensure the designation printed in Visiting Cards are accurate and the standard Visiting Card Request Form is approved by the Head of HR for Visiting Cards issued by the Administration Department • Assisting Recruitment Officer in handling external recruitment as per laid down policies and procedures, if required• Maintain all records related to Recruitment and Selection functions in an orderly manner• Ensure compliance with CBSL guidelines/HR policies and the records/files are up to date • Perform tasks pertaining to developing and maintaining of respective functions stated above in the HRMS

Head Office | Colombo 01

• Provides In-House Employee Ambassador support. • Assists recruiting team with the maintenance of online applicant tracking system and job postings. • Schedules and coordinates interviews for internal and external candidates. • Manages Employee On-Boarding processes for domestic and international transfers and new hires. • Issuing miscellaneous letters (Salary Confirmation/Service confirmation & VISA) • Prepares new hire packages, offer letters for new recruits. • Completes monthly and year-end reports regarding new appointments/hires for regulatory and group requirements.• Answers questions regarding employee benefits and enrollment. • Enters new hire information in the databases. • Works closely with payroll to ensure that new joiners are paid in a timely manner. • Directing employee complaints and work related issues to the management to resolve. • Checks applicant references and pre-employment verifications, making job offers, and initiating new hire documents needed. • Insures that Human Resource files and records are maintained in accordance with legal requirements and company policies and procedures. • Processes background checks through NORK-AOC/CRIB.• Payroll Administration; staff account inputs, ARM code changes and Ex-staff settlements also insures all the other vendors are paid in a timely manner. • Supporting with providing brief understanding to the staff in some of the essential topics such as company policies pertaining to leave, employment condition, employee benefits, and evaluation programs. • Assisting the managers with hiring procedures, screening of candidates, and coordinating interviews.

Colombo 10

• Coordination with Recruitment (Screening/Short listing/Coordinating Interviews) • Maintaining staff records and personal file documentation • Assisted with payroll team (calculation of staff leave and overtime payments) • Coordinating and negotiating with various vendors on goods & services• Drafting internal communications and issuing letters/duty repots to the staff. • Assisted with new joiner’s finger mark registration for leave & attendance purpose.

Head Office | Colombo 05

Main responsibilities of my job role would be as follows,• Segregation of incoming applications/Screening/Short listing/Coordinating Interviews/ Sending Feedback Letters/ Reference check • Maintained the applicants/application database in soft form.• Monitoring of recruitment related agreements • Payments on recruitment.• Preparation of Candidate & Interview Summery.• Designing Advertisements.• Sending Interviewed Candidates Feedback Letters.• Assisted with all HR engagement events. • Preparation of Exit Interview Summery.• Comparing Manpower Requisition with the JD’s• Coordinating with organizing Training & Induction Programs• Preparation of Salary Confirmation Letter

Master Of Business Administration - Mba, Human Resources Management

Professional Qualification In Human Resource Management, Hr

Diploma In Information Technology, Information Technology

Diploma In English, English Language And Literature/Letters

Secondary Education

Advance Diploma In Teaching Training And Assessing Learning, Train The Trainer

Master Of Business Administration - Mba, Human Resources Development