Stephanie Huff Email & Phone Number

Palo Alto, California, United States

Member of the Core Administrative Team (CAT), provide administrative support to the: VP, Talent, Equity, and Inclusion, the HR Operations Manager and the Senior Director of Finance. Assist the Human Resources Manager with onboarding and offboarding staff. A dedicated member of the Equity Action Team providing support to the Ready Set Grant program. Help to facilitate the Voice of the Employee committee meetings. Coordinated and assisted in facilitating the first Take a Lesson event.

Palo Alto, California, United States

Contracted through Ascent Staffing prior to being hired as a full-time employee.

San Francisco, California, United States

Contracted through Groupe InSearch SF | As a member of a special project team, hired to work with the Managing Director of Risk Management as the firm transitioned from one entity to the next. Managed highly confidential documents. Met tight deadlines, compiled, proofed and edited confidential documents.

San Francisco, California, United States

Contracted through Option 1 Staffing | Administrative Associate III to the Vice Chief of Research | Worked as a member of a strong administrative team managing multiple projects. Managed a very complicated calendar and provided general time management support for the Vice Chief of Research at Stanford School of Medicine | Produced written correspondence and communications and practiced complete discretion in handling confidential matters. Worked gracefully under pressure.

San Francisco, California, United States

Contracted through contracted through Groupe InSearch SF | As a member of a dynamic administrative team, provided administrative support to the Executive Managing Director of Wealth Management. Assisted members with account and other confidential information and communications. Provided time and calendar management for the Executive Managing Director and used discretion and judgement in facilitating executive activitiesContracted as a Recruiting Coordinator | Prior to transitioning to Executive Assistant.Support to HR as a Recruiting Coordinator and Facilitated the interview process.

Palo Alto, California, United States

Contracted through Ascent Staffing | Scheduled onsite, phone and Skype interviews with candidates and managed on-boarding paperwork including background checks and electronic records. Recognized for continually creating a positive candidate experience. Proactively worked to manage travel and meeting logistics and resolve calendar conflicts in advance and effectively respond to urgent last-minute changes. Hosted candidates during their on-site interviews and acted as a liaison between the candidate and the VP of Talent and Acquisition.

San Francisco, California, United States

Contracted through Premier Talent Partners | Excelled at event coordination. Demonstrated a significant degree of autonomy while supporting and providing executive assistance to two Group Marketing Managers. Assistance included a high degree of calendaring, event planning, expense reports, and travel management.

Redwood City, Ca

Contracted through Groupe InSearch SF | Provided executive administrative support to the Vice President of National Operations and Data Management at BUILD. Played a key role in both office management and executive administration including heavy calendaring using Microsoft Outlook. Worked in partnership with the National Talent recruiting team by managing communications between the team and applicants. As a self-starter, effectively operated with a high-level of autonomy in the management of projects. Recently, coordinated the rollout of SharePoint training nationwide. Communicated effectively to keep applicants and team members abreast of applicant status in the interviewing process. Provided general office management while assisting with key projects and deliverables. Consistently multi-tasked in order to move seamlessly between multiple priorities

San Francisco, Ca

Contracted through Career Group | Provided executive level support at Morgan Stanley in Menlo Park to a Senior Level Executive and a Vice President, as well as, provide back-up assistance to a Managing Director. Managed complex calendaring and meeting scheduling via Microsoft Outlook. Arranged International travel. Managed and process travel and expense reports using Concur. Scheduled and coordinated conference calls. Updated Client Relationship Management (CRM) database.

San Mateo

Provided back-up support to the Executive Assistants to the CEO and CFO at the company “e2open” in preparation for company-wide annual off-site. (September 2014). Provided Executive level support to the Department Head of Internal Professional Development at the California Teacher’s Association (July 2014 – August 2014). In support of the CEO at CytomX Therapeutics, Inc, maintained calendar, coordinated meetings, and processed expense reports. (February, 2014 – May 2014)Administrative Support/Reception. From May 2014 to June 2014, and throughout 2012, provided general administrative support and reception at ICon Professional Services, Blue Goose Events and Marketing, Net Suite, Prometheus Real Estate Group, Tosoh Bioscience, Inc., and San Mateo Union High School District.

Managed key domestic functions and planning within household.

San Francisco, Ca

Supported the Senior Vice President of Merchant Banking, the Vice President of Corporate Finance and the entire Investment Banking team. Supported the Vice Chairman of Technology while managing the Palo Alto office. Administrative Support | Maintained executive calendar, Coordinated meetings, conference calls, domestic and international travel, Planned special events.Office Management |Trained and supervised temporary administrative staff. Managed maintenance requests and met with vendors and maintained vendor services. Processed purchase requisitions and processed expense reports. Provided technical and software support to staff

Menlo Park, Ca

Supported the Chief Operating Officer, Chief Financial Officer, General Counsel, Treasurer and Director of Financial planning, and the Director of Corporate Development. Maintained executive calendar. Coordinated meetings, conference calls, domestic and international travel. Created spreadsheets and presentations. Processed expense reports. Planned special events.

Palo Alto, Ca

Supported four Associate Partners, a Senior Manager and a Manager. Maintained executive calendars. Coordinated numerous meetings; domestic, and international travel. Created graphics, spreadsheets and presentations. Processed expense reports, performed research, and generated correspondence. Planned special events and coordinated with fellow Executive Assistants to manage workflow.

San Francisco, Ca

Managed office while maintaining and enforcing efficiency through promoting adherence to company systems and procedures. Managed office calendar and coordinating meetings. Handled office maintenance requests and met with vendors and maintaining services. Renewed publications, ensured mail processing, and distributed quarterly reports. Processed purchase requisitions and provided technical and software support. Generated tracking reports (i.e., production process)* Led and managed relocation of the San Francisco office.

San Mateo, Ca

Supported the Marketing Services department and Advertising department. Coordinated travel, scheduled conference rooms, answered phones and directed clients, compiled presentation materials. Maintained master proposal log, and provided overall quality control and editing on outgoing documents. Ordered all office supplies, and completed purchase requisitions and expense reports Chosen to participate as a member of the planning committee for the Marketing Services 1996 “Open House.”