Shelley Macdonald Email & Phone Number

To ensure that all administration within the Transport Department is completed accurately as per legislative guidelines and client requirementsCollating all paperwork including job tickets and timesheets for onward completion.Checking and distribution of Proof of Delivery notes to relevant departments, and against inter department spread sheets. Highlighting missing POD’s for clientsUpdate spreadsheets and pass on to appropriate department if requiredProcess tonnage lifts working off excel spreadsheets and inputting data into systemRaise Purchase Orders through Purchase Order Process SystemFiling and housekeepingOrder stationary and general Transport requirementsGenerally assist Administrators with daily duties including delays, MPG, etc.

Mearns Quay, Aberdeen

• Responsible for safe and successful shipment of client material to offshore locations• Meet load list deadlines ensuring service level agreement delivery• Ensure concise communications take place with all relevant parties on any changes to agreed plans• Liaise with client vendors offshore regarding asset cargo and bulk requirements and confirm required equipment from vendors ensuring timely and efficient delivery to quayside• Calculate vessel deck plan and highlight any concerns • Create Excel or SAP manifests where applicable ensuring all offshore requirements are expedited and updated within the system• Resolve material shipping discrepancies through liaising with clients and supplier• Have knowledge of the quayside, lifting operations, HM Customs, Health & Safety Regulations, coordination of supply vessel deck loading operations and Dangerous Goods by Sea

Dyce, Aberdeen

• Produce expediting status reports• Attend project progress meetings• Prioritise purchase orders that require expediting• Contact suppliers to establish the status of an order and continually provide projects with the updates via reports• Liaise directly with buyers and material controllers when new orders are placed• Ensure documentation is submitted when required• Notify personnel of any changes/slips to an order• Negotiate improved delivery/recovery plans when required• Shadow fabrication coordinator at visits to fabrication workshops for twice weekly expediting updates, see fabrication/welding procedures for various jobs within the project for offshore

Dyce, Aberdeen

• Expedite suppliers for updates and delivery dates for outstanding orders for clients and report back to the buyer and client• Expedite suppliers for proof of deliveries, invoices, test certificates, payments etc.• Write up weekly reports for larger clients providing up to date info on their outstanding orders• Raise returns notes for incorrect shipments and liaise with supplier to ensure credit is made• Create shipping documentation for clients with goods being exported • Arranging worldwide shipments from suppliers• Arrange shipments to customers on a weekly basis and create the PO’s for them• Manage daily carriage charges billed from freight forwarders and couriers• Invoice out carriage charges to customers

Bachelor Of Arts (B.A.), Fashion/Apparel Design

Highers & Intermediate 2 Level Qualifications