Shea Spencer Email & Phone Number

Jacksonville, Fl, Us

Jacksonville, Florida, United States

Assist Project Managers in managing project from fee proposal to project closeout. Work with Project Managers to create, maintain and communicate all aspects of the Project Plan, monitoring and analyzing the overall financial health of the project and facilitates the monthly billing process and all project accounting. Support multiple Project Managers on multiple projects simultaneously under strict deadlines. Maintain project staffing and predict revenue projections. Facilitate the monthly billing process and serve as liaison between Accounting, Market Analyst and PM.

Surprise, Az

Outline, develop and manage all IMT truck builds on 4 assembly lines. Ensure projects remain on time and on budget. Act as liaison between Engineering, Sales and Production keeping all stakeholders updated though weekly production meetings and excellent communication. Work with internal and external vendors to acquire accurate quotes and arrange job completion. Understand job cost/budget components and cost control to maximize profit. Track all job accounting and complete cost analysis at job completion.

Phoenix, Arizona Area

Enter journal entries in preparation of four week close. Conversion of acquisitions to local accounting software. Reconciliation and allocation of real estate taxes between entities. Review invoices for payment and accrue amounts due for various liabilities. Prepare monthly reports and journal entries. Direct preparation of special projects or reports assigned to the section. Process wire transfers and bank confirmations. Reconciliation of various Balance Sheet accounts.

Southwest Region

Recruit, mentor and develop customer service agents for both the parts and inventory groups. Work to develop and implement customer service policies, procedures and initiatives to ensure the highest level of service to our customers. Create engaged customers to facilitate organic growth. Analyze statistics and compile reports. Work with corporate inventory and accounting groups to create large multi-million dollar customer quotes/bids. Work with customers on training and implementation of new program processes.

Southwest Region

Responsible for ensuring that workers are properly trained regarding company-specific and Occupational Safety and Health Act, or OSHA & MSHA, safety requirements. Training responsibilities involve conducting safety orientations, monthly "toolbox" safety meetings, periodic safety meetings and formal training sessions on a wide range of safety-related topics. Involved in creating, maintaining and communicating safety-related policies and procedures, as well as ensuring that they are followed. Perform safety inspections in locations including job sites (at mines), offices and company vehicles. Responsible for making sure that all safety equipment is properly maintained including periodic facility fire inspections, getting fire extinguishers charged regularly, verifying that first aid kits are properly stocked and ensuring that company vehicles and equipment are serviced following an appropriate schedule. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules.

United States

Responsible for developing our company’s Parts and Service administration process and routines, providing improved communication, documentation as well as support and training for all Northern America service centers. Project accounting for 300+ service orders at any given time. Update and maintain equipment in SAP and MOL systems.Monitor warranty orders to conclude in timely manner. Support other business groups in their efforts, including preparation of quotations, product application studies, and sales support material. Assist with special Division related and Parts and Services projects as needed. Work cooperatively with Customer Service, Technical Service and Field Service groups in a spirit of teamwork to address problem areas and stimulate after market sales. Act on behalf of peer group members in their absence as and when called upon to do so either by design or circumstance.

Greater Denver Area

Process all AP invoices for Northeastern USA. Responsible for auditing weekly 100+ international employee expense reports and ensuring timely payment. Convert currencies for accurate reimbursements. Million dollar weekly check run 300+ checks.

Greater Denver Area

Provides clerical support necessary to pay the obligations of the organization. Performs any combination of routine calculating, posting business transactions, processing invoices, and verifying financial data. Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments. Assembles invoices to be completed for payment. Verifies all addresses and Federal ID numbers of vendors if available; calculates totals on invoices; verifies all coding, reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments. Maintains copies of vouchers, invoices, or correspondence necessary for files. May prepare vouchers listing invoice number, date, vendor address, and Federal ID number, item description, amounts, and coding per accounting policies and procedures. Reconciles bank statements. Is back-up for payroll procedures.

Greater Denver Area

Assist and advise the Project Manager in the development of project budget projections. Plan project budget needs by analyzing program plans on both a short and long-range basis.Compile data and reconcile budget expenditures; monitor and verify expenditures, prepare reports and appropriate recommendations . Understand all major variances from budget. Ensure change orders are properly executed. Assist Project Manager with purchase orders, check requests and framework orders in a timely manner. Examine costs to establish agreement with the contract, purchase order, etc. including proper cost coding. Submit Invoices to Project Manager for review and approval. Ensure support documentation received is in compliance with requisition format and requirements. Request and submit copies of missing backup documentation. Reconcile assigned projects quarterly. Maintain complete project files for the entire duration of the project.

Assist in hiring of qualified managers. Conduct orientation and train the staff in execution of daily tasks and to maximize sales. Participate in administering company policies and developing long range goals. Coordinate sales promotions and pricing of merchandise. Oversee preparation of merchandise displays. Review records to ensure adherence to Company policies and procedures. Analyze marketing potential of new and existing store locations and recommend additional sites. Coordinate new store openings. Ensure that proper channels of communication exist between the stores and hq. Oversee compliance of Store Managers with established Company policies and standards, such as safekeeping of Company funds and property, personnel practices, security, sales and record-keeping procedures, and overall maintenance of the stores by performing required audits. Help solve problems that affect the stores service, efficiency, and productivity.