Provides complex administrative support and project coordination for the department head, managers, and/or staff members.Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members.Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units. Manages expense reports through OneLink.Manages small / complex assignments, projects as assigned, and follows through completion.Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes. Ensures department information is accurately captured in KP systems (e.g. organizational hierarchies, cost centers, etc.). Manages all recruiting/ on-boarding / resignation tasks for the department through Taleo system.Ensure that candidates joining the department are set-up correctly in the system and have all the software/hardware on their start date, etc. Orders office supplies/ hardware/ software as necessary for the department and maintains an accurate inventory of supplies.Responsibilities may impact the achievement of department short-term objectives. Use judgment to determine course of action and make recommendations.Identifies and resolves complex issues.Relies on knowledge and experience for problem solving of non-recurring, unique situations.Provides a variety of complex operational information to convey concepts and processes and performs other department specific duties as assigned.

Provided administrative support to SVP of Content, VP of Purchasing, Senior Director of Movies and Original Programming and Head of Development & Programming. Responsibilities included calendar management, meeting and event coordination, domestic and international travel coordination; accurate and efficient expense reporting / reconciliation and office budget maintenance.Responsibilities included contract administration and preparation of excel reports,updating movie title release board, manage and prepare ad hoc presentations and projects.Handle all Notary Public needs for the office. Office manager for a staff of 6 including billing and invoice accounting, office supply inventory, equipment maintenance, event planning and execution. Manage ongoing construction projects and vendor relationships.

Act as the liaison for CEO / Chairman and the President for a leading global financial services organization, serving customers in over 145 countries in 6 continents. Serve as gatekeeper of communication between executives, employees, vendors, and public relations through phone and email.Create, edit, and proofread press releases and internal / external communication on behalf of executives. Coordinate and prepare materials for high-level meetings between C-level executives, consultants, and management. Maintain executive’s appointment calendar and correspondence; compose and prepare correspondence and high-impact presentations, create and update corporate organizational charts; distribute information/materials to all stakeholders.Coordinate extensive domestic and/or international travel; prepare complex travel itineraries and expense reports.Manage and distribute agenda and meeting materials and take minutes for corporate meetings, board of directors and board committee meetings. Maintain a complete electronic filing system; organize the executive’s offices. Coordinate and manage on and off-site corporate events.Assure confidentiality of employee separation packages and transfer documentation in close cooperation with Human Resource Staff.Project manager for various special projects including acquisitions; gather / communicate relevant information pertaining to projects, tasks and critical deadlines. Coordinate with other teams and departments to carry out required operations for the completion of the projects. Documented all the necessary details related to the projects for future reference.Recipient of the Employee Recognition for Extraordinary Accomplishments in 2007 and Manager of the Year, 2009.

Provide administrative support to the EVP, Real Estate Lending Division; maintain calendar and travel arrangements.Responsible for manually tracking, documenting and calculating the division’s incentive program; worked with technology to successfully automate function.Took, prepare and distribute minutes for various Board Committee and Corporate Meetings; prepared trend analysis and board reports.Office Manager for the Wholesale Division staff of 115; maintain facilities, managed vendors, expense tracking / procurement for repairs of office equipment; coordinate annual fire drills; executed division events.

Responsible for the management, development and implementation of corporate projects in support of the Director of Project.Responsible for preparing PowerPoint presentations as part of the project life cycles to the Executive Committee to obtain approval/prioritization of projects.Developed, implemented and documented payment processing and retention policies, and work flows resulting in a well trained staff with guidelines to follow and processes to apply.

Supervisor the Consumer Lending Department, staff of 10.System Administrator for the back-office consumer lending program; responsible for creating / updating forms, work with Information Technology is it pertains to upgrades and system issues.Developed and documented internal processing procedures and work flows.Responsible for the balancing of the departmental General Ledger on a daily basis.In May 1998, responsible for the beta testing and implementation of the Teller and New Accounts Software Application System for 24 branches, Operations Back-Office/Accounting Systems created training materials as well as company forms to be used with the new system in a record time of eight weeks. This led to a promotion to the Consumer Lending Supervisor as well as recognized as the Employee of the Year.

Sr. Administrative Assistant / Regional Coordinator supported the Sr. VP and two VP/Regional Sales Managers of Retail Banking.Maintained daily schedules and executed travel arrangements.Took meeting minutes and distributed to Executive Management and Sr. VPs. Prepared documentation for Executive Board Meetings and Branch Sales Training.Handled confidential internal and external Customer Service calls for 24 branches.Responsible for manually tracking, documenting and calculating the Retail Bank’s Incentive Program for 24 branches.