Responsible for maintaining financial information through QuickBooks Online and understand the financial state of the business; handle all accounts receivable transactions including invoicing and received payments; handle all accounts payable accounts and ensure accuracy and that payment is made in a timely manner; prepare monthly financial statements; file monthly tax returns for over 15 different states; maintain business licenses in 25 states including initial registration and handling filing of periodic reporting as required by each state; aided in researching and obtaining employee health insurance benefits; processing payroll; handle all human resources functions including pre-employment testing, insurance and 401k enrollment, and making sure company is adhering to all federal and state regulations; monitor the company’s financial reports and help determine ways to reduce costs; understand the financials of a company in order to meet legal requirements and keep the financial state in good standing; keep all records in company’s self-created software program (Tiri) to support the full sourcing, contracting, and vendor management functions of the organization; initially audited and corrected the company’s financial records for 2022 to make them accurate, compliant with GAAP, and understandable to management.

Creating weekly progress billing invoices in QuickBooks, AIA form completion, creating conditional and unconditional releases; creating labor and material releases; submitting billing packets to the general contractors for payment; entering payments into QuickBooks; reconciling and auditing contractor accounts; reconciling bank accounts; responsible for obtaining permits for construction and service projects with city, county, and state agencies; processing approved and rejected permits; submitting revisions and as-builts to city, county, and state agencies; scheduling inspections with city, county, and state agencies; creating agency specific inspection packets; compiling, processing, and verifying hourly based payroll data for weekly payroll; entering payroll into QuickBooks; processing newly awarded projects; creating Notice of Right to Lien letters for new projects; Creating requests for project specific general liability and workman’s comp certificates of insurance; Setting up new accounts and projects in QuickBooks; verifying accounts payable and accounts receivable; entering transactions and creating journal entries in QuickBooks; creating quotes for clients; tracking new requests for quotes from contractors; responsible for the planning, procurement, and administrative execution of all construction projects; ensuring all business licensing is current and up to date; Maintaining fleet vehicle maintenance records; Running weekly projects meeting with management staff; Notary Public

Compiling, processing, and verifying hourly and commission based payroll data for weekly payroll; accounts payable; accounts receivable; making bank deposits; entering, batching, and posting check and credit card payments in ServiceTitan; importing information into QuickBooks from ServiceTitan; entering transactions and creating journal entries in QuickBooks; compiling and presenting excel spreadsheet reports to be used by management and owners; creating quotes for clients, creating invoices, and scheduling projects in ServiceTitan; compleintg paperwork and submitting for liens; ordering office supply and field staff supply inventory; tracking supply inventories; new hire processing; human resources duties including running background checks, scheduling drug screens; setting up insurance, paid time off, DETR form completion, etc.; maintaining fleet and lease vehicle records and ensuring vehicles are up to date with maintenance, insurance, and registration; customer service related tasks; ensuring all business licensing is current and up to date; any other duties that are required.

Entering all receipts, payments, and other financial transactions into QuickBooks; creating journal entries for the general ledger; performing bank and credit card reconciliations; preparing cash flow statements; preparing financial reports; accounts receivable; accounts payable; monthly invoicing of clients; reconciling and payment vendor accounts in accordance with agreed upon terms; processing and creating weekly payroll; filing payroll tax returns; filing Sales and Use Tax returns; filing Modified Business Tax returns; creating quotes for clients; procuring parts and equipment for projects; tracking inventory; scheduling projects in Connectwise for completion; overseeing technician scheduling; customer service related tasks; performing other duties as required.

Responsible for daily production reports; Line Locator Agreement (LLA) Quality Control; doing research and creating reports to be utilized by ELM and SW Gas to assist in improving employee performance, safety, and profitability; contacting contractors to help ensure proper procedures are being followed regarding gas line locating and digging procedures; payroll verification; weekly billing verification; scheduling and coordination of employees and events; scheduling and organizing meetings; providing gas locators with proper documentation regarding jobs and job sites; interpretation of As-Builts, Form 4’s, and other construction related documentation; contractor and employee relations and related tasks; screening applicants and scheduling interviews; Line Locating Agreement procedures for Nevada Energy- Reno.

Responsible for taking emergency and non-emergency phone calls; determining the problem and entering a call for service or directing callers to the correct person or department within the city; entering persons, items, vehicles, etc. into the national and local crime computer; answering the police and fire radios; strong multitasking skills; researching and organizing information for officers; being shift supervisor when needed which involved double checking all operators paperwork for accuracy, handling problems presented by both citizens and officers, handling equipment malfunctions and scheduling or making necessary repairs; Handling personnel shortages through the use of the InTime Scheduling system; typing; 10-key; high volume call taking.