Sibyl Leon Email & Phone Number

Chula Vista, California, United States

Greater San Diego Area

Small innovative biotech company required a self-starter to solve various issues resulting from loss of personnel (due to relocation) such as lack of SOPs, absence of filing system, incompatible accounting software across different platforms, unreconciled accounts and backlog of invoices. Successfully managed to solve all issues by setting up new filing system, converting accounting software and importing all financial data, bringing all accounts up to date and writing SOPs for various office procedures. Set up Access database for e-mail marketing project regarding ongoing glioblastoma clinical trials. Maintained company Wordpress website. Ordered all office supplies. Acted as first point of contact with customers, vendors, prospective distributors and board members stateside and internationally. Monitored CEO's daily calendar, made all travel and conference registration arrangements, coordinated/scheduled meetings, reserved conference rooms. CEO worked offsite large portion of the time.Although not part of the original job description, assumed the responsibilities of an IT specialist by repairing, maintaining and troubleshooting network and local printers, desktop computers, laptops and computer peripherals. Responsible for administering Office 365, installation of antivirus software and maintaining inventory of software and hardware. Created and maintained IT documentation reference binder for all computers and printers.

Lemon Grove

Long term assignment for this staffing agency. Worked closely with the CEO of an equipment rental company who had just acquired an additional business. In charge of setting up and transferring the accounts payable and receivable system from the previous facility’s office to the local San Diego office and then maintaining it. Assured smooth flow from manual accounting system to QuickBooks. Set up and organized initial filing systems for the new company. Assisted with corporation related business matters (filings, permits and licenses) to ensure timely filings and payments. Processed Accounts Payable for second company in same office. Analyzed office workflow and created flow chart which was implement company’s other branch offices to streamline office procedures. Created small Access database to help keep track of company’s inventory of vehicles as well as DMV paperwork. Re-organized their vehicle inventory filing system. Designed and created marketing material for the newly acquired company

Bonita, California

Responsible for the administrative side of running this service business. Evaluated each employee's assigned tasks, then created flowchart and streamlined office procedures for better overall efficiency and work flow. Improved coordination and communication between field personnel and support staff. Evaluated and changed payroll system, performed day to day book-keeping tasks as well as financial analysis using QuickBooks (Enterprise). Prepared reports for yearly Worker's Comp audits, handled employee discipline issues, revised outdated employee handbook, maintained employee files, held monthly staff meetings with office staff and inspectors, trained technology challenged employees to successfully navigate their computers, functioned as the on-site IT specialist for day-to-day computer and server issues as well as installing or updating software. Designed all of company's marketing materials.