Shelly Kalka Email & Phone Number

• Provide executive administrative support to Senior Vice President and Vice President of Default Administration.• Prepare month end KPI data, monthly incentive payouts, and corporate and investor presentations.• Plan and coordinate monthly meetings and quarterly team builders for 100 associates.• Create adhoc reports, maintain macros, and distribute over 1,400 reports monthly in Access database.• Designed and maintain associate database resulting in reduced response times and accuracy of responses to investor reviews, internal audits, and crisis management requirements.• Coordinate staffing, space planning, training, special projects, and events for seven departments.• Serve as vendor liaison for IT access to corporate systems.

Acquire top talent and manage full life cycle recruiting process for Shared Services Divisions of leading women’s specialty retailer with over $1B in annual sales.• Partnered with all levels of management, assessed staffing needs and position requirements, and developed aggressive recruiting strategy.• Developed Executive Assistant Recruitment Strategy, Pipeline, and On Boarding Program, resulting in 24 new hires, 11 day average time to fill, and 96% retention rate.• Developed strong partnership with Compensation Director to maintain competitive compensation packages, resulting in a 98% acceptance rate.• 116 hires over 18 months; 97% retention rate; 34 day average time to fill.• Managed and developed Recruiting Coordinator.• Areas of Specialty: Store Operations, Legal, Loss Prevention, Internal Audit, Accounting, Finance, Logistics, Real Estate, Construction, Purchasing, and Administrative Services.

• Provided executive administrative support to Senior Vice President and Vice President of Human Resources for over 14,000 associates.• Selected to restructure executive level interview process, resulting in fifteen senior executive hires.• Organized and facilitated Board of Directors’ Presentations.• Collaborated with Human Resources Team on special projects.• Key point person for relocation issues for senior executives, more than 80% of all executives were relocated.• Selected to facilitate new hire orientations.• Promoted to Corporate Recruiter.

Managed team of 20 associates in the administration of daily operations, including accounts receivable and payable, payroll, tax filings, financial statements, and corporate records. Managed retail operations to include sales, merchandising, and buying.

Office Administration Clients: • Lincoln County Appraisals, Office Administrator - Developed efficient office procedures and managed client relations, allowing appraiser to concentrate on billable hours.• Community Arts Council, Office Administrator – Utilized cost effective advertising, recruited first time vendors, and restored relationships with existing vendors, resulting in 76% increase in vendor participation and renewed community interest in Indian Summer Arts Festival.Legal Services Clients:• Law Center Offices, Legal Assistant/Paralegal - Managed the closing of criminal/domestic law practice, researched/managed 200+ case files through conclusion or referral.• Jim Britton Law Firm, Legal Assistant/Human Resources - Commercial law and litigation, product liability; recruiting function for administrative staff. • Crowe & Dunlevy, Legal Assistant - Aviation research.• Bryan Cave, Legal Assistant - Consumer fraud class action.

Provided administrative support to Senior Partner, including extensive scheduling and travel arrangements.• Created expert witness database, resulting in more effective searches for needed experts.• Organized and assisted in trial preparation, including witness subpoenas, witness and exhibit lists, and tracking expert witness expense reports.• Analyzed medical records, identifying inconsistencies in treatment and preparing chronologies.• Reviewed depositions and drafted summaries.• Drafted responses to discovery requests, transcribed dictated pleadings and correspondence, docketed pleadings, and organized files.

• Advanced from entry-level secretarial position to Assistant for Senior Partner in one year, followed by promotion to Assistant for Founding Partner.• Created legal form database, resulting in consistency and increased efficiency of support staff.• Conducted client intake meetings, will and trust executions, and real estate closings.• Researched abstracts and prepared title opinions.• Drafted probate and real estate documents and pleadings, drafted responses to discovery requests.

Psychology

Psychology