Assisted the President in all administrative duties to start up new division. Coordinated all calendars and scheduled appointments, screened phone calls, arranged domestic and international travel, communicated with high profile customers, researched potential vendors, typed correspondence, created spreadsheets for tracking and budget purposes, PowerPoint presentations, assisted sales team, processed invoices including wire transfers and monitored sample shipments. Additional responsibilities included all personal needs such as moves, renovations, bill payments, expense reports, medical insurance filings, reservations, and any other issues that arose.Office Management duties included processing employee paperwork, office and internal moves, troubleshooting phones/blackberries/computers, offices services such as purchasing products and supplies, maintenance, plumbing, electrical and fire safety and negotiated rates with vendors, i.e. UPS, Fedex, DHL, fabric and trim suppliers.

Executive Assistant to the Chairman & CEO (from Jan. 2005-May 2007)Office Manager Executive Assistant to the COO/CFO and President (from Mar. 2003-Dec. 2004)Office Manager Duties included answering and screening phone calls, coordinating calendars, scheduling weekly meetings, organizing board meetings, preparation of board packages, typing of confidential correspondence, creating and revising multiple spreadsheets relative to operating and budget plans, coordinated domestic and international travel arrangements, processed invoices and balanced petty cash. Additionally, responsible for all personal needs that arose. As Office Manager, responsibilities included some Human Resource duties, managed receptionist and maintenance employees, office and internal moves, supplies and maintained New York office. Negotiated vendor rates, i.e. copiers, Fedex, UPS, DHL, office suppliers, cleaning, agency rates, etc.Other duties included coordinating MAGIC show twice a year.

Assisted in all administrative duties including answering phones, typing correspondence, filing, scheduled meetings, coordinated travel arrangements and handled special projects. Worked closely with production, factories, trucking companies and the warehouse to assure purchase orders were fulfilled according to customers’ specifications in a timely fashion. Tracked orders and shipments to meet internal goals and budget. Other duties included personal assistance with travel, expenses, miscellaneous household issues, errands and projects.

Assisted the Chairman, President, Sr. Vice President and CFO on a daily basis. Coordinated daily, weekly and monthly financial packages for our financial institutions, Board of Directors and internal meetings. Balanced and replenished petty cash, answered phones, screened calls, typed documents, scheduled appointments (including board meetings) and travel arrangements. Also maintained a well-organized filing system. Other responsibilities included updating list of retail customers, organizing special events such as fundraisers and golf outings. Assisted in personal issues such as household staff, payroll, travel arrangements, health insurance, vehicle issues, errands, coordinating dinners, theatre and yearly box seat tickets. Updated all calendars and responded to numerous invitations.