Responsible for providing support to the Deputy Minister’s Office and the other Divisions within the Ministry to ensure deadlines and objectives are met.- Coordinate all generated correspondence and briefing materials for referrals, briefing books, session books, and liaise with Minister’s office and Ministry officials in the preparation and editing of these documents.- Coordinate responses to requests made under The Saskatchewan’s Freedom of Information and Protection of Privacy Act (FOIPPA).- Follow-up on casework requests received from the Minister’s Office and provide a detailed summary based on the factual information gathered.- Provide research and analysis regarding Ministry performance indicators working with electronic tracking systems, excel spreadsheets and databases.- Act in role of Central Incident Resource Coordinator to support the Ministry process for incident reporting and liaise with the Ministry Safety Champion to further support the incident response system and safety initiatives for the Ministry.- Process and format a variety of documents including, but not limited to letters, memos, and briefing materials.- Review and redirect urgent correspondence and emails – determine and arrange for an appropriate official to respond.- Communicate with internal and external individuals, departments, associations and professional organizations for the purpose of relaying information.- Responsible for visibility walls in the Ministry and ensures each Division’s Lean performance indicators aligns with the strategic plan and initiatives.- Monitor the legislative debate and review debate proceedings during session. Download/review Hansard materials with respect to any questions that may be asked of our Ministry and provide answers accordingly.

Responsible for providing administrative support to the Executive Director, Management Team and the branch to ensure deadlines and objectives are met. - Log, track and assign Deputy Minister Casework, Minister Referrals, web inquiries, and briefing notes. - Supervise and mentor two administrative support positions to ensure they are meeting daily standard of work processes.- Communicate with internal and external individuals, departments, associations, and professional organizations for the purpose of relaying information, arranging meetings, or providing follow up correspondence and/or pending agreements.- Establish and maintain a comprehensive paper and electronic filing system.- Manage Executive Director’s daily calendar, appointments, e-mails, phone calls, and written correspondence.- Process and format a variety of documents; letters, memos, briefing notes, cabinet documents.- Review and redirect urgent correspondence and emails – determine and arrange for an appropriate official to respond.

Responsible for providing administrative support to the Policy and Regional Programs unit that included a Director and five consultants.- Respond to, redirect or screen telephone inquiries from internal and external sources; and public inquiries.- Maintain and track progress on projects, correspondence responses, data requests, etc.- Maintain a follow up system for ministerial correspondence and briefing notes.- Monitor and identify contracts expiring or requiring extension/renewal.- Schedule meetings/itineraries with other government departments and external clients and organizations.- Process and format a variety of documents; letters, memos, briefing notes, cabinet documents.- Provide backup support to the Executive Coordinator and Executive Director of Medical Services Branch when on vacation or sick leave.

Responsible for providing a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment to the Regional Crown Prosecutor and two Senior Crown Prosecutors.- Manage, research and analyze legal information and documentation using legal terminology while referencing the criminal code, policy and legislation.- Summarize, research and prepare court files to be used by Prosecutors to make decision and applications to various levels of court (i.e. Provincial Court, Court of Queen’s Bench, Court of Appeal).- Access JAIN/PADDS system to obtain accused/witness information.- Assess, arrange and facilitate location of witnesses including RCMP, Police, disabled and witnesses who fear for their life for court appearances, cancellations, travel arrangements, as well as calculation of reimbursement of expenses. - Problem solving dealing directly with various government departments, police agencies, lawyers, accused persons and witnesses.- Word process and format a variety of documents from written, dictaphone and verbal instruction; form letter, court documents, memos, charts, appeal reports.- Prioritize a large volume of urgent documents within strict time lines.- Proofread and ensure grammatical accuracy of prepared documents.

Responsible for providing administrative support to the Section 10 unit and the child apprehension area of Community Resources and Employment (formerly known as Social Services).- Complete Section 10 application forms with 16-17 year old youths and schedule appointment times to see youth workers.- Register client, gather information to determine nature of urgency of visit, page social worker to advise of appointment’s/client’s arrival. Determine the urgency of calls and refer calls to a covering worker or supervisor if necessary.- Answer client/direct public inquiries within the policy and guidelines of the Department.- Communicate with clients who are angry, intoxicated, mentally challenged or have a language barrier.- Frequently calm upset and distraught clients.- Access SWIN database system to obtain client information.- Word process and format a variety of documents.