Shirley Smith Email & Phone Number

Tempe, Arizona

Executive Assistant in the City Clerk's Office

Phoenix, Arizona Area

Coordinated resource computer system migration to enhance productivity and efficiency and support faster delivery of applications. Received appreciation card from Project Manager stating the level of success could not have been achieved without my active participation.• Completed Pager Review Clean-Up Project resulting in an annual savings of $14,000• Instrumental in performing deposit account maintenance in support of daily production issues• Created documentation of processes… Show more Coordinated resource computer system migration to enhance productivity and efficiency and support faster delivery of applications. Received appreciation card from Project Manager stating the level of success could not have been achieved without my active participation.• Completed Pager Review Clean-Up Project resulting in an annual savings of $14,000• Instrumental in performing deposit account maintenance in support of daily production issues• Created documentation of processes and procedures in support of application team • Migrated 90 employees to new absence tracking tool used to ensure time off compliance; completed all resource profile updates, created and presented instructions to management and employees• Created process to produce test script report needed to track project implementation readiness• Provided weekly/monthly time tracking and compliance management reporting used to track current and plan future projects requirements • Received an Applause Card for Client Focus, Execution and Partnership in support of meeting customer needs for year-end Federal Tax Withholding change and IRA contribution limit increases Show less

Phoenix, Arizona Area

Supervised two administrative resources to include the activities of the central supply room to ensure supplies and services were being provided in a cost-effective, efficient manner.• Instrumental in researching expense allocations charged to department in error. Perseverance resulted in $60,000 being redirected to the correct cost centers• Coordinated project to research personal computer usage/costs resulting in an annual savings of $16,800 • Interviewed, selected and… Show more Supervised two administrative resources to include the activities of the central supply room to ensure supplies and services were being provided in a cost-effective, efficient manner.• Instrumental in researching expense allocations charged to department in error. Perseverance resulted in $60,000 being redirected to the correct cost centers• Coordinated project to research personal computer usage/costs resulting in an annual savings of $16,800 • Interviewed, selected and mentored high school students in support of the Cooperative Education Program; an academic program that allows students to connect academic knowledge with the business and professional world• Demonstrated project leadership in implementing and meeting all project milestones for 2003 project to vacate rental building and relocate employees prior to end of lease to avoid any penalties Show less

Phoenix, Arizona Area

Coordinated profit plan preparation, controlled and managed all input to budget tool, reconciled all reports, coordinated and reported all variances, served as the primary interface to Financial Management for all matters relating to profit plan and variances.• Coordinated several department relocation projects to include reconfiguring space to meet project requirements, working with facilities, telecommunications and electricians to ensure all project requirements were met and the… Show more Coordinated profit plan preparation, controlled and managed all input to budget tool, reconciled all reports, coordinated and reported all variances, served as the primary interface to Financial Management for all matters relating to profit plan and variances.• Coordinated several department relocation projects to include reconfiguring space to meet project requirements, working with facilities, telecommunications and electricians to ensure all project requirements were met and the projects completely successfully• Provided direction and supervision to employees in the centralized supply room, including the oversight of all supply ordering in support of 250 employees Show less

Phoenix, Arizona Area

Provided administrative support to the group manager to include calendar management, prepared ad hoc reports and correspondence, scheduled meetings, handled all travel arrangements including updates to the division monthly travel forecast. • Similarly began supporting an additional Department Manager, enabling the restructure of administrative support and the reduction of one FTE• Coordinated internal personnel functions, adjusted all employees to one common review date and… Show more Provided administrative support to the group manager to include calendar management, prepared ad hoc reports and correspondence, scheduled meetings, handled all travel arrangements including updates to the division monthly travel forecast. • Similarly began supporting an additional Department Manager, enabling the restructure of administrative support and the reduction of one FTE• Coordinated internal personnel functions, adjusted all employees to one common review date and processed annual reviews for over 300 employees • Planned employee events to include Halloween Party, Christmas events, blood drives, food and school supplies drives in support of employee morale and the community Show less