Sheena B Email and Phone Number

· Arranging team Lunch, Dinner and department get together.· Arranging Team Outings/ Team activities.

· Monthly attendance to generate salary sheet.· Keeping the records of sick & annual leaves of employee· Assist MD n CEO for restaurant operations.· Supervise for the catering events/buffets· Prepare quotation and invoice as per the catering orders for the customers.· Distribute event requests from other departments and act as liaison between F&B and other department on special food or set up requirement for events,meetings and parties· Follow up on customers concerns and situations, research any discrepancies and assist in complaint resolution.· Monitor Instagram account to ensure that information for restaurant menus, open/close times is correct and timely· Upkeep of office/Restaurant administrative facilities and ensure availability of daily miscellaneous requirements.

· Vendor selection as per policy.· Purchasing Stationary, Medicines, Trophies and Gift items & coupons.· Coordination with Purchase team for PO creation and items delivery.

· Assist IT team travellers in filing the visa application for different countries.· Blocking Visa appointment dates.· Helping in drafting like Invitation, Covering and Sponsor letter to associates of different checklist of different countries.· Arranging travel logistics for Domestic and International travel.· Coordination with Travel Desk for arranging hotel reservation.

· Keeping the records of sick & annual leaves of employee· Booking flight & hotel tickets for office employees to CEO.· Updating Employee Performance evaluation templates & arranging office supplies.· Calendar Management – Co-ordinate & set up meetings· Taking appointments with clients for the business meeting & blocking the calendar for the team accordingly.· Handling petty cash & sending the statement on monthly basis to HO.· Processing the vendor’s bills for the payment.· Conducting new employee’s orientation & informing the applicant about job details such as benefits & conditions.· Conduct reference check (through World-Check & obtain written reference from references given by the candidate)

· Conduct reference check (through World-Check & obtain written reference from references given by the candidate)· Arrange for BKIC medical insurance coverage for family members· Create the Job Profile on the HUB through "Candidate Tracker Tool"· Arrange for meetings schedule & send meeting invites· Update the "Shortlisted Candidates" tool on the HUB with the candidates details· Prepare the Interview schedule for the candidate with brief profiles of team members interviewing the candidate & share with candidate· Issue Electronic Access Card & arranging for figure print scanning.· Get the Life Insurance & medical Insurance form completed & signed by the employee· Update the Sick Leave excel Sheet to reconcile with the system leave record· Managers should sign the attendance sheets & send them back to HR for filing· Arrange for staff annual dinners & staff outing, monthly birthday cakes & lunch for guest.· Arrange flights & hotel booking for chosen candidate (if required)· Conducting new employee’s orientation & informing the applicant about job details such as benefits & conditions.· LMRA, Immigration, Petty Cash Custody & safe keeping of Petty Cash Box.· Updating Attendance in Investment calendar & TCMS software· Keeping the records of sick & annual leaves of employee· Updating Employee Performance evaluation templates & arranging office supplies.

· Calendar Management – Co-ordinate & set up meetings· Travel arrangement- domestic & international· Claims preparation & follow ups- general administration· Processing the expense bills of the sales team for reimbursement through the software.· Taking appointments with clients for the business meeting & blocking the calendar for the team accordingly.· Handling petty cash & sending the statement on monthly basis to HO.· Processing the vendor’s bills for the payment.· Organizing for the conference call & video call as & when required.

· Managing for Itinerary booking (International/Domestic) & scheduling the interviews, follow up with candidates to confirm the presence for directors & Regional Manager HR.· Handling visa procedures.· Update & maintain directors’ calendar, meetings & setting the conference call.· Handling petty cash· Submission of Amex, Citi & cash claims in concur for top management & follow up till the claims are approved & processed.· Arranging for lunch, snacks for the meeting on request.· Booking video conference based on the request & generating weekly report of conference call bookings· Verification of Air Tickets, Telephone Bills, Hotel Bills & Vehicle Bills & forwarding to finance department for processing it for reimbursement.· Helping in data entry related jobs.· Updating the staff attendance, database of clients.

· Maintain Front Office activities & supervise the health care center.· Giving presentation & advertising for our health center at various places in Bangalore.· Updating leave tracker of the employees.· Handling Petty Cash