Shea Ryan Email & Phone Number

Columbus, Oh, Us

Columbus, Oh

• Oversee coordination and scheduling of events at our indoor and outdoor recreation facilities measuring approximately 4,962,509 sq. ft., ensuring special requests and accommodations are met resulting in outstanding customer service to all clients• Hire, train, supervise, and evaluate one full time event coordinator, two full time scheduling coordinators, and provide supplemental support for one special event graduate administrative assistant• Benchmark, evaluate, create or revise fees tied to facility space and equipment rentals• Create, implement and communicate service standards• Create and implement policies and procedures for scheduling and events area and holds staff accountable for following and communicating those policies and procedures to clients and guests• Service students, faculty, staff, and community members desiring recreational space for drop-in recreation and for planning programs or special events. Events include: President’s Club Brunch, Big League Baseball, Office of International Affairs Welcome Party, Denman Undergraduate Research Forum, Engineering Honors Robot Competition, University Advancement Pregame Huddles, Sport Club Tournaments and National Competitions• Oversee a $650,000 budget for the scheduling and events area• Serve on internal and external department committees

Columbus, Oh

Event Management• Assist in the organization and execution of over 600+ events in the RPAC per year• Serve as the evening and weekend professional staff contact person for special events, reservations and customer and client inquiries taking place at the Recreation and Physical Activity Center (RPAC)• Participate in event planning and consultation with clients including, but not limited to, student organizations, university departments, and private organizations/companies• Manage building and event operations for events on football game days, including 700+ person banquets, live TV productions and student organization fundraisers• Coordinate logistics for annual 20,000 attendee Buck-I-Frenzy event, NIRSA-sponsored conferences, university departmental signature events, and Sport Club/athletic competitionsScheduling• Manage logistics between external vendors and event clients to ensure proper setup/teardown of event• Coordinate facility and special event staff needs for large scale events• Collaborate with Scheduling office to ensure event spaces are reserved with appropriate materials and clients are invoiced properly• Implement logistical and marketing strategies for events as necessary • Creates and implements service standards and student trainingStaff Development and Supervision• Supervise Special Events Graduate Administrative Associate to deliver an intentional learning experience aimed at increasing their professional competencies• Oversee the training, scheduling and development of 20-25 student staff members, including student event managers and event supervisors• Utilize CAS standards for preparing and organizing a staff training curriculum

Program Development and ManagementCoordinated the overall operation of the Sport Clubs program, in cooperation with Student Life, to include development and maintenance of accurate contact records, supervision of club presidents, knowledge of governing bodies, development of manuals and conduct waivers, and monthly and annual reporting.Leadership DevelopmentProvided dynamic, hands-on leadership and mentoring. Supervised and advised sport club officers and their members about compliance with program, departmental, university, and national guidelines. Develop educational materials and implement leadership trainings and meetings for officers, participants, and volunteer coaches/instructors including: fall officer training, monthly club officer meetings, coach/instructor orientations, spring officer transition trainings, and additional trainings as necessary. Fiscal OperationsResponsible for the annual operating budgets for the Sport Clubs program, to include knowledge of and adherence to all University accounting and purchasing guidelines. Oversee and process all funds distributed through the club program.SchedulingAssisted in the coordination of schedule requests for practices, meets, tournaments and events for the clubs. Ensure scheduling of adequate safety and supervisory personnel for club activities.Risk ManagementContributed to the ongoing development and facilitation of the department’s comprehensive risk management plan. Maintained a full knowledge of current risk management standards and practices in Sport Clubs to include travel, hazing, concussions, liability, and insurance; implementing risk management policy to minimize risk exposure.

Columbus, Ohio Area

Programming• Proposed & developed new intramural activities and/or special events for the Ohio State community• Organized & coordinated various traditional & non-traditional intramural sport leagues & activities via IMLeagues & IM Track management services• Assisted program through transition from in-person registration to online registration along with Ohio State’s quarter to semester conversionAdministration• Ensured the compliance and administration of 61 sport clubs & the oversight of our over 20,000 intramural sport participants• Advised sport clubs with their travel, budgets, hosting of major events, & disciplinary hearings• Reviewed & processed membership agreements, statements, & receipts through Spectrum NG, CSI Software• Created & balanced budgets of intramural ice hockey, basketball, outdoor soccer, & various small tournamentsPersonnel Management• Facilitated intramural officials’ development meetings & captains’ info meetings• Conducted thorough hiring process for 10 sport club supervisors, 36 intramural supervisors, & over 200 intramural officials• Trained student employees in departmental duties and practices• Developed & mentored student employees to assist their growth as professionals & individuals• Evaluated student employee officiating & supervisory skills• Lead program area trainings & meetings including CPR/First Aid Review, diversity training, & playoff preparation meetingsFacility Operations & Management• Supervised & managed the activities & events hosted within Ohio State recreation facilities• Assisted in the daily maintenance of indoor/outdoor recreational facilities with an emphasis on providing a safe, healthy, & clean environmentLeadership Development• Facilitated & conducted sport clubs presidents’ meetings and competitive sport staff leadership training• Assisted clubs with leadership development, promotion, & fundraising• Delivered ongoing evaluation/recommendations for sport club related events

La Jolla, Ca

Facility Operations• Coordinated the set-up of equipment &staging for athletic events and concerts at the 5,000 seat multi-purpose RIMAC Arena• Inspected and maintained set-up equipment in good operating condition; included stages, machinery, and sport equipment• Lined athletic fields with paint and chalk, according to dimensions, standards, and customer preference, utilizing motorized and manual field lining equipment• Assisted in repair and maintenance of facility grounds, in-house equipment, and spectator areas• Implemented the defined and expected standards for NCAA Division II events, intramural sports, and sport clubs as dictated by athletic coaches, promoters, and recreation staffAdministration• Assisted with implementing event seating designs, table arrangements, staging, and other required equipment for events at various athletic facilities• Supervised and coordinated student field lining and tennis court maintenance crew schedulesEvent/Risk Management• Ensured the safety and cleanliness of spectator and participant areas• Responded to emergency situations in accordance to state mandated regulations

Greater Los Angeles Area

• Managed web content for UCLA Recreation site, advertising, and promoting club sports news & events• Handled sports information duties for club sports teams• Compiled information and data to publish news via UCLA website and newspaper• Developed quarterly club sports newsletter• Supervised event staff and club activities for designated home games and events• Managed club sport administrative reports, such as team incident reports, travel summaries, and game/event reviews

• Coordinated player-community events, offering fans and players time to meet and autograph memorabilia• Monitored media commitments, assisting them in their coverage of the team during practices and games• Assisted with fan and press control within practice facilities, as well as the coordinating and monitoring of press responsibilites• Managed facility gates and assisted in player security during fan interaction• Transported players and coaching staff to and from facilities, along with giving tours of campus to personnel

Rules/Policy Enforcement• Applied detailed knowledge of rules/regulations of soccer, flag football, basketball, and softball• Registered and managed intramural teams, players, and coaches while enforcing all rules and regulations• Staffed and managed officials while providing game management assistance, motivation, and evaluation• Defused player conflict while maintaining a safe and professional sporting environment• Officiated approximately 100 indoor/outdoor soccer, flag football, and softball games during junior year• Served as a postseason official for indoor and outdoor soccer playoffs in the men’s A, men’s B, women’s, co-rec and fraternity divisions

Event Management• Coordinated player-community events, offering fans and players time to meet and autograph memorabilia• Monitored media commitments, assisting them in their coverage of the team during practices and games• Assisted with fan/press control within practice facilities• Managed facility gates and assisted in player security during fan interaction• Transported players and coaching staff to and from facilities, along with giving tours of campus to personnel

• Administered psychological experiments via interpersonal interactions and provided technological support• Recruited participants for various psychological studies and questionnaires• Analyzed statistical data of completed psychological experiments on SPSS software• Consulted on the creation, development, and viability of psychological studies

Facility Operations• Enforced UCLA facility rules/regulations; provided athletic team equipment and game day materials• Delegated and supervised game day staff during club sport events, including but not limited to men’s and women’s rugby, lacrosse, water polo, and QuidditchRisk Management• Responsible for facilitating and ensuring good communication between athletic trainer and team staff• Provided first aid and rehabilitation for athletic participants and/or spectators

Event Management• Administered scheduling, plans, and execution for 18 men’s basketball game day staff and special events• Created and produced pre-game and half-time promotions and in-game entertainment appearances for men’s and women’s basketball home games• Formulated promotion ideas aimed at increasing student and fan attendanceResearch and Administration• Customized brand-marketing campaigns for UCLA Athletics, with an emphasis on the men’s basketball and football programs• Maximized consumer awareness through athletic and community events• Marketing manager for men’s basketball games, events, and fan promotions• Monitored season ticket holder, student ticket, and merchandise database• Prepared and organized game scripts, public address announcements, and entertainment for intercollegiate events• Coordinated and produced music for football, soccer, and basketball eventsMarketing• Researched marketing and promotion strategies to drive football and basketball ticket sales and foster the UCLA brand• Developed multimedia strategies and campaigns to maximize fan experience• Tracked demographics and held market research for new and existing ticket holders in Los Angeles County• Promoted and distributed advertisements for upcoming events and games• Examined various media outlets and external marketing opportunities for the UCLA program

Master'S Degree, Sport Management

History And Psychology

Associate'S, Liberal Arts

High School Diploma

Activities and Societies: Alliance of Black Cultures Lawrenceville Radio Program Harlem Renaissance Operation Smile

Master'S Degree, Sport Management

Activities and Societies: Sport Management Association Student Professional Development Association

Bachelor'S, History And Psychology