Support the Global President and other senior members of the leadership team. Vogue International, a Johnson & Johnson Company, is an innovative consumer products business that distributes cutting-edge hair care products to large retail chains around the world. Schedule meetings, reserve conference rooms, prepare agendas, set up MS Teams and Zoom details, arrange for catering as needed, and proactively resolve meeting conflicts for the Global President and other members of the Vogue Leadership Team (VLT). Make domestic and international travel arrangements using Concur/J&J Travel Services, and prepare passport visas using American Express Global Business Travel. Collect receipts and enter expenses into Concur expense reporting system in a timely manner, reconcile transactions against Amex statements to ensure accuracy and maintain documentation in accordance with recordkeeping policies. Coordinate offsite meetings to include securing a venue, arranging meals, blocking hotel rooms, arranging transportation, and AV equipment. Schedule interviews internally and externally, make candidate travel/lodging/ground transportation arrangements, and perform onboarding duties. Open Purchase Orders, add suppliers, and order office supplies/equipment using eMarketplace, Aravo, and Totality. Work closely with the Sr. EHSS Consultant and Florida CMT to ensure the safety and health of employees and contractors. Create and maintain distribution lists and organization charts for the supported departments. Supervise and coordinate any other special events or administrative activities on behalf of the VLT.

Provided senior executive level support to the VP, Global Services Excellence Lead in addition to the Director, Transitions/PMO Lead, and the Director, Change & Communications Leader. Scheduled meetings, reserved conference rooms, verified and arranged for needed AV equipment, made food/catering arrangements, set up audio conferences and live meetings, global connect meetings, video-interviews, prepared agendas, and proactively resolved meeting conflicts. Made domestic and international travel arrangements using Concur/J&J Travel Services and prepared passport visas using American Express Global Business Travel. Collected and entered expenses into Concur expense reporting system in a timely manner, reconciled transactions against Amex statements to ensure accuracy and maintained documentation in accordance with record-keeping policies. Took meeting minutes and recorded any necessary follow-up actions items/decisions during the Bi-Weekly S&O Excellence LT Calls. Scheduled interviews, candidate travel/lodging/ground transportation and on-boarding procedures. Attended and hosted Monthly Tampa Admin Meetings encouraging collaboration among the assistants. Opened POs as requested by the departments. Created and maintained contact telephone lists and organization charts for the supported departments. Administered ad-hoc projects as needed.

Provided senior executive level support to the Chief Financial Officer. Additionally supported the Sr. Director of Business Operations, two Finance Directors and the Finance Department consisting of approximately 50 employees. Coordinated and organized Global Board Meetings on a monthly basis. Previously supported the Vice President of Worldwide Human Resources, President of Latin America, Vice President of New Business Development, Vice President of Business Improvement, and the Healthcare Compliance Officer of this large Global MD&D Company. Maintained calendars, scheduled meetings, conference calls, live meetings, global connect meetings, and video-interviews. Coordinated domestic and international travel arrangements including passport visas and expense reports. Composed emails, letters, presentations, spreadsheets, and general correspondence. Handled new hires, separations and other issues of a highly confidential nature. Monitored email for high priority and time-sensitive matters. Composed messages/replied to receiver on behalf of the senior executives. Answered calls, took messages, transferred calls, dealt with general inquiries and redirected callers to the correct departments. Photocopied, faxed, scanned and filed letters, memos, and other general correspondence. Organized and expedited the flow of paperwork through the office by opening, sorting, prioritizing, and distributing daily incoming mail. Oversaw shipping for Federal Express packages and ensured receipt of shipments. Acted as the liaison between the executives and the multiple departments including their personnel. Insured that significant confidential information such as strategic plans, financial information, salaries, executive meeting information, and the execution of contracts is retained within the confines established by the senior executives. Managed facility needs including internal moves and new hires. Administered and maintained office equipment.

Provided executive-level support to the President, Senior Vice President, and two Divisional Vice Presidents. Composed letters, internal memos, reports, emails, and general correspondence. Processed daily spreadsheets, invoices, check requisitions, and expense reports. Answered calls, took messages, transferred calls, dealt with general inquires and redirected callers to the correct departments. Maintained calendars, scheduled meetings, conference calls, and video conferences. Coordinated travel arrangements, relocations, and special events. Insured that significant confidential information such as strategic plans, financial information, salaries, executive meeting information, and the execution of contracts is retained within the confines established by the President. Investigated and corrected departmental monthly budget. Notarized documents such as mortgage releases, assignments, and legal documents. Performed other duties as needed including personal errands.

Supported the Director/Vice President (DVP) of the Credit Relationships Department by composing documents using Word, Excel, PowerPoint and Lotus Notes. Entered time sheets for approximately 200 associates on a weekly basis. Scheduled appointments, coordinated meetings/conferences, and made travel arrangements for the DVP. Performed expense reports using Quick Expense. Screened telephone calls and visitors saving DVP's time. Kept inventory of office supplies and ordered appropriately. Prepared spreadsheets, presentations, special reports, gather and summarize data.

Organized and expedited the flow of work through the Quality Department. Created routine, as well as complex, documents using WordPerfect, Lotus 1-2-3, and DOS database. Copied, sorted, distributed, and filed miscellaneous correspondence. Answered 12-line phone in the Service Department.