Shelley Hibbert Email & Phone Number

Mount Vernon, Ny, Us

New York, New York, United States

White Plains, New York, United States

Long Island City, Ny

Extensive Calendar management Expense AllocationComplianceHR Duties – New Hire On boarding

Greater New York City Area

Reported directly to Executive Director, working with entire Senior management across the Archdiocese of New York including Dutchess and Orange County Managed multiple calendars requiring interaction with both internal and external colleaguesDrafted correspondence to/from the CardinalPerformed administrative duties such as filing, coping, drafting correspondence and answering phonesCompiled, completed and submitted expense reports electronically

Greater New York City Area

Assistant to President, Co-Chief Creative Officer, multiple EVPs, ECDs & SVPsManaged multiple calendars requiring interaction with both internal and external colleaguesAssisted with the completion of special projects as neededDrafted correspondence as well as coordinated personal mass mailingsArranged complex domestic and international travel, obtaining visasCompiled, completed and submitted expense reports electronicallyPerformed administrative duties such as filing, coping, drafting correspondence and answering phonesPlanned personal dinners, trips, doctor appointments, social gatherings etc.

Assistant to Account Management & Creative TeamEstablished relationships with clientLight budget coordinationOversaw calendar, edited PowerPoint decks for client approvalExtensive calendar managementPlanned events: ordered lunches, scheduling spaces for eventsAdministrative Group Assistant (March 2009 – June 2010)Provided all administrative supportPlanned events, Acted as project manager on special projectsArranged complex domestic and international travelPrepared expense reports, obtained receipts as needed and reconciled all credit card charges accuratelyFloater (April 2007 – March 2009)Floated among all departments as neededAssisted in Human Resources when not assignedMaintained files and faxes for readily identifiable information, as directedArranged complex domestic and international travel for directors and clients, as neededCompiled, completed and submitted expense reports electronicallyHandled meeting arrangements internally and externallyProvided all administrative support as required

Greater New York City Area

Handled all shipping and receiving of mail, incoming/outgoing deliveries and applicant portfoliosMaintained Associate’s calendars and personal appointment schedules, computerized and manual tracking system of all portfoliosAssisted eight recruiters in various inter-office tasksMaintained cleanliness of office, ordered supplies and kept inventoryHandled travel arrangements - including ground, air, hotel accommodations