Sheila Hicks Email & Phone Number

Orlando, Fl, Us

Orlando, Florida Area

Orlando, Florida

dispatch/payroll / whatever it takes

Schedule cranes and operators, take calls from operators, and customers, DOT compliance, Safety management

Input orders into the visual dispatch software and review for errors:Adjust Times when operators call in working times and send complete to billReview times each week and adjust before sending to payroll in the systemSchedule all cranes, trucks and operators for each dayTake calls from customers and employees 24 hours a day for scheduling, safety and maintenance issues.Work with maintenance to schedule cranes for repairs and PM maintenance.Manage between 50-100 operators, drivers and personnel.Put time on work orders in the system for any work being done whether in the yard or on the equipment.

Safety Compliance Administrator SE Region/ DOT compliance manager Council all personnel and fill out appropriate form to ensure complete safety compliance from our employees at all times (any time there is a near miss, or incident, or the employee is not following safe practices) Get new hire driver qualification files from all branches and review to ensure all required paperwork is obtained.Run background checks on all employees and alert human resources when the check comes back unacceptable. Scan driver logs and run reports to let all management know of any violationsAddress any violations with the driver.Ensure all personnel have PPE and safety harnesses, and use them properly.Conduct weekly and quarterly safety meetings including OSHA required safety.Administer drug test for all new hires, random, and for cause.Train all drivers on DOT rules and regulations and ensure they follow them. Conduct safety audits on job sites and in yard to ensure all safety procedures are followed.

Reconcile 4 bank accounts and write corresponding journal entriesInput invoices and view for accuracy to the General Ledger Run reports and make collection calls to customers who have accounts over 30 days.Research and write lien releases for projectsSubmit pay applications to larger customersReview contracts.Ensure that insurance certificates meet the requirements of the company prior to dispatching the equipment.Run monthly GL for each branch and reconcile any discrepancies. Meet deadlines for close each month and make sure things are posted in periodGo over paperwork and invoice customers, making sure items are correctResolve customer disputes and discrepanciesAssemble invoices and back up for mailing Note accounts when checks are received and send to the lockbox

Review reports and reconcile accounts for taxes and payrollFill out required paperwork to request checks when required. Assist payroll clerks when necessary.

reconcile stock accounts, speak with customers, write up any discrepancies

Receive invoices and review to ensure proper signatures were obtainedInput invoices for payment, making sure to code to the correct GL account Take calls from customers regarding payment status and research accountsReview expense reports and receipts for accuracyRun checks each weekLook up assigned accounts each day for trades that have settled.Match settled trades with money received and write up any discrepanciesResearch discrepancies so that account can be corrected appropriately.Work with banks regarding discrepancies to resolve issues.