Gretchen Silva Email & Phone Number

Los Angeles, California, United States

• Collaborate with Operations to ensure timely invoice receipt, follow-up on open invoices and final payment reconciliation
• Manage weekly payables totaling $1.5-2.5M for TX manufacturing plant and 11 freight vendors, distribute payments and provide management reporting
• Conduct audit of employee expense reports and execute reimbursement process
• Maintain vendor accounts: creation, updates and archiving
• Developed comprehensive Standard Operating Procedures (SOPs) for Accounting’s core functions

San Pedro, California, United States

• Analyzed payment trends for accounts overdue by 90+ days, leading to a 15% reduction in accounts receivable and improving cash flow
• Successfully implemented collection system strategies, reducing overdue payment timeframe from 1 year to ≤180 days
• Processed ~400 medical claims per month from 20+ insurance and government agencies
• Engaged with 30-50 vendors monthly, identifying payment discrepancies, securing revised invoices and ensuring accurate collections
• Collaborated with collection agency, achieving a 65% reduction in un-collectibles, contributing to an improved financial position
• Produced monthly Compulink reports tracking insurance and private payments for management, facilitating informed decision making

Tucson, Arizona, United States

• Managed spending, project planning and material stock, ensuring on-time project completion
• Developed insightful analysis reports on multi-million dollar missile contracts for upper management, leading to informed contract negotiation strategies
• Implemented performance-based payment plans, enabling company to meet collection milestones
• Maintained effective communication with project stakeholders across company, the government and contractors, ensuring seamless project execution
• Discovered and rectified $1M in contract errors from bid analysis and billed the government accordingly
• Prepared government invoices for foreign and commercial contracts

El Segundo, California, United States

• Reconciled unpaid contracts, successfully collecting $250k per month during software integration phase
• Rectified 200 unbilled balance issues, resulting in increased billing of $625k
• Administered control study for new SAP system before implementation
• Managed billing for multi-million dollar direct and indirect costs for GDLS, Army, Air Force, and Navy
• Promoted from financial analyst to general accountant

El Segundo, California, United States

El Segundo, California, United States

TS with DoD clearance and SSBI restricted as of 8/14/00

Accounting

Certificate, Accounting