Installation/Project Coordinator; Bookkeeping; Office Manager
Artistic Iron, Inc.
Littleton, Colorado
Leader in charge of both front-office and back-office critical activities including Accounts Receivable, Accounts Payable, Dispatch, Payroll, Scheduling and Inventory.Primary interface for the financial, customer service, and scheduling operations of the company. Exceptional organizational and analytical skills utilized in project development and management, customer service delivery, purchasing and inventory management, and daily financial processes. Led financial reporting, planning, forecasting, accounts payable, accounts receivable payroll, fixed assets, job costing, and general ledger. Maintained banking relationships, multiple checking accounts and daily deposits as well as financial approvals. o Managed cash flow volume and cost analysiso Calculated sales commissions, time cards, weekly payrollo Kept accurate, up-to-date information on AR, current and past due, collections, and APProvided direct one-to-one customer service as well as coordinated delivery of customer service activities through other company resources.o Responsible for the detailed process along with all corresponding paperwork to move customer job from measurement to production phaseo Calculated final job cost analysis utilized for customer sign-off and job completiono Coordinated production of jobs and corresponding budget analysis with shop foremanCoordinated customer installation activities to ensure favorable and convenient experience.o Scheduled job installation appointmentso Dispatched installers to scheduled appointments, coordinating up to 18 installers at one timeo Created job contracts for each client’s purchasing recordManaged the daily rigors of a dynamic office environment.o Provided necessary sales assistanceo Answered multiple incoming phone lineso Scheduled sales appointmentso Completed monthly purchasing and yearly inventory