Simangele Simelane Email & Phone Number

Kwazulu Natal

•Overseeing the operation of administrative staff members and ensure smooth operation in the office at all times.•Finding better ways of improving office filling from time to time.•Prepare and manage office budget, allocate as per department, tracking the end-use of it.•Manage office equipment, ordering of stationery, office petty cash reconciliation, office credit card, and office monthly groceries and its use.•Maintain and ensure a healthy and safe working environment at all times.•Provide assistance in a region IT technical issues in liaising with our Head Office IT.•Booking accommodation, flights, car hire for staff traveling local and abroad from management to general staff.•Plan and organize activities and entertainment for the organization.•Work hand in hand with the Regional Director for work and personal activities maintaining high confidentiality, and report daily to any changes.•Draft Director's report and presentations for meetings and overseeing his deadlines and ensuring they are met and delivered, •Set monthly meeting reminders to all, draft every month agenda meetings, take minutes and ensure time management respectively.•Manage the Regional Director’s Diary as a priority and oversee the line manager’s diaries, schedule their calendar meetings internal and external.•Provide administrative support to Finance, Projects Managers, HR, and IT Departments with invoice preparation checking claims if they align with policy Compiling various reports, filling manual or systematic and all necessary documentation in line.•Prepare cheque requisitions, invoicing, and monthly timesheet and claims for all traveling staff, line management and capture on SAP.Ensure HR operations in the region that all policies and procedures are being followed.•Assist in the process of hiring and skill development for admin employees.

Durban Area, South Africa

•Overseeing the smooth running and operation of an office.•Provide assistance in the Finance Department and HR Department with all the necessary documentation needed•Overseeing the work for office Secretary / Receptionist and Office cleaner•Manage Office budget and suppliers in liaison with service providers and suppliers•Manage client’s appointments and enforce office protocol.•Oversee office Health and Safety and ensure a healthy and safe working environment at all times.•Approving bookings for accommodation, flights, and car hire for staff travelling local and international from the management to general staff.•Plan and organize office trips and event functions•Maintain Payroll by collecting, calculating and doing data capturing.•Prepare reports by compiling summaries of earnings, taxes, deductions, leaves, disability, and none taxable wages.•Maintain payroll operations by following policies and procedures and maintain employee confidentiality.•Handle payroll queries and respond to their requests.

Morningside Durban

Working at operations department, Advertise Positions, Screan CVs, and Candidates, Criminal checks, perform references, Short list candidates, Conduct Interviews, Admnistrate paper work.

Springfield, Durban

Administrate office Admin and worked on Accounts, Creditor’s recon and Bank reconciliation, Pastel, Power Point General Ledger Journals, statements/invoicing, Compiling Health and Safety file,

Greyville

• Understand the risk associated with the end to end process and dealing with customer queries and dissemination of confidential information. To deliver un parallel customer service to all customers, both internal and external with laid down guidelines and ensuring legislative compliance.• Accountable for ensuring that the contacts are dealt with right the first time, customers are updated and SLA’s are maintained at all times and met or above standard.• Ensure benchmark is maintained and targets are achieved on a daily/monthly basis.• Identify risks and inconsistencies regarding systems and processes.• Identify gaps in the processes by highlighting incidents and providing input into trend analysis.• Remedy service breakdowns and maintain the highest level of service thereafter.• Control and manage risk and costs, Ensure that all controls are understood and followed.• To ensure that all Debit Order Switching requests received are submitted in a Spreadsheet format to the respective companies and switched within laid down time frames as per service level agreements.• Contact customer to confirm Debit order switch, to improve activation on all new accounts and salary switching, overdraft application forms via different sources e.g branches,RCCC and DSC.• Make follow ups with the client until the account is active.• Manage time and meet customer’s expectation and meet targets per hour.• Calculation of fixed, call rate , Fraudulent alert and attention to details.• Understanding of drafting financial statements, budget, and asset disposal.• Approving of vehicle finance deals and sending communication to dealer shops to inform customer.• Live up to banks values and code of conduct. Prepare the share allocation for internal and external clients.•Confirmations of debited and credited funds to and from client account and send it to branches or to customer.•Calculation of Interest rate for levy and premiums.

Kwazulu Natal

•Welcome and attend to visitors, receive calls•Book boardroom meetings and arrange lunch for daily meetings.•Type reports and documents, attend to photocopying, emails, fax, and office filling.•Maintain office assets make sure it is looked after properly.•Book flight, accommodation, car hire, and events function for the company.•Receive cheques/invoices/receipts/vouchers and submit for authorization •Maintain stock, stationery, and prepare cheque requisition claim forms.•Process payments and capture invoices through the pastel system. •Manage office budget and suppliers in liaison with suppliers and maintain petty cash.•Distribute agenda in advance to everyone who will attend the meeting,•Ensure order and management in meetings, and take minutes.•Manage diary for management and personally manage the CEO‘s diary.•Draft report to be presented to management with the information collected from the minutes and internet and our site inspection.•Assist filling in tender documents and attach all required documents.•Filling in application forms for tax clearance, IT14, IT3B, 201 VAT staff.