• Managing administrative tasks for the University President including calendar appointments; completing expense reports; composing and preparing confidential correspondence.• Working closely and effectively with the University President to keep him well informed of upcoming commitments and responsibilities and following up appropriately.• Providing a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain authority, trust, and support with senior management staff.• Arranging complex and detailed travel plans, itineraries, and agendas.• Leading and/or participating in university board meetings, academic staff meetings, student monitoring (triage meetings), and student/staff management meetings.• Researching and writing reports for the President and the academic staff members.• Produce clear, concise, accurate information to support Senior Leaders in raising standards of performance.• Provide administrative support for managing annual review processes for modules and programmes.• Develops, implements, and manages processes to ensure that products meet required specifications for quality, function, and reliability prior to delivery.• Collecting financial aid applications from students, discussing discounts with the Chairman, and informing the students via email.• Participating in the Student Complaint Centre committee to resolve issues and create a register of student complaints.• Manage schedules and deadlines.• Developing, reviewing, and improving administrative systems, policies, and procedures.• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, conferences, orientations, and training sessions.• Collecting, organizing, and storing information using computers and filing systems.• Responding to queries and correspondence.

•Responsible for Redbooth (Project Management Program) by following up with the Directors on their department tasks.•Prepare letters for the managers & all the departments then make sure that the concerned party received it •Organizing and maintaining diaries and making appointments for the Top Management. •Delegating work to staff and managing their workload and output.•Procurement: Manage the quotations and liaise with the concerned department such as (Furniture, Stationery, Company Collators, Giveaways and any IT needed supplies), negotiating price, quality, delivery and approving the invoices. •Dealing with accounts and budgets. •Responsible for sending posts by courier then tracking it to make sure it has been delivered and create log for it to review the shipments with the courier company’s invoice. •Responsible for organizing any translation needed by myself or by professional company. •Make sure the office building is maintained, follow the daily and weekly cleaning schedules as well as determining and scheduling repairs, renovation and safety inspections.•Manage the facility team such as messengers, driver and office boys daily schedules and tasks.

•Top Management personal Assistant.•Liaising with colleagues and external contacts to arrange travel, visas and accommodation by getting quotations and get the best rates.•Organising and maintaining diaries and making appointments;•Delegating work to staff and managing their workload and output.•Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.•Create log for letters, Purchase orders, staff travel and accommodation.•Ensuring QMS procedures are maintained and followed.•Liaising with staff in other departments and with external contacts.•Prepare letters for the managers & all the departments then make sure that the clients receive it•Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.•Dealing with accounts and budgets•Booking rooms and conference facilities.•Anticipate needed supplies such as stationery and office equipment.•Sorting and distributing incoming post, organising and sending outgoing post.•Organising and storing paperwork, documents and computer-based information.•Preparing reports for senior management and proposals •Responding to customer inquiries and complaints.•Maintaining confidentiality of sensitive data.•Designing a filing system and ensuring that these systems are up-to-date.•Responsible for sending posts by courier then be sure by tracking that it had been delivered and create log for it to review the shipments with the courier company’s invoice.•Responsible for organizing any translation needed by me or by professional company.•Responsible for using the credit card and inform the accounts with the due dates.

•Responsibilities of an assistant project manager include coordinating project materials and research, generating schedules and reports managing minutes from meetings, and updating project information and scheduling.•Establish standards and procedures.•Organising and attending meetings and ensuring the manager is well prepared for meetings.•Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.•Organize office operations and procedures.•Control correspondences.•Design filling systems.•Ensure filing systems are maintained and up to date.•Ensure protection and security of files and records.•Anticipate needed supplies.•Review supply requisitions and Purchase orders: enter in computer, secure PO number. •Create Log for Purchase Requests & Orders and follow up.•Collect weekly and monthly reports from departments. •Prepare and update employees list by coordination with the Human resources coordinator.•Prepare letters for the managers & the all department then make sure that the clients receive it. •Following up letters status.•Administering the telephony and fax systems.•Meeting and greeting visitors at all levels of seniority.•Liaising with clients, suppliers and other staff.•Responsibility for accounts and budgets.•Taking on some of the manager's responsibilities and working more closely with management. •Being involved in decision-making processes.•Preparing letters, presentations and reports.•Keep and maintain an accurate record of papers and electronic correspondence.•Reading, monitoring and responding to the principal's email.•Managing and reviewing filing and office systems.•Sourcing and ordering stationery and office equipment.

•Devising and maintaining office systems.•Booking rooms and conference facilities.•Sorting and distributing incoming post and organising and sending outgoing post.•Liaising with colleagues and external contacts to book travel and accommodation.•Organising and storing paperwork, documents and computer-based information.•Receive, direct and relay telephone messages and fax messages.•Maintain the general filing system and file all correspondence.•Maintain an adequate inventory of office supplies.•Type confidential documents on a word processing system.•Perform other related duties as required.•Advise clients on transportation and payment methods.•Determine method of shipment, and prepare bills of lading, invoices, and other shipping documents.•Enter shipping information into a computer by hand.•Estimate freight or postal rates, and record shipment costs and weights.•Keep records of all goods shipped, received, and stored.•Negotiate and arrange transport of goods with shipping or freight companies.•Notify consignees, passengers, or customers of the arrival of freight or baggage, and arrange for delivery.•Prepare manifests showing baggage, mail, freight weight and transmit data to destinations.

•Prepare and manage correspondence, reports and documents.•Organize and coordinate meetings, conferences, travel arrangements.•Take, type and distribute minutes of meetings.•Arrange and confirm appointments.•Set up and maintain filing systems.•Communicate verbally and in writing to answer inquiries and provide information.•Liaison with internal and external contacts.•Schedule and confirm appointments for clients, customers, or supervisors. •Set up and maintain paper and electronic filing systems for records, correspondence, and other material.•Collect and disburse funds from cash accounts, and keep records of collections and disbursements.•Establish work procedures and schedules.•Prepare and mail checks. •Provide services to customers, such as order placement and account information. •Open, sort, and distribute incoming correspondence, including faxes and email.•Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.•Set up and oversee administrative policies and procedures for offices and/or organizations.•Transports confidential materials when necessary from location to location.•Assist customers with problems and questions relating to their inventories.•Respond to customer inquiries, including phone, fax and in person.•Follow up daily cash flow and responsible for daily bank statement.•Issuance of invoices and Bills.•Monthly payroll payments, including allowances, overtime and excuses calculations.