Stephanie Heser Email & Phone Number

Charlotte, NC

• Assist project management and executives with day-to-day administrative support.
• Create, distribute, and execute contracts, purchase orders, compliances, and any other contractual documentation in project management system and DocuSign.
• Assist project management team with change order management process.
• Ensure subcontractors maintain insurance throughout project duration.
• Assist with the sub pay application process, including reviewing pay applications and lien waivers, and submission to accounting via GCPay.
• Ensure timely updates of contacts, contracts, and change orders into CMiC and GCPay.

St. Louis, MO

• A 115-year old full-service electrical contractor specializing in electrical engineering, electrical construction, and intelligent building systems installation.
• Assist multiple Project Managers with various project procedures and documentation: o Job number requisition, labor coding, and cost estimates entry o Obtain electrical/building/fire alarm permits and schedule.
• Prepare monthly billing backup information for multiple projects
• Prepare travel arrangements/itineraries, expense reports coding/creation, and calendar management.

Maryland Heights, MO

• Preparing meeting and conference materials, mass mailings, setting up AT&T conference calls, updating numerous tracking spreadsheets, scanning documents, and data entry for these programs:o Women's Initiative for New.
• Preparing travel itineraries and expense reports.

• A 65-year old design-build construction company with an annual volume of $400 million.
• Prepare bidding proposals for public and private sector construction projects o Review/analyze/distribute proposal requirements and amendments o Coordinate/compile information to/from to and from entire construction.
• Prepare information for prequalification to bid and corporate registrations
• Prepare presentation slideshows and handouts
• Research potential business opportunities, customers, developers, building partners, etc.KEY ACHIEVEMENT: Captured over 20 federal projects ranging from $10 – 86 million for various medical, training, and lodging.

• Process general accounting, including accounts payable and receivable, cash disbursements, general ledger, and month-end closing
• Process in-house payroll; payroll tax filing/payments; and account reconciliations
• Compile data to process monthly, quarterly, and year-end financial tax reporting and closings
• Compile fiscal year-end closing data and reports for external auditing
• Assist customers with questions/requests; process payments and purchases
• Prepare daily bank deposits and reconciliationsKEY ACHIEVEMENT: Implementation of Palm Pilot automated job ticket system for the field technicians and ongoing training/maintenance, resulting in quicker, less.

Sesser, IL

• Compile/convert daily job quantities and subcontractor work into revenue projections using percent complete method
• Setup/maintenance of computer hardware and software, testing of probable software solutions, and other procedure enhancements. Assist with development and implementation of field reporting systems, including automated.
• Assist with training of field personnel to provide timely and accurate field reporting information
• Process information for prequalification to bid, corporate registrations, and job closing requirements
• Process accounts payable and receivable
• Process in-house union and non-union payroll for 200+ employees; payroll tax filing, payments, reporting, and account reconciliations for multiple states; assist employees with tax-related questions

A highway/road construction company with $30 million annual volume (no longer in business).Company-wide information systems enhancements:Setup/maintenance of computer hardware and software;Testing of probable software solutions;Train 20+ field personnel to provide timely and accurate field reporting informationProcess in-house union and non-union payroll.