Answer phone calls and handle correspondence.Receive, sort and distribute mails.Greet and assist visitors to the office.Schedule appointments and meetings.Maintain office supplies and equipment.Support the team with various administrative tasks as needed.Monitor and renew office license, tenancy contract and other company documents.Prepare LPO, quotations, invoices, delivery notes, draft letters, memo, packing list as needed.Manage petty cash and payroll.Handle accounts receivables and payables.Prepare and file VAT return quarterly.Prepare, process and follow-up invoices and payments.Process and releasing cheques.Perform bank reconciliations and financial reporting.Maintain accurate and up-to-date financial records.Assist in budgeting and forecasting activities.

Receiving incoming calls and mails.Welcome visitors/clients by greeting them professionally.Maintain safe and clean the reception area.Keeps and monitor office supplies and ensures it will never run out of stocks.Ensure on daily basis the follow up with the customers for collections.Prepare invoices, credit notes, PA and SOA.Generate on daily basis a report of net outstanding customers vs their Credit Limit and Credit period which include un-posted customers’ orders.Immediately follow up with the customers who exceed the set credit limits and periods and take corrective actions of settlements.Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ dataReconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.Verify discrepancies by and resolve clients’ billing issuesCorresponds with the client enquiry, orders, delivery via email and phone.Monitor customer account details for non-payments, delayed payments and other irregularitiesMaintain accounts receivable customer files and recordsProcess adjustments related to customer accountAssist with month-end closing.Act as the point of contact between the Sales person and clients.Handle requests and queries appropriatelyProduce reports, presentations and briefsDevise and maintain office filing systemSubmit required documents for each project to get approval from the Client.Compose, edit and draft letters related to Client requirements.Answering Inquiries, assisting clientsAssist the sales team in preparing proposals, presentations, and document submittals.Follow up with clients on sales-related matters, including order confirmations and delivery schedules.Address customer inquiries, concerns, and requests promptly and professionally.Prepare sales quotations, proposals, contracts, and presentations as needed.

Process a large volume of supplier invoices and creditsReview and verify invoices, purchase orders, and other financial documents for accuracy and completeness.Process and enter invoices into the accounting system, ensuring that all relevant information is accurately recorded.Prepare and process payments to vendors and suppliers, ensuring that payments are made on time and in accordance with company policies.Reconcile vendor statements and resolve any discrepancies or issues that arise.Maintain accurate and complete records of all accounts payable transactions, including invoices, payments, and related documentation.Assist in month-end closing activities, including preparing and reconciling accounts payable reports.Respond to inquiries from vendors, suppliers, and internal staff regarding invoice and payment status.Assist with the preparation of financial reports and analysis related to accounts payable.Stay up-to-date with relevant accounting regulations and best practices to ensure compliance with legal and industry requirements.Collaborate with other departments, such as purchasing and finance, to ensure smooth, efficient and timely payment processes.Manage petty cash and payroll.Perform other duty assigned by the Manager.