Shereen Cooper Email & Phone Number

Western Cape

Bellville

Assist Senior Management.. Drafting of letters and spreadsheets. Infrastructure layouts and other drawings in Visio per request. Assisting General Managers with day to day tasks. Co-ordinate stationery orders. Co-ordinate cleaning materials, toiletries, groceries, etc. Perform supervisor duties for the Housekeeper in scheduling and controlling of tasks and routines. Managed switchboard and directed calls. Updating of company telephone list and distributing. Arrange Meetings. Take minutes and liaise with managers. Travel arrangements: Flight Booking, Guesthouse and transport/motor hiring. Manage key register and related functions. Retrieve and analyse access control reports. Assist HR Manager – Maintaining personnel files, staff and other correspondence. Monthly HR and EE reports, Recruitment telephonic. Assist PR Manager, Assist Business Information Manager and perform all duties in his/her absence. Updating email signatures. Printing and distributing of Brochures, Training manuals, Exercise books, etc.. Arrange purchase orders from quotations and obtain invoices. Liaise with Financial department.
****Reason for leaving the company - retrenchment

Bellville

Do all IT admin work. Maintain hardcopy and electronic filling, manage annual leave updates of the IT departments leave totals monthly. Communicate all IT changes to HR, as well as the leave totals at the end of each month. Keep record of IT leave take or what will still be taken, include sick leave taken. Send all the necessary information to the necessary people. On a weekly basis I hand the IT employees timesheets to the manager to sign and then file it for future references and to keep record of there time spended on a specific project. Make sure that all the needed documentation is ready for meetings. Hand update task lists to the IT employees and check on a daily basis that every runs according to schedule. Every Monday after the meeting with the developers I send out an updated task in progress and task completed email to selected employees. Take minutes. Assist IT with special projects. Manage the production cost analysis monthly. Make sure that the manager has an update calendar and MCB report on a daily basis. Do all the stationary and other (when requested) orders on a monthly basis. Take messages for the IT department (mostly IT manager) and arrange meetings on behalf of the manager. Assist visitors when needed and sign for parcels