Associate Office Manager Duties:Supervises Administrative AsstsReview and approve timesheets and expensesProofreads, formats, and edits documents using: Microsoft software, AdobeEnters boring log and lab data using gINT Orders office suppliesSchedules meetings and orders mealsRegisters office staff for meetings Book and reserve flights, hotels, and vehicles for office staff (Domestic andInternational). Coordinate Passport and Visa processing for International travelCoordinates and assists with office events (Webinars, Parties, etc)Manages in-house accounting operations: *Approves and Codes Vendor Invoices*Maintains records of office purchasesManages Branch Credit CardProcesses COIs (General and Professional)Runs weekly A/R reports for Project ManagersAssists with negotiating vendor contracts and office supply budgetSpace Planning and Office MovesAssists Marketing and Business Development with:*Searches local, public, and private lead tracking websites for RFP/RFQ’s and passes the information to selected staff in 4 office locations.*Editing, proofing, formatting, and copying of project profiles and resumes for RFP/RFQ’s. *Entering business cards from trade shows/conferences into database Assists HR with:*Hiring process of new employees*Sees that required annual employee paperwork is filled out and submitted *Schedules Safety Training for employeesAssists the IT Department with various tasks when neededAssistant FSO Duties:Assist FSO with overall security programPrepare outgoing Visit Requests and Certification formsMaintains DD254sAssists in preparation for facility reviewsFederal Contracts Analyst Duties:Primary research, acquisition forecasting, contracts management, and supporting Federal Business Development efforts..

Handled multiple phone linesRan credit reports on customersPrepared customer contracts and scheduled their furniture deliveries Processed incoming mail paymentsProcessed customer walk-in paymentsFaxed reports to other storesFiled paperworkRan reports on past due accountsData entryChecked other stores inventory using company database

Provided customer service for high volume incoming call centerData entry of pilot informationProvided technical support to pilotsE-mailed files to pilotsFiled paperworkLinked and Scanned letters of recommendation into pilots filesTraveled for UPAS seminars

Supervised cashiers and baggers. Scheduled work hours for 25 front end employees Counted cash drawers and prepared depositsVerified other office assistants deposits using the company softwareFiled and maintained accuracy of paperworkRan and researched weekly reports on employees over and shortages of cash flow Authorized vendors in and outAnswered and transferred incoming callsRan cash register when neededHandled Customer Service Managers duties when absentAssisted in Grand Opening's at a few stores.