Shweta Singh Email & Phone Number

Singapore

Planning calendar for the CEO’s office and diary management. Maintain executive calendar and meetingagendas, prepare material used in executive presentations.• Expense Management for travel for the RD office (possess knowledge of concur systems)• Making extensive travel arrangements, including accommodation, travel, itineraries.• Organizing visa in advance for the CEO. The travel requests are complex and back to back hence managing itin a very efficient and proactive… Show more Planning calendar for the CEO’s office and diary management. Maintain executive calendar and meetingagendas, prepare material used in executive presentations.• Expense Management for travel for the RD office (possess knowledge of concur systems)• Making extensive travel arrangements, including accommodation, travel, itineraries.• Organizing visa in advance for the CEO. The travel requests are complex and back to back hence managing itin a very efficient and proactive manner.• Coordinating day to day operational requests of 14 Country directors in various time zones reporting into theRegional Director/CEO• Arranging Town halls, Touchdown meetings and leadership off-site across Asia.• Coordinates work involving confidential company and personnel related information including performanceappraisals, travel and expenses, vacation schedules, etc.• Responsible for various communications within the office for Save the children initiatives in coordination withthe Campaign and Advocacy Director, Asia.• One point contact for updating the organization charts, leave trackers for the RD/CEO, preparation anddistribution of quarterly and annual reports.• Maintaining all official related payments for CEO’s office (for e.g. credit cards, mobile phone etc.) And providinglogistic support to important senior executive management visits.• Managing filing systems and physical records management Show less

Prioritize and manage Managing Director’s office and daily activities. Extensive Calendar Management and preparation of Travel Itinerary.Domestic & International travel & logistic booking, visa handling & processing.Organized corporate charters (8 Seater, Hawker 850XP and 9 Seater, Falcon 2000LX) for VIP Market visits with good onboard dining experience. Hands on experience in organizing off sites in exotic locations and expertise in handling VIP Delegates visit from… Show more Prioritize and manage Managing Director’s office and daily activities. Extensive Calendar Management and preparation of Travel Itinerary.Domestic & International travel & logistic booking, visa handling & processing.Organized corporate charters (8 Seater, Hawker 850XP and 9 Seater, Falcon 2000LX) for VIP Market visits with good onboard dining experience. Hands on experience in organizing off sites in exotic locations and expertise in handling VIP Delegates visit from airport assistance till the aero bridge, hotel arrangements. Security requirements, exclusive team shoots and drafting of an official agenda including market visits etc.Organizing Meetings, Events arrangements & coordination within internal departments Managing the art of securing quick appointments with senior leaders of MNC’s, government organizations, Banks etc.Preparing, submitting various expenses & keeping the track of the payments One point contact for Event coordination and keeping track of event records and budget. Arranging all the meetings, get-togethers, conferences & other events on request.Organised filing of documentation, Maintained confidential files. Assist in preparing PPTs, Word documents, agent contacts list, telephone excel list, APAC weekly updates, travel forecast reports etc.Managing Corporate Social responsibility programs for Western Union Foundation & driving participation to increase donations for the needy:Actioned campaigns in office to drive participation and tie ups with NGO’s for corporate volunteering.Involvement with media agencies for coverage of CSR activities and interviews/media interactions of the Managing Director with news channel.Coordinated the radio promos, media interactions during VVIP Visits. Show less

Job Profile: Administration Head Worked in the Dual role as Head of the administration department with 6 direct reportees. Procuring all licenses, registrations for employing security guards in offices from the Government authorities for pan India offices.Preparing a variety of reports, and Manage membership dues, subscription, distribution and circulation lists (AMCHAM, IBA, Banks etc.)Preparation of Invitation letters, visa letters & covering letters for all employees within India… Show more Job Profile: Administration Head Worked in the Dual role as Head of the administration department with 6 direct reportees. Procuring all licenses, registrations for employing security guards in offices from the Government authorities for pan India offices.Preparing a variety of reports, and Manage membership dues, subscription, distribution and circulation lists (AMCHAM, IBA, Banks etc.)Preparation of Invitation letters, visa letters & covering letters for all employees within India & abroad and signing as authorized signatory for visa purposes.Handling the contractor Management within the company which includes Vendor Management (JLL), Screening of candidates, shortlisting them and preparation of final compensation offer.Training of Contractors via third party vendor for their development.Managed Medical Insurance of Employees-Add ons, Renewals, ReimbursementsContracts Management and renewals with effective trackers.Vendor & Facilities Management Office refurbishment, Office Lease renewals & extensions for all three offices. Active coordination with Real estate brokers and builders like DLF for any office relocation purposes.Maintaining relationship with all the leading 5 star hotels and negotiating corporate room rates and offers.Management of various online portals within the company for approval process or PO requirements.Organizing Theme celebrations in offices with games, gifts, competitions etc. on various festivals to ensure fun culture.Organizing corporate gifts for clients on Diwali, New Year along with the printed cards for good wishes, planners, and organizers with logo for employees at the beginning of New Year. Show less

Yum! Brands is based in Gurgaon, headquartered; , USA the world's largest restaurant company in terms of system restaurants with more than 37,000 restaurants in over 110 countries. Yum! is ranked #216 on the Fortune 500 List, with nearly $11 billion in revenue in 2009.Job Responsibilities:Responsibility to coordinate in Charity events organized by NGO's where YUM has been sponsors and donors.Handled marketing for cost saving project and their promotional activities within office… Show more Yum! Brands is based in Gurgaon, headquartered; , USA the world's largest restaurant company in terms of system restaurants with more than 37,000 restaurants in over 110 countries. Yum! is ranked #216 on the Fortune 500 List, with nearly $11 billion in revenue in 2009.Job Responsibilities:Responsibility to coordinate in Charity events organized by NGO's where YUM has been sponsors and donors.Handled marketing for cost saving project and their promotional activities within office and field.Organized personal / business related travel around the world.Independently organize government approvals and logistics for YUM corporate jets and other charter flights operated by the CEO of YUM.Independent handling of VP's office during his absence.Drafting of letters and minutes of meeting and follow up with departmental heads on timely basis.Extensive scheduling of meetings and conference calls, maintaining calendars, and arranging travel. Interaction with both internal and external executives, as well as consultants to coordinate a variety of complex executive meetings.Coordinating logistics for meetings of the YUM, attending meetings, and preparing summaries of discussions.Assist with the development, production, and submission of legal proposals. Coordinate meetings, make travel arrangements, handle catering, and process invoices, update calendars and contact lists; and respond to telephone calls and requests for information. Organizing Business Reviews, Town Hall and leadership visits.Have in depth knowledge of the executive's taste and preferences to be able to plan his schedule according to his desired order. Coordination and prioritization of the executives daily appointments and business obligations. Show less

Masters In International Relations, Political Science

Bachelor Of Arts (B.A.)- Hons, Political Science And Government, First Division And University Topper