Shebra Jones Sutherland Email & Phone Number

Houston, Texas Area

Performs day to day coordination of various support services and personnel needs to ensure a smooth running office; which includes but is not limited to accounts receivable, collections, accounts payable, payroll/human resources and resident and employee files for the Community and providing assistance to the Administrator. Serves as the driving force behind generating new sales leads and industry contacts.

Houston, Texas Area

Coordinate the day-to-day operations to ensure building processes run smoothly without any interruption to service. Responsibilities include coordination of project documentation, preventative maintenance, vendor services negotiation, monthly monitoring of man-hours, projects and spend analysis for reporting to customer.• Responsible for the creation of man-power quotes and purchase requisition request for pending and future site projects• Update financial reporting to all site management monthly and quarterly• Prepare visual charts and graphs for presentation of Management Information reporting utilizing all Microsoft Office Suite applications• Coordinate the day to day HR/Administrative activities in support of the organization and contractor administrative staff, which includes maintaining and updating employee files in the SAP HR time and attendance application.• Purchase supplies and PPE materials for department and coordinate their timely delivery for on-time and safe completion of projects

Houston, Texas

Skillfully manage a wide-range of project assurance and office support tasks, including accounts payable, requisition to pay activities and HR transactions for a business function. Leverage strong multitasking skills to manage reporting, data entry, budget tracking, time writing processes and purchasing. Respond to staff and contingent employee inquiries in a timely and efficient manner; serve as SME with cross-functional teams in support of business unit needs. Identify areas for improvement in procedures, and business processes to assess knowledge and performance of contractor administrative assistants, with a focus on streamlining activities whenever possible.• Reviewed and compared 3rd party contingent employee weekly invoices for time entry errors with current SAP time writing reports for accuracy.• Managed the accurate and timely processing of over 200 invoices ($6M) per month for several large multi-location contractors.• Coordinated the day to day HR/Administrative activities in support of the organization and contractor administrative staff, which includes maintaining and updating employee files in the SAP HR time and attendance application.• Purchased materials and PPE materials for department and coordinated timely delivery for on time and safe completion of projects.• Facilitated internal and external audits as a result of sound record keeping and thorough documentation.

Houston, Texas

Responsible for administering the processes, metrics and communications to support the goals of the Supplier Diversity Program and accurately measure its progress at the business unit and corporate level. Supported the Manager and team of 5 in developing and implementing a strategic plan, providing administrative support, benchmarking data and spend analysis.• Accountable for delivering timely reporting by creating and producing ad hoc reports from Tier 1 and Tier 2 spending data for distribution to business and senior leaders. • Authored correspondence and executive level PowerPoint presentations for internal and external stakeholders explaining our program, processes and results.• Served as SME for internet tools, web applications and supplier registration processes. Responded to inquiries and problem resolution.• Coordinated and attended major external events for the purpose of recruiting new M/WBE suppliers into the supply chain.• Delivered business support including budget maintenance, invoice processing including GIFTS and sponsorship activities. • Processed, entered and tracked sponsorships/grant invoices in the GIFTS, grant management and charitable giving software; including creating and managing new donor creations.• Responsible for developing and maintaining relationships internally with business advocates and champions by providing advice and assistance in supplier diversity at the business unit level and externally with local and national business organizations by participation on committees and in activities focused on diversity and inclusion.

Houston, Texas

Provided administrative audit support activities associated with conducting basic to moderately complex audit reporting. In addition, perform administrative assistant and office support duties for the department.• Actively managed the calendar, meetings, logistics, travel, etc. for the Head of Shell US Audit and team• Planned and provided administrative support for the audit team • Issued Audit Reports - supported the Audit team, performed quality checks on audit reports; emailed final audit reports to distribution list, ensured the limited distribution disclaimer is affixed, checked for spelling or grammatical errors, and errors on distribution lists, etc.; maintained electronic files for internal audit reports, external audit reports and external correspondence. • Assisted in the coordination and gathering of stakeholder requests (e.g., prior work papers, reports, issues, etc.) • Prepared and e-mailed monthly audit reports to stakeholders • Maintained audit functional mailbox • Arranged conference rooms and coordinated visitors' access and facility requirements

Bachelors Of Science, Social Sciences

Diploma