Silvanus Okumu Email & Phone Number

United States

New York, United States

Support in the formulation of Programme Strategies for the Humanitarian and WPSHR Teams:• Collect and present background information for the preparation of effective application of RBM tools.• Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation. • Assemble briefing materials and prepare power-point and other presentations • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers.Programme Management Support: • Support the Teams in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications.• Support the Teams in the financial management of Programmes.• Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.• Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations.• Organize, compile and process information from donors, Regional Offices, and the teams.• Support the teams in the tracking and reporting on mobilized resources.Administrative and Financial Management Support to the WPSHR Unit:• Review of Financial Reports; preparation of non-PO vouchers for development projects.• Ensure maintenance of the internal expenditures control system • Create requisitions for development projects • Make budget check for requisitions, POs, and vouchers.• Prepare cost sharing agreements, follow up on contributions.• Assist in the preparation of cost-recovery bills.Facilitation of Knowledge Building and Sharing:• Support synthesis of lessons learnt, and best practices related to programme management;.• Sound contributions to knowledge networks and communities of practice.• Support organization of training for the office staff and partners on programme and operations related issues.

Kazakhstan

1.Coordinate operations in the Country Office. · Provide professional expertise and technical support to the Country Representative · Draft the annual work plan for the CO and oversee its implementation · Provide technical support to the assessment of the managerial & operational capacities of implementing partners · Guide and implement business process mapping and establishment of internal SOP's. · Supervisor operations staff: Finalize performance plans; conduct performance assessments. provide feedback and coaching.2. Coordinate planning, expenditure tracking and auditing of financial resources. · Provide professional expertise and technical support to the management of office and programme financial resources; · Review and take corrective action on audit findings; 3. Human Resources services · Coordinate recruitment processes & contract management;· Oversee contracts; advise on appropriate contract modalities in consultation with the HR Business Partner. 4. Oversee procurement processes · Manage the provision of goods and services for the CO and projects, · Provide professional recommendations to the preparation of procurement plans. · Ensure proper inventory control of assets and liabilities. 5. Coordinate information and communications technology (ICT) management · Oversee the implementation of ICT systems; · Make recommendations and introduce new ICT systems. 6. Serve as the focal point for security issues· Brief supervisor and staff on security matters and disseminate relevant information as advised by UNDSS. · Ensure full compliance with MOSS & MORSS procedures on security of staff and office premises; · Provide professional recommendations to the Business Continuity Plan.· Liaise with HQ Security Advisor on all security matters. 7. · Participate in inter-agency meetings and working groups, ensure UN Women’s interests are reflected in common system activities, · Liaise with UNDP & UN agencies on operational issues.

Greater New York City Area

•Prepare materials, estimates and documents to support budget review, planning and preparation as well as provide support in the management of the office’s financial resources;•Review the Division's operating budget to monitor expenditures for timely use as allocated and ensure compliance, completeness and accuracy of transactions according to rules, regulations, allocations and objectives and also to ensure that proper financial control is exercised;•Maintain internal expenditures control system to ensure vouchers processed are matched and completed;•Review and verify accuracy of supporting documents for payments;•Submit systematic financial report to the Director for management monitoring and action and also provide timely reports on already established systems;•Assist in the implementation and monitoring of the annual work plan for the directorate and also assist the director in following up with the other sections on the progress of their work plans. •Prepare and recommend budget revisions to the office budget.•Review, prioritize and route correspondence to and from the Office of the Director. •Take follow-up action and keep the Director and internal/external clients and stakeholders informed of status;•Review and verify completeness of required documentation and clearances prior to submission for the Director's approval and signature;•Respond and direct queries to the appropriate office for timely action and response;•Design presentation materials and other documents for the Director's meetings and events;•Draft routine correspondence;•Maintain and organize up to date hard and electronic files for easy access and retrieval.•Ensure safekeeping of confidential materials;•Recommend and establish systems and streamline procedures to enhance the flow of information to and from the Office of the Director ensuring proper sharing of knowledge between the relevant stakeholders;•Follow up on deadlines, commitments made and actions taken.

New York

•Provide technical support to the Monitoring and Evaluation activities of the secretariat. •Assist with the implementation of the secretariats monitoring and evaluation framework. •Provision of technical guidance on results based management and monitoring and evaluation. •Assisted with the development and implementation of M&E- related guidance documents within the secretariat. •Elaboration and updating of templates used for monitoring missions as required and ensuring that the templates were used effectively. •Helped review and analyze key findings from mission reports and produced consolidated monitoring reports when required. •Provided technical support to the RBM & M&E activities of the secretariat. •Support the monitoring and implementation of the Secretariats Annual work-plan;•Coordinate; logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions for the secretariat. •Provide admin and procurement support for the publication of reports•Extensive Liaison with external stakeholders;•Review and verify completeness of required documentation and clearances prior to submission for the Chief’s approval;•Collect, review and organize briefing materials and prepare and design presentation materials and other documents for meetings, official missions and other activities;•Coordinate the collection, verification, organization and submission of reports and papers commissioned by the Secretariat. • Document management.•Oversight of procurement processes and prepare the sections procurement plan;•Provide support in the recruitment of Secretariat staff and consultants; •Process contracts and payments for consultants, vendors and other service providers;•Review and verify accuracy of supporting documents for payments;•Review the Secretariat’s operating budget to monitor expenditures for timely use as allocated, and ensure compliance, completeness and accuracy of transactions

New York

•Provide technical, research and analysis support to the HLP including, research and analysis on specificTopics, assist the Panel members in preparing for meetings and consultations, analysis of backgrounddocuments and submissions to the HLP from UN entities and external stakeholders and assistance to thePanel in planning its work.•Assist in the drafting of the HLP's synthesis report to the Secretary General, as well as reports of case studiesand any other interim reports or updates.• Provide support with the proofreading of documents;•Provide substantive and operational support for the Panel members' participation in external events and fieldvisits, including supporting the organization of meetings and travel, drafting of correspondence, backgroundnotes, etc.•Travel with Panel members.•Liaise with Permanent Missions of the member states, UN legislative bodies, other UN departments,offices, specialized agencies, funds and programmes, other international and regional inter-governmentalorganizations, as well as representatives of non-governmental and civil society organizations, academicinstitutions, private sector, think tanks and other partners to facilitate exchange and consultation with theHLP. This includes the Panel members' participation in rounds of formal or semi-formal consultations withmember states on the review process.• Provide administrative support to the HLP Secretariat;• Liaise with the USG & ASG's offices & senior officials in other units regarding ongoing programmes andactivities;• Monitor processes and schedules related to the unit's outputs and assist in the verification and accuracy ofrequisite documents,• Obtain approvals, authorizations and ensure that the HLPS's activities are in compliance with relevant legal,financial and other requirements;• Budget & expenditure monitoring and control, procurement activities, travel management

Brasilia - Df

•General Management of The Business •Responsible for Importation procedures•Customs Clearance procedures•Inventory Control •Financial Management •Logistics •Archiving •Dissemination of Products •All Other related management and administrative duties •Responsible for providing relevant and up-to-date information about various aspects of business development and market information for international- companies interested in setting up businesses in Brazil. •Research and compile reports with information about business investments in Brazil for interested foreign Entrepreneurs •Provide information and Research on Business opportunities in Brazil, competitive companies and also information about business practices and legal implications of owning a business in Brazil.•Provide consultancy services for companies that are interested in investing in the Brazilian Market and companies planning international expansions or investments into Brazil and South America. •Researching various markets within and around Brazil and making research based predications on the viability of those markets. Providing Risk, Benefit and business analysis for clients. •Provide recommendations to foreign companies interested in establishing operations in Brazil based on Research carried out and also on others experiences.•Success in increasing company revenue from R$ 3,000 a month to R$ 20,000, through customer loyalty programs as well as improvements in the quality of services provided.

•Provision of programme support to the Nutrition for Growth initiative. •Coordinate and articulate national and international stakeholders engaged in the preparation for the Nutrition for Growth events. •Development of systems, processes and mechanisms to support programme planning, implementation,•Establishment of monitoring and evaluation as well as progress reporting mechanisms. •Establish and facilitate a proper flow of information among relevant stakeholders engaged in the Nutrition for Growth initiative.•Ensuring regular assessments and reporting on the projects progress.•Design and implementation of a reporting system to ensure regular and timely dissemination of information.•Develop a Monitoring & Evaluation Plan for the Nutrition for growth initiative.•Assess the monitoring and evaluation capacity of the Nutrition for growth initiative. •Support the N4G team by providing them with monitoring formats. •Compile monthly and quarterly plans, targets and monitoring data. •Organize, coordinate and prepare monthly, quarterly and yearly progress reports.•Assist in the preparation of materials and documents to be used for training purposes.•Support the DFID monitoring and evaluation team in the process of baseline, mid-line and end line collection processes.•Develop the scope and support implementation of events to leverage the nutritional agenda. •Support the development and start of the Road Map for the realization of the Nutrition for Growth agenda during the Rio 2016 Olympic and Paralympic Games. •Liaise with stakeholders to ensure joint conception and implementation of activities. • Maintain project budget and ensure implementation in accordance with the agreed framework. •Oversee the organization of meetings, seminars, missions and field visits; •Coordinate activities which support the Government of Brazil’s strategic vision for global nutrition. •Maintain close communications with the UK Government, Brazilian Government and others.

Within my duties as the Procurement and Administrative Focal Point for the office, I was responsible for; • Providing technical advice on procurement activities, • Issuing local tenders, evaluating offers and making recommendations for the finalization of purchases and the award of contracts using WFP's corporate system; • Analyzing and evaluating tender results; • Reviewing technical proposals of suppliers and carrying out cost/benefit analysis for equipment and services procurement; • Liaising with WFP appointed inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries; • Developing and preparing technical and legal contracts; • Managing and coordinating negotiations with all interested parties including contract disputes and claims; • Running system queries, preparing management reports and presentations on procurement activity; • Rendering technical advice and support to management in the country office • Contributing to preparedness actions such as early warning, risk analysis and contingency planning and making the necessary recommendations. •Periodically monitoring the management of risks and reporting on any actions taken; • Supervising other procurement staff, as required;

Brasília Area, Brazil

As Project Administrative Assistant I was responsible for; •Supporting the implementation of the PAA Africa project at the Centre of Excellence against Hunger. •Preparation and monitoring of the Projects budget, monitoring the consumption with respect to the different budgetary lines and Providing suggestions for reallocation of resources and implementing the reallocation where necessary. • Preparation of Project Financial reports and identification of required resources for submission and preparation of new budgets. • Arranging high level meetings and supporting the organization of events, courses, seminars, international missions and field visits as well as processing travel arrangements; • Accompanying and supporting international delegations; •Processing administrative actions related to travel, procurement, and disbursement; • Maintaining administrative control records, such as commitments and expenditures, travel, procurement and other; • Updating and tracking the processing of procurement actions; • Verifying claims for accuracy and conformance with procurement rules and regulations; • Drafting and dispatching all routine correspondence related to the project.

Kabul-Afghanistan

As Programme Management Assistant for the UNV office I was responsible for; •Provide Program, Administrative and Logistical support to the UNV Office •Maintenance of records for all volunteers serving in the country as well as personnel details; •Assignment renewals, extensions and replacements; •Management of volunteer attendance records and approval of absence requests for all volunteers; •Making Pre- arrival and travel arrangements for newly recruited UN volunteers, obtaining security clearance, necessary transit and entry visas as well as all logistical aspects of their arrival in the host country; •Processing payroll for UN volunteers, payment of settling in grants, DSA's and processing other related entitlements; •Providing information regarding the conditions of service and other administrative issues; •Assisting with recruitment formalities for new volunteers and with the provision of recruitment logistics to the various departments that required the services of UN Volunteers. Achievements: •Streamlining of service provided to current volunteers and striving to provide better and more efficient service. •Mobilization of volunteers to engage more in activities related to development and capacity building within the community. •Initiating and editing a volunteer bi-monthly newsletter •Capacity building among local and national staff through coaching, mentoring and formal and on-the-job training. •Streamlining of the procedures related to new staff onboarding and assisting in the continued development and improvement of the current practices

Kabul - Afghanistan

As a Human Resources & Administrative Management Officer CMS office I was responsible for; •Overall management and operational support; •Initiating, monitoring, reviewing and following up actions related to administration, logistics and human resources; •Drafting a wide variety of correspondence, reports and documents and processing confidential information; •Ensuring smooth and efficient information flow within the office; •Assisting in the development of office administrative systems and procedures; •Researching and compiling background materials used in preparation of reports, briefs, and assistance in coordination of meetings, training, special projects and other; •Collection of relevant information from UN Agencies, NGOs and the Afghan Government; •Orientation of new staff to relevant administrative procedures and practices; •Management, tracking and accounting of posts within the mission. •Periodic reporting on staffing situation as per approved budget. •Facilitating the borrowing and lending of posts within sections. •Assisting with staffing accountability; •Attending meetings; preparing minutes, monitoring & follow up on activities; •Maintaining a viable document & file tracking system; •Facilitating cargo and passenger transportation to/from airport, preparing road mission requests; •Arranging security clearance for staff traveling to Kabul or the regions; •Performing other duties such as supervision of national staff and non-governmental counterparts.

Brasilia - Df

• Operations Manager responsible for the management of day to day Embassy activities• Overall Administration of the Embassy’s five compounds, including the rehabilitation, repair work, provision of supplies and equipment• Management of Embassy Assets • Coordination of all logistical services for the embassy, contraction of local companies for provision of services •Coordination of transportation activities at the embassy including fleet management. • Implementation of all security and premise safety measures • Preparation and execution of the payroll, payment of FGTS, PIS and Social Security,• Providing assistance to the Ambassadors office in all areas of administration and operations. • Control of agendas, follow-up on official visits and meetings. • Organisation of receptions and other related services for senior government officials from Kenya. • Preparation and planning of official visits.• Coordination of activities and acting as liason for services rendered to the Embassy by the Ministry of Foreign Affairs. • Responsible for customs clearance procedures of goods imported by diplomats and the Embassy.• Reception and settling in assistance to Newly arrived foreign staff members • Responsible for official vehicle registration , with the relevant authorities DETRAN.• Payment and collection of taxes and other fees levied on the movement of diplomatic vehicles within national territory, in addition to obtaining Duty free privileges on relevant Embassy purchases.• Support to the Finance department, in all areas including the payment and processing of accounts and other finanacial records, ensuring that there was effective financial and administrative control mechanisms. • Development and creation of the first Edition of an Embassy Monthly bulleting.

Brasilia - Df

• Management & logistical support to the operations team staff;• Proper Asset management in accordance with the UNDP financial rules and regulations and maintenance of records & information on Management of assets;• Management of UNDP premises as well as common services amongst the agencies • Provision of management support for office maintenance & general repairs;• Managing contracts between UNDP and service providers and assisting in the monitoring of the services provided by these third parties • Input & extraction of data from various sources into UNDP systems; •Performing, maintaining effective follow up of office payments, cost sharing & appropriation of the respective costs to the UNDP agencies for shared services/bills and preparation of invoices and payment vouchers for the agencies in accordance with UNDP financial rules and regulations; • Preparation of Vouchers, payment receipts and billing records. Supervision of the registry, and maintaining effective follow-up system; • Collaboration with the Management Support & Business Development Program & Operations Teams staff to ensure smooth running of UNDP Brazil CO.• Participation in the formulation and implementation of the UNDP Business Continuity Plan-BCP; • Preparation of Asset Management and Inventory reports, ensuring that the same were in accordance with UNDP asset management policies • Prepare reports and facilitate the disposal of assets no longer in use • Active participation in the implementation of the UNDP Contingency and Business continuity Plan (BCP)• Preparation of management reports, & successful migration of these reports into the Atlas System.• Successful implementation of an Asset management system that reduced by 70% the cost incurred from loss & theft of property not located or not inventoried•Established partnerships with other UN member agencies • Active participation in the creation of the first joint UNCT task Force on Green Procurment and Management

Brasilia - Df

•Maintenance and supervision of customer support database;•Customer support for foreign based and local clients; •Maintenance and supervision of customer support database;•Customer support for foreign based and local clients; •Responsible for processing payments and customer subscriptions to the companies products and website.• Administrative Support Services• Financial Administration• Support in the creation and marketing of new products•Implementation of a new Chat based attendance system that improved workflow and also reduced company telephone costs; • Reduction in Customer waiting times and support response • Increase in general customer satisfaction• Increased customer database and purchase of products to double the previous figure within a 6 month time period.

Brasília Area, Brazil

• Preparation and execution of the payroll, payment of FGTS, PIS and Social Security,• Providing assistance to the Ambassadors office in all areas of administration and operations. • Control of agendas, follow-up on official visits and meetings. • Organisation of receptions and other related services for senior government officials from Kenya. • Preparation and planning of official visits.• Coordination of activities and acting as liason for services rendered to the Embassy by the Ministry of Foreign Affairs. • Responsible for customs clearance procedures of goods imported by diplomats and the Embassy.• Reception and settling in assistance to Newly arrived foreign staff members • Responsible for official vehicle registration , with the relevant authorities DETRAN.• Payment and collection of taxes and other fees levied on the movement of diplomatic vehicles within national territory, in addition to obtaining Duty free privileges on relevant Embassy purchases.• Support to the Finance department, in all areas including the payment and processing of accounts and other finanacial records etc.•Successful Setting Up and Operationalization of The Mission from it's inception in conjunction with the initial management team•Streamlining of the relationship between the Embassy and it's local partners and counterparts ensuring smooth and efficient running of day to day affairs. •Implementation of financial control measures for all Local bills and expenditures that both reduced expenses in general and loss of money through wrong proceduresstrengthening of ties and relationships between the foreign mission staff and the local staff thus building up professional confidence and support mechanisms for both.

Brasília, Federal District, Brazil

English language teacher for the express English Course

Brasilia - Df

PEPPFOL-UNB•Providing Recruitment and Staffing Logistics assistance to the Programme; •Monitoring and initiatiing performance management and improvement tracking systems; • Employee orientation, development, and training; • Providing recordkeeping for staff members; • Assisting with the improvement of employee relations; • Administration of compensation and benefits; • Maintainance of employee files and the HR filing system; • Maintaining day-to-day efficient operation of the HR office• General office administration.•Arrangement of travel and hotel reservations, preparation of travel authorizations.•Administrative support to organization of conferences, workshops, retreats.•Collection of information for DSA, travel agencies and other administrative surveys.•Preparation of routine correspondence, faxes, memoranda and reports in accordance with.•Extracting, inputting, copying and filing data from various sources.•Maintenance of files in Administrative Unit•Collection of information on assets management, maintenance of records and files on assets management.•Maintenance of files and records relevant to office maintenance. • Receipt of monthly payments from students, • Preparation and processing of teacher and support staff payroll • Reception and orientation of newly arrived international students.

Brasilia - Df

International Affairs Office - University of Brasília (UnB)• Responsible for daily communications pertaining to the office including the maintenance of a personal calendar and any scheduled appointments. • Served as an administrative liaison for all positions that reported to this office • Provided administrative support to the office in all managerial capacities. • Assisting the Department head with all duties pertaining to their managerial role within the International office . • Provided clerical assistance when necessary including ; organization and daily maintenance of all relevant communication systems, filing, correspondence, documentation, etc. • Acts as a point of contact for all external matters pertaining to International Students and Staff members. • Arrangement of all personnel functions and appointments; purchase orders; travel arrangements; and requisite supplies. • Organized, planned, recorded, and transcribed relevant staff, team, vendor and client meetings when necessary. • Assisted the Management Team in planning, implementing, and communicating projects pertaining to the goals and missions of the organization. • Organized all daily appointments, communications, and general work to ensure enhanced effectiveness and efficiency.• Responsible for the updating and layout and content of the website/homepage of the International Affairs office, • Responsible for the divulging of information and notices to the University community through the publishing department of the International Office. • Other general office duties and activities like translation, elaboration of folders and pamphlets and also general office administration.

Brasilia

• General office administration.•Arrangement of travel and hotel reservations, preparation of travel authorizations.•Administrative support to organization of conferences, workshops, retreats.•Collection of information for DSA, travel agencies and other administrative surveys.•Preparation of routine correspondence, faxes, memoranda and reports in accordance with.•Extracting, inputting, copying and filing data from various sources.•Maintenance of files in Administrative Unit•Collection of information on assets management, maintenance of records and files on assets management.•Maintenance of files and records relevant to office maintenance.

Brasília, Federal District, Brazil

Language Trainer –English Language Training for Portuguese speaking , Staff of the National Agency of Telecommunication (ANATEL), Banco do Brasil, Ministério da Previdência, among other institutions.

Brasília, Federal District, Brazil

World Bank (Brazilian mission Office )Language Trainer –Teaching English Language to Portuguese speaking , Junior &; Senior employees of the Bank..

Nairobi County, Kenya

Barman & CashierTaking care of the general Bar duties , Bookkeeping , taking Care of Stock and general storekeeping duties.

Nairobi County, Kenya

Barman & CashierOverall in charge of Bar duties , Store Keeping , stock taking And other general duties involving the Restaurant and the Bar.

Diploma Of Education, Purchasing, Procurement/Acquisitions And Contracts Management, 4

Diploma Of Education, Purchasing, Procurement/Acquisitions And Contracts Management, 3

Post Graduate Degree, Business Management

Mba, International Relations

Bachelors Degree, International Relations & Diplomatic Studies

Bachelor'S Degree, Mechanical Engineering

Higher National Diploma, Physics

Mathematics

Advanced Certificate Of Proficiency In The Portuguese Language - Celpe-Bras, Language Studies

Activities and Societies: Coral da UnB